The committee minutes summarized the following key points: 1. There were apologies from some members who could not attend and one member resigned due to work commitments. 2. A working party was selected to determine the process for selecting the next director, and a committee representative was elected to participate. 3. Financial reports needed updating but the overall position was reasonable, though rent from tenants in the shop was often late or incomplete. 4. Approval was given for new local publicity materials despite budget issues with tenants' rent and a lift repair that would cost £500.

1. DRAFT
Manchester and Salford Samaritans
Committee Minutes
18 January 2009
Present:
Al Elliott, Joan Moor, Laurence Gilbert, Mandy Glancy,
Leanne Gopsill,, Maureen Mundey, Helen Melia, Sara Blanch, Mike Littler, Roger
Livermore. Region: Katrina Mattock, Judith Houghton
Item Item Action By
Nos
1 Apologies Jasmine Pasricha Balsara, Sue Brennan. Sharon
Loughran has had to resign because of clash of work commitments
but will continue an IT and maintenance role.
2 Working Party Selection of Next Director (KM & JH)
Process explained and suggested working party determined. Sarah KM/AH
Blanch elected as committee representative. Information on the All Sams
selection process and requirements to be sent to all full Samaritans.
3 Minutes of the Previous Meeting
Circulated and no amendments received.
4 Matters Arising
Because of the working party item and the shop decided to
postpone decision on face to face to next meeting, other items
condensed.
5 Chair’s Report (AE)
As per previous meeting, Kay Patterson resigned as committee
secretary but is now back as listening volunteer. Main item is shop.
6 Director’s Report (JM)
Electronic Rota System – Bertie is up and working, good decision.
Training program now on. Positive response around the table.
7 Treasurer’s Report (LG)
5.1 The accounts sent out needed updating such that currently not LG Jan
suitable for discussion. In particular the GO affiliation fees not on.
Revised accounts to be sent out and include December. Financial
position in summary is reasonable but ongoing issue of getting shop
rent on time and for them to be to lease requirements.
5.2 LG managed to negotiate GO fees down substantially. Affiliation fee
was predicted at £10,300 but we can reclaim the capital
expenditure on the building refurbishment and brings it down to
£5K
8 Maintenance & IT (AE/ML)
Lift out of commission- pulley, part needs replacing at £500 AE/ML Jan
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2. DRAFT
expensive. Has to be done..
9 Health and Safety/ Risk Management (RL)
Nothing to report
10 Publicity (SB)
SB making savings on advertising. Involved in the initiative SB Ongoing
‘Manchester Playing for Success’ campaign with disadvantaged
children (Manchester City and Sale Harriers), coverage for young
people. Running down the stock of general publicity material, and
wants to create material be local to Manchester. Requested
approval for 30K leaflets priced at £354 (good deal, covered by
the budget) gives local information and map of where we are.
Approved. Rob Matthews suggest target youth clubs outreach new
initiatives.
11 Admin Office/Staff (HM/AE)
Sheila Johnson recruited. Work will be 2days a week for 6 hours HM/AE Jan
1000-1600. Days and details being finalised.
12 Face to Face Room (RL)
Postpone to the next meeting. Feb
13 Tenants (AE/LG)
Shop payments continue to be erratic and abusing our flexibility that AE/LG Jan
allowed monthly payments in advance rather than quarterly in Ongoing
advance until they opened ; also they owe £2.3K insurance we paid
spring 2009.
Letter sent on matter chasing overdue payments AE, LG met
tenants. The tenants have written back. They are disappointed at
our action but make suggestions. They proposed doing the monthly
payments in advance on time until the shop opens (‘4-6 weeks’)
when they will go to the lease agreement to pay quarterly in
advance. They requested a breakdown of insurance costs and to
pay in quarterly instalments.
We discussed options broadly ‘hard/ medium/ soft’. The tenants
are in breach of lease and our position legally is strong. We agreed
on the medium option of agreeing to their proposal on the rent
tying them to the dates but requiring the full payment of the
insurance within 30 days as we have had to pay it in advance.
14 Rear of Building (RL)
Not discussed ( some work started) RL
15 AOB - None
16 Dates of Next Meetings
Wednesday 17 February 2010 7.00pm until 8.30pm.
Wednesday 31 March 2010
Roger Livermore 19/01/2010
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