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Request for Proposal
Request for Proposal RFP-12-0017
Information Technology Infrastructure Expansion
TABLE OF CONTENTS
I. BACKGROUND
II. DELIVERY REQUIREMENTS
III. COMPUTER SOFTWARE
REQUIREMENTS
IV. COMPUTER HARDWARE
REQUIREMENTS
V. NETWORK REQUIREMENTS
VI. PROPOSAL SUBMISSION
BACKGROUND
a. History. The Abercrombie Architectural Firm (AAF) is a privately owned
company, which was incorporated in 2005. The main office in in Spokane
Washington and has 2,700 employees. This site is currently running Windows 2000
Advanced Server and a mixture of client operating systems. AAF’s business has
increased dramatically over the past two years and the company will be expanding to
four more locations and hiring additional employees for these sites during the next
year. The four sites and the number of employees to be hired for these sites are
i. Leeds England (1,200 employees)
ii. Buenos Aires, Argentina (540 employees)
iii. Virginia Beach, Virginia (2,100 employees)
iv. San Diego, California (1,435 employees)
b. General Site Requirements. These sites will be using a combination of
operating systems, based upon their local needs (see specifications in section III
below). The sites are also to be networked (see specifications in section V below).
The sites will require new computer and networking hardware (see specifications in
section IV and V below). The sites should leverage important networking and system
resources through virtualization, cloud, and storage technologies including SAAS,
IAAS, and PAAS, as appropriate. The site will deploy information assurance (IA) and
network security in accordance with industry standard practices.
c. General RFP Requirements. To set up four new sites, this request for proposal
includes:
i. Providing all computer and network hardware and software
ii. Performing the integration and installation of these components
iii. Providing documentation for operations, including security, and disaster
recovery
II. DELIVERY REQUIREMENTS
All hardware and software are to be shipped to the appropriate AAF site, with cost being F.O.B.
III. COMPUTER SOFTWARE REQUIREMENTS
a. General. All software licenses are to be provided as part of the final delivery of
specified software, along with one set of documentation for each software item per site.
The Abercrombie Architectural Firm (AAF) is a privately owned company which is an
Architectural Firm that requires software to accommodate. A software requirements
specification (SRS) is a description of a software system to be developed. It lays
out functional and non-functional requirements, and may include a set of use cases that
describe user interactions that the software must provide.
Software requirements specification establishes the basis for an agreement between customers
and contractors or suppliers (in market-driven projects, these roles may be played by the
marketing and development divisions) on what the software product is to do as well as what it is
not expected to do. Software requirements specification permits a rigorous assessment of
requirements before design can begin and reduces later redesign. It should also provide a realistic
basis for estimating product costs, risks, and schedules.
The software requirements specification document enlists enough and necessary requirements
that are required for the project development. To derive the requirements we need to have clear
and thorough understanding of the products to be developed or being developed. This is achieved
and refined with detailed and continuous communications with the project team and customer till
the completion of the software.
i. Leeds England (1,200 employees)
ii. Buenos Aires, Argentina (540 employees)
iii. Virginia Beach, Virginia (2,100 employees)
iv. San Diego, California (1,435 employees)
b. Application Software. The following applications software will be provided for
each site: (All software should be appropriate to that site’s OS requirements.)
➢ CAD Program - AutoCAD 2017
➢ Office Productivity Software- OFFICE Suit 2016
➢ E-mail Services/Client - OFFICE365/ Microsoft Exchange Server 2016/
Outlook
➢ Web Services - AT&T
➢ Database Services -
IV. COMPUTER HARDWARE REQUIREMENTS
a. General. All maintenance agreements are to be provided as part of the final
delivery of specified hardware, along with one set of documentation for each
hardware item per site.
b. Site Requirements. The following computer hardware will be provided:
i. Each site will have the following servers/service available:
➢ General File Servers
➢ CAD
➢ Mail
➢ Web
➢ Database
ii. Leeds, England
➢ 1000 Workstations
➢ Three High-End Plotters
➢ Five Color Printers
➢ 10 Laser Printers
iii. Buenos Aires, Argentina
➢ 500 Workstations
➢ One High-End Plotter
➢ Two Color Printers
➢ Five Laser Printers
iv. Virginia Beach, Virginia
➢ 2000 Workstations
➢ Five High-End Plotters
➢ Five Color Printers
➢ 20 Laser Printers
v. San Diego, California
➢ 1400 Workstations
➢ Three High-End Plotters
➢ Five Color Printers
➢ 10 Laser Printers
V. NETWORKREQUIREMENTS
All software licenses are to be provided as part of the final delivery of any provided of
provided network software, along with one set of documentation for each network item per site.
