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Introduction To Technical Writing


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Published in: Business, Education

Introduction To Technical Writing

  1. 1. Scientific and Technical Writing Program Nano Science & Technology Consortium http//
  2. 2. Introduction to    Technical Writing  
  3. 3. Technical Writing   Defined <ul><li>A specialized, structured form of writing that presents technical information to readers in such a way that it : </li></ul><ul><ul><li>is adapted to their needs and understanding level </li></ul></ul><ul><ul><li>helps to perform a specific task or solve a specific problem </li></ul></ul>
  4. 4. Characteristics <ul><ul><li>Clear and concise – easily understandable </li></ul></ul><ul><ul><li>Specific Audience - targeted to particular readers </li></ul></ul><ul><ul><li>Specific Purpose- written for a specific purpose </li></ul></ul><ul><ul><li>Accurate – is factual </li></ul></ul><ul><ul><li>Correct – follows grammatical and technical conventions </li></ul></ul><ul><ul><li>Comprehensive – contains all necessary info. </li></ul></ul><ul><ul><li>Usable – includes Table of Content, headings, subheadings, indexes </li></ul></ul>
  5. 5.   Cost to the Company <ul><li>Costs time and money </li></ul><ul><li>Does not produce revenue </li></ul><ul><li>Poorly written or inaccurate documentation: </li></ul><ul><ul><li>Contributes to customer frustration with the product and the company thus is a cost </li></ul></ul><ul><ul><li>Projects a negative image of the company and product </li></ul></ul>
  6. 6. Why Technical Writing? <ul><li>In professional job, 20-40% of your time will be writing </li></ul><ul><li>Career advancement </li></ul><ul><li>Expanding knowledge </li></ul><ul><li>Improving communication skills </li></ul><ul><li>Every job profile requires versatility </li></ul>
  7. 7. Technical Writing Activities <ul><li>In-House Activities </li></ul><ul><li>Letters, memos, e-mail: </li></ul><ul><li>To ask or answer queries, to set meeting agendas </li></ul><ul><li>Reports </li></ul><ul><li>Project, progress, trip, incident, feasibility etc. </li></ul>
  8. 8. Technical Writing Activities <ul><li>In-House Activities (contd.) </li></ul><ul><li>Proposals </li></ul><ul><li>To manager or another department to highlight problems, suggest solutions and recommended action. </li></ul>
  9. 9. Technical Writing Activities <ul><li>Out-of-House Activities </li></ul><ul><li>Letters of inquiry, sales, etc. </li></ul><ul><li>Request for Quotation (RFQ) preparation </li></ul><ul><li>A standard business process with a purpose to invite suppliers to bid on specific products or services </li></ul><ul><li>Reports to Clients </li></ul><ul><li>Publication Articles </li></ul>
  10. 10. Reference <ul><li>Gerson, S. J. & Gerson, S. M. (2006). Technical writing: Process and product . Upper Saddle River, NJ: Pearson/Prentice Hall. </li></ul>
  11. 11. Contact Information <ul><li>Program Coordinator </li></ul><ul><li>Scientific and Technical Writing </li></ul><ul><li>Nano Science and Technology Consortium </li></ul><ul><li>C-56 A/28, Sector-62, Noida, U.P -201301 </li></ul><ul><li>Mob. No. 09958161117 </li></ul><ul><li>E-mail : </li></ul><ul><li>Website : </li></ul><ul><li>Helpline No. 0120-4330376 , 09818206463 </li></ul>