a. Site Intranetworking Requirements. All sites should be configured with a high-
speed reliable network with the ability to be readily expanded/upgraded. The network
should provide at least 100 Mbps workstation speeds and appropriate backbone speeds.
Other requirements as follows:
i. Leeds, England – Six story building w/ approximately 20,000 square feet per
floor
ii. Buenos Aires, Argentina – Three story building w/ approximately 15,000 square
feet per floor
iii. Virginia Beach, Virginia – Two neighboring buildings, five story buildings, w/
approximately 25,000 square feet per floor
iv. San Diego, California – Four story building w/ approximately 30,000 square feet
per floor
b. Company Internetworking Requirements. The contractor will provide for
secure internetworking between the five (5) AAF sites, so that company proprietary data
can be safely and confidentially shared among the sites.
VI. PROPOSALSUBMISSION
a. Date, Time, and Place of Proposal Submission. The response to this RFP shall
be delivered NLT 5:30pm on 5 Dec 2012 to the following address:
Abercrombie Architectural Firm, Inc.
Room 422
ATTN: Milton Abercrombie
b. Proposal Format:
i. Two (2) bound hardcopies of the written proposal shall be provided, and
shall be organized into the following sections:
➢ Technical Design – all network drawings shall also be provided, and
electronically in Visio format.
➢ Installation/Integration Schedule – all project schedules shall also be
provided electronically in Microsoft Project format
➢ Cost Data – cost data for each proposed hardware and software item shall
also be provided electronically in Microsoft Access
ii. An executive-level website shall be developed by the contractor providing
access to the proposal. This website shall be available for viewing by other
AAF evaluation officials for one (1) week after the close of this
solicitation.
iii. A prototype network shall also be provided by the bidder. This prototype
shall demonstrate an implementation of all technologies described within
the proposed solution and will be subject to an evaluation by a panel
composed of members of the IT department of AAF.
Last modified Monday, November 26, 2012, 7:21 PM
Network Team
Michael Condrey– IS Manager
Leon Watts – Proposal Manager
Dennis Lee - Testing Lab Coordinator
BobbySeals - Connectivity Specialist
Darren Hinton - UNIX Expert
Ryan Gillens- Website Specialist
AmberDeese - Printing Specialist
The list above is the Advanced Network Solutions Team for the Abercrombie Architectural
Firm Inc. Project. Although this listing has personnel in specific roles each member can
switch positions when needed.
Situation in which the Project Exists: This proposal is for Abercrombie Architectural Firm Inc.
(AAF) a privately owned data communication network company. Establish in 2005 (AAF) is
based out of Spokane Washington and has 2,700 employees. The head CEO of the company is
Milton Abercrombie who wishes to expand the company with four new sites. Theses sites consist
of two US locations and one in South America (Buenos Aires, Argentina) and a site in Europe
(Leeds, England). Advanced Network Solutions (ANS) aim is to upgrade and expand (AAF)
Network. All sites should be configured with a high-speed reliable network with the ability to be
readily expanded/upgraded. The network should provide at least 100 Mbps workstation speeds
and appropriate backbone speeds.
Network Scope: The proposed network (AAF) is designed to serve each of its future four sites
with the needed uprades. Advanced Network Solutions (ANS) will provide for secure
internetworking between the Five (5) AAF sites, so that company propriety data can be safely
and confidentially shared among the sites. The main site in Spokane Washington which has
2,700 employees will be connected to all four new sites. Each site has different square feet per
floor. Leeds, England – Six story building w/ approximately 20,000 square feet per floor. Buenos
Aires, Argentina – Three story building w/ approximately 15,000 square feet per floor. Virginia
Beach, Virginia – Two neighboring buildings, five story buildings w/ approximately 25,000
square feet per floor. San Diego, California – Four story building w/ approximately 30,000
square feet per floor.
Objectives of the Network. The network is designed to achieve several specific
business/operational objectives:
1. Secure Service: The main objective of this network is to provide secure administrative
computing service to the Abercrombie Architectural Firm, Inc. new four sites. Abercrombie
Architectural Firm, Inc. is a private company designed to be functionally and physically
isolated from access by people not employed with the company.
2. Integration and Update: This Project requires an ISP Broadband Link for high-speed
Internet connection. One of the fastest options available, broadband Internet uses multiple
data channels to send large quantities of information. The term broadband is shorthand for
broad bandwidth. Broadband Internet connections such as DSL (Digital Subscriber Line) and
cable are considered high-bandwidth connections. At the Virginia Beach site Fiber-Optic will
be run from both buildings. All connects will be configured in Active Directory and will be
connect to the main site in Spokane, Washington. Presently there are many LANs in the,
Abercrombie Architectural Firm, Inc. but much of the equipment is out of date, many of the
LANs are incompatible with each other, and not connected in a system-wide network. This
proposal describes a WAN that integrates and updates these LANs to support productive
collaboration across the system.
3. Versatile Information Processing: The network will enable users to retrieve, process, and
store ASCII and non-ASCII text, still graphics, audio, and video from any connected
computer.
4. Collaboration: The network will combine the power and capabilities of diverse equipment
across continents to provide a collaborative medium that helps users combine their skills
regardless of their physical location. A network for this private community will enable
people to share information and ideas easily so they can work more efficiently and
productively.
5. Scalability: The design is scaleable so that more sites can be added if the company choses to
expand more in the future. Future expansion will not require having to redo the installed
network.
Intended Users. The primary users of the Abercrombie Architectural Firm, Inc. network will be
the administrators, employees, “Standard Users” and “Guest”. Members of the Human Resource
Department, Finance/Accounting Department, and IT Support will also access.
Design Assumptions. This design assumes the following:
1. The Abercrombie Architectural Firm, Inc. Network has a firewall that protects all
information coming and going from the network.
2. Internet service is provided by the Abercrombie Architectural Firm, Inc. Network, which is
subsidized by both the U.S. government and International regulations
NETWORK NEEDS ANALYSIS
Data Types. The types of data served by the network will be confidential reports, bulletins,
accounting information, personnel profiles, and web pages. The majority of the data will be text
(ASCII and non-ASCII), but there will be some still graphics and possibly a small amount of
voice and video (primarily for PC-based teleconferencing).
Data Sources. Data will be created and used at all end stations on the network. The data will be
produced by software applications in Windows 2008, and Office 2010 Professional (Word,
Excel, Access, PowerPoint, and Outlook). Other data sources to be supported on at least a
limited basis will Windows 2008 Accessories.
Numbers of Users and Priority Levels. The users will be Administrators (Top Priority Level),
Employees (Restricted Priority Level) and members of the IT Support Team (Top Priority
Level). The main location in Spokane, Washington has 2,700 employees, followed by Virginia
Beach, Virginia with 2,100 employees. San Diego, California has 1,435 employees and Leeds
England with 1,200 employees. Buenos Aires, Argentina has the least amount of employees at
540.
Network management processes will receive top-priority service; most network processes will
receive medium-priority service; a few processes (e.g., e-mail transfers, backup, etc.) will be
given low-priority service. It should be noted that network management will usually consume a
small amount of the available bandwidth; this means that management and user processes will
usually enjoy identical support.
Transmission Speed Requirements. The network is to be transparent to the users. Thus,
remotely executed applications, file transfers, and so forth should ideally appear to operate as
quickly as processes executed within an end-station. Interviews with users to ascertain their
needs and expectations indicate that an average throughput of 20 mbps per user within each LAN
and 10 mbps per user between LANs will more than support the needed performance in most
cases (teleconferencing being the possible exception).
Storage Requirements. Storage requirements need to be large enough to store all employees and
Administrators. Interviews and observations of users’ present and anticipated storage
requirements indicate that each user will need an average of 100 MB of server space (in addition
to secondary storage on local PCs); the maximum estimated server-side storage requirement per
user is about 1 GB. Additionally, the network operating system will occupy about 500 MB on
each LAN server. The great percent of data storage will be cloud based primarily file servers and
back up.
Reliability Requirements. In keeping with user expectations and industry standards, both the
LANs and the WAN are expected to operate at 99.9% uptime and an undiscovered error rate of
.001%.
Security Requirements. A firewall will be used so unauthorized users will be restricted. Part of
the security will be Users accounts and passwords that will give limited access. There will be
different access capabilities for network managers and users.
Existing Network. The existing network in Spokane, Washington will be connected the 4 new
created domain sites in Leeds England, Buenos Aires, Argentina, Virginia Beach, Virginia and
San Diego, California
FloorPlan Blueprints for eachsite location.
Virginia Beach, Virginia – Two neighboring buildings, five story
buildings, w/ approximately 25,000 square feetper floor
(Below is a Visio Diagram of the Virginia Beach site)
This site location has 2,100 employees with 2,000 Workstations. It has five High-end Plotters
and five Color printers with 20 Laser Printers.
Building One
1st Floor 200 Workstations, 1 High-end Plotter and 2 Laser Printers with 1 Color Printer
2nd Floor 200 Workstations and 2 Laser Printers
3rd Floor 200 Workstations, 1 High-end Plotter and 2 Laser Printers with 1 Color Printer
4th Floor 200 Workstations and 2 Laser Printers
5th Floor 200 Workstations, 1 High-end Plotter and 2 Laser
Building Two
1st Floor 200 Workstations, 1 High-end Plotter and 2 Laser Printers with 1 Color Printer
2nd Floor 200 Workstations and 2 Laser Printers
3rd Floor 200 Workstations, 1 High-end Plotter and 2 Laser Printers with 1 Color Printer
4th Floor 200 Workstations and 2 Laser Printers
5th Floor 200 Workstations, 1 High-end Plotter and 2 Laser Printers with 1 Color Printer
Both Building on each floor with have a Server at its center
San Diego, California – Four story building w/ approximately 30,000
square feetper floor
(Below is a Visio Diagram of the San Diego, California site)
This site location has 1,435 employees with 1,400 Workstations. It has three High-end Plotters
and five Color printers with 10 Laser Printers.
1st Floor 350 Workstations, 1 High-end Plotter, 3 Laser Printers and 2 Color Printers
2nd Floor 350 Workstations, 1 High-end Plotter, 3 Laser Printers and 1 Color Printer
3rd Floor 350 Workstations, 1 High-end Plotter, 2 Laser Printers and 1 Color Printer
4th Floor 350 Workstations, 2 Laser Printers and 1 Color Printers
The San Diego, California site will have a Server at its center on each floor.
Leeds, England – Six story building w/ approximately 20,000 square feet
per floor
(Below is a Visio Diagram of the Leeds, England site)
This site location has 1,200 employees with 1,000 Workstations. It has three High-end Plotters
and five Color printers with 10 Laser Printers.
1st Floor 170 Workstations, 1 Laser Printer, 2 Laser Printers and 1 Color Printer
2nd Floor 170 Workstations, 2 Laser Printers and 1 Color Printer
3rd Floor 165 Workstations, 2 Laser Printers and 1 Color Printer
4th Floor 165 Workstations, 1 Laser Printers and 1 Color Printer
5th Floor 165 Workstations, 1 High-end Plotter, 2 Laser Printers and 1 Color Printer
6th Floor 165 Workstations, and 1 Laser Printer
The Leeds, England site will have a Server at its center on each floor.
Buenos Aires, Argentina – Three story building w/ approximately
15,000square feetper floor
(Below is a Visio Diagram of the Buenos Aires, Argentina site)
This site location has 540 employees with 500 Workstations. It has one High-end Plotters and 2
Color printers with 5 Laser Printers
1st Floor 170 Workstations, 1 High-end Plotter, 2 Laser Printers and 1 Color Printer
2nd Floor 165 Workstations, 2 Laser Printers and 1 Color Printer
3rd Floor 165 Workstations, 1 Laser Printers
The Buenos Aires, Argentina site will have a Server at its center on each floor.
HIGH-LEVEL NETWORK DESIGN
Top-Level Network Diagram
State Office Network Diagram
(LAN cabling is 100BaseT CAT5)
State Office Network Sub-Diagram
Administration LAN
State Office Network Sub-Diagram
Finance/Accounting LAN
State Office Network Sub-Diagram
Curriculum LAN
State Office Network Sub-Diagram
Human Resources LAN
State Office Network Sub-Diagram
Computer Services LAN
North District Network Diagram
(LAN cabling is 100BaseT CAT5)
North District Network Sub-Diagram
Administration LAN
North District Network Sub-Diagram
Finance/Accounting & Computer Services LAN
North District Network Sub-Diagram
Human Resources LAN
South District Network Diagram
(LAN cabling is 100BaseT CAT5)
South District Network Sub-Diagram
Administration LAN
South District Network Sub-Diagram
Finance/Accounting & Computer Services LAN
South District Network Sub-Diagram
Human Resources LAN
DETAILED DESIGN DOCUMENTATION
Key for Lists = Product
● Cost
● Availability
● Performance
● Maintainability
HP File/Print Server LH 3000
● $4,089.00
● Available/In Stock
● P3 866MHz, 128 MB/4GB RAM, 256KB L2, 32X CD
● 3 Year Warranty and Maintained by Computer Services as needed
HP NetServer Hard Drive
● $379.95
● Available/In Stock
● 9.1 GB SCSI3 7200 RPM LVD, LC2000/LH3 Compatibility
● Maintained by Computer Services as needed
IntelliFax-4750 Commercial Laser Fax
● $499.95
● Available/In Stock
● 250-sheet Universal Paper Cassette, 4 MB, Dual Access Memory (upgradeable to 12 MB
or 20 MB), Up to 50 page Auto Document Feeder, Stores up to 270 pages, 14.4 Kbps fax
modem
● Maintained by Computer Services as needed
HP Laser Jet 8150N Series
● $2,469.95
● Available/In Stock
● 1200 dpi, 32 MB memory expandable to 192 MB, Network ready 10/100 Base-TX, 2
open EIO Slots, 3/100 (Number of trays/capacity)
● Maintained by Computer Services as needed
Windows 2000 Server
● $819.95
● Available/In Stock
● 5 Licenses included, Full Version
● Maintained by Computer Services as needed
Compaq DeskPro EN P3/600
● $999.00
● Available/In Stock
● 10 GB, 128 MB, 40X CD ROM, NIC DT Win 00; with Windows 2000 OS
● 3 Year Parts and Labor Warranty and Maintained by Computer Services as needed
CAT 5 Cable
∙ $145.99
∙ Available/In Stock
∙ 4 pair solid PVC; 1000 feet
∙ Maintained by Computer Services as needed
SmartPro 1400
● $454.99
● Available/In Stock
● 6 outlets +LAN
● Maintained by Computer Services as needed
EtherFast 8-Port 10/100 Desktop Hub
● $79.99
● Available/In Stock
● True 10/100 auto-sensing ports, Internal store-and-forward switching segment, built-in
data collision and frame re-timing
● Manufacturer’s 5 year limited warranty and Maintained by Computer Services as needed
EtherFast 12-Port 10/100 Desktop Hub
● $129.99
● Available/In Stock
● True 10/100 auto-sensing ports, Internal store-and-forward switching segment, built-in
data collision and frame re-timing
● Manufacturer’s 5 year limited warranty and Maintained by Computer Services as needed
EtherFast 20-Port 10/100 Desktop Hub
● $199.99
● Available/In Stock
● True 10/100 auto-sensing ports, Internal store-and-forward switching segment, built-in
data collision and frame re-timing
● Manufacturer’s 5 year limited warranty and Maintained by Computer Services as needed
EtherFast II 24-Port 10/100 Switch
● $449.99
● Available/In Stock
● True 10/100 auto-sensing ports, Internal store-and-forward intelligent switching segment,
built-in data collision and frame re-timing
● Manufacturer’s 5 year limited warranty and Maintained by Computer Services as needed
CISCO 2621 Ethernet Router 2 10/100
● $2,319.00
● Available/In Stock
● Provides remote access and WAN integrations, supports extranet VPN access and
multiple modules, two 10/100 RJ45 ports, two WAN slots, one network module slot, one
AIM slot
● Maintained by Computer Services as needed
Firewall I Internet Gateway V4.1 100 Nodes ONL
● $6,000.00
● Available/In Stock
● Full Version
● Maintained by Computer Services as needed
DS-2 Connection
● $650.00
● Available
● 1 month, exclusive rights
● Maintained by Quest Communications
COST-BENEFIT ANALYSIS
Cost Analysis
Tangible Costs
Product Price Quantity Total
HP File/Print Server LH 3000 $4,089.00 6 $24,534.00
HP NetServer Hard Drive $379.95 10 3,799.50
IntelliFax-4750 Commercial Laser Fax $499.95 3 1,499.85
HP Laser Jet 8150N Series $2,469.95 4 9,879.80
Windows 2000 Server $819.95 6 4,919.70
Compaq DeskPro EN P3/600 $999.00 65 64,935.00
CAT 5 Cable (1,000 feet) $145.99 4 583.96
SmartPro 1400 $454.99 6 2,729.94
EtherFast 8-Port 10/100 Desktop Hub $79.99 5 399.95
EtherFast 12-Port 10/100 Desktop Hub $129.99 4 519.96
EtherFast 20-Port 10/100 Desktop Hub $199.99 2 399.98
EtherFast II 24-Port 10/100 Switch $449.99 3 1,349.97
CISCO 2621 Ethernet Router 2 10/100
Ports 2 Slots $2,319.00 3 6,957.00
RJ45 Plugs
*Packs of 50
$49.99 8 399.92
Ultimate Tool Kit $399.00 1 399.00
Firewall I Internet Gateway V4.1 100
Nodes ONL $6,000.00 1 6,000.00
Labor (Maintaining the System) per hour $75.00 300 22,500.00
DS-2 Connection (1 month, exclusive
rights) $650.00 36 23,400.00
Subtotal of Tangible Costs $175,207.53
Intangible Costs
Product Price
Network Down Time
(Estimated at 9 hrs/yr)
$8,000.00 1 $8,000.00
Subtotal of Intangible Costs $8,000.00
Total 3-year Cost Analysis $183,207.53
Total Annualized Cost $61,069.18
Benefit Analysis
Product Price
Increased Productivity $25,000.00 yr
Decreased Anxiety
(from increased reliability) $4,000.00 yr
Less Training Time $6,000.00 yr
Increased Connectivity
between State and District
Offices
$10,000.00 yr
Ease of Record Keeping
(i.e., fewer lost files and faster
availability)
$25,000.00 yr
Increased Security $30,000.00 yr
Total $100,000.00/year
Intangible Benefits
Product Price
Increased Community Support
$30,000.00 yr
Increased Staff Morale $15,000.00 yr
Better Informed Public $20,000.00 yr
Total $65,000.00/year
Total Benefit Analysis = $165,000.00/year
Cost-Benefit Ratio
Total Cost Total Benefit Ratio
$61,069.18/year $165,000/year 0.37
* Annual benefit exceeds annualized cost.
* The project is expected to pay for itself in about 14 months.
* The time to functional obsolescence of the equipment is estimated at about 36 months.
* It is therefore recommended that the project be implemented.
APPENDIX
Average Network Usage for January to March 2000 Maximum Network Usage for January to March 2000
Ti
m
e
Lo
c
Average
Coincide
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LAN
Accesse
s
Avera
ge
MB
per
Acces
s
Total
LAN
Data
Transf
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Average
Coincide
nt
WAN
Accesse
s
(Est)
Avera
ge
MB
per
WAN
Acces
s
(Est)
Total
WAN
Data
Transf
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(Est)
Ti
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Maximum
Coincide
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LAN
Accesses
Max
MB
per
Acces
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LAN
Data
Rate
Maximu
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WAN
Accesse
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(Est)
Maximu
m
MB per
WAN
Access
(Est)
Ma
x
W
AN
Da
ta
Ra
te
(Es
t)
01
00
Sta
te 0.2 0.3 0.1 0.0 0.0 0.0
01
00
Sta
te 2 0.2 0.5 0.0 0.0 0.0
Nor
th 0.5 0.2 0.1 0.1 0.1 0.0
Nor
th 2 0.2 0.3 1.0 0.1 0.1
So
uth 0.4 0.4 0.2 0.2 0.2 0.0
So
uth 2 0.3 0.6 1.0 0.2 0.2
02
00
Sta
te 1.1 7654.2 8419.6 0.2 3827.1 814.3
02
00
Sta
te 3 5740.7 222.0 1.0 2870.3
27
2.2
Nor
th 0.3 0.4 0.1 0.2 0.2 0.0
Nor
th 2 0.3 0.6 2.0 0.2 0.3
So
uth 0.2 0.2 0.0 0.0 0.1 0.0
So
uth 2 0.2 0.3 0.0 0.1 0.0
03
00
Sta
te 0.2 0.2 0.0 0.1 0.1 0.0
03
00
Sta
te 2 0.2 0.3 1.0 0.1 0.1
Nor
th 1.0 4487.0 4487.0 0.5 2243.5 1126.6
Nor
th 2 3365.3 730.5 2.0 1682.6
35.
3
So
uth 0.1 0.3 0.0 0.1 0.2 0.0
So
uth 1 0.2 0.2 2.0 0.1 0.2
04
00
Sta
te 0.4 0.6 0.2 0.4 0.3 0.1
04
00
Sta
te 2 0.5 0.9 2.0 0.2 0.5
Nor
th 0.3 0.3 0.1 0.1 0.2 0.0
Nor
th 3 0.2 0.7 2.0 0.1 0.2
So
uth 1.2 6529.7 7835.6 1.1 3264.9 3602.5
So
uth 3 4897.3
4691.
8 2.0 2448.6
44
2.3
05
00
Sta
te 0.3 0.1 0.0 0.2 0.1 0.0
05
00
Sta
te 2 0.1 0.2 1.0 0.0 0.0
Nor
th 0.3 0.1 0.0 0.2 0.1 0.0
Nor
th 2 0.1 0.2 2.0 0.0 0.1
So
uth 0.4 0.2 0.1 0.0 0.1 0.0
So
uth 3 0.2 0.5 0.0 0.1 0.0
06
00
Sta
te 0.5 0.5 0.3 0.1 0.3 0.0
06
00
Sta
te 3 0.4 1.1 1.0 0.2 0.2
Nor
th 0.4 0.3 0.1 0.4 0.2 0.1
Nor
th 4 0.2 0.9 2.0 0.1 0.2
So
uth 0.2 0.2 0.0 0.1 0.1 0.0
So
uth 3 0.2 0.5 2.0 0.1 0.2
07
00
Sta
te 0.5 0.5 0.3 0.2 0.3 0.0
07
00
Sta
te 1 0.4 0.4 2.0 0.2 0.4
Nor
th 1.8 0.6 1.1 0.1 0.3 0.0
Nor
th 3 0.5 1.4 2.0 0.2 0.5
So
uth 2.5 0.7 1.8 0.9 0.4 0.3
So
uth 4 0.5 2.1 3.0 0.3 0.8
08
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Proposal Receipt, Review, and Acceptance
Thisproposal wasreceived, reviewed, andacceptedbythe undersigned representatives of Advanced
Network Solutions aspresented bythe undersigned AbercrombieArchitectural FirmNetworking
representatives.
____________________ ____________________________________
[Name], ProjectClient [Name], ProjectManager
Date:_______________ ____________________________________
Abercrombie Architectural Firm (AAF) Date:Advanced Network Solutions

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CIS495RequestforProposal

  • 1. Request for Proposal Request for Proposal RFP-12-0017 Information Technology Infrastructure Expansion TABLE OF CONTENTS I. BACKGROUND II. DELIVERY REQUIREMENTS III. COMPUTER SOFTWARE REQUIREMENTS IV. COMPUTER HARDWARE REQUIREMENTS V. NETWORK REQUIREMENTS VI. PROPOSAL SUBMISSION BACKGROUND a. History. The Abercrombie Architectural Firm (AAF) is a privately owned company, which was incorporated in 2005. The main office in in Spokane Washington and has 2,700 employees. This site is currently running Windows 2000 Advanced Server and a mixture of client operating systems. AAF’s business has increased dramatically over the past two years and the company will be expanding to four more locations and hiring additional employees for these sites during the next year. The four sites and the number of employees to be hired for these sites are i. Leeds England (1,200 employees)
  • 2. ii. Buenos Aires, Argentina (540 employees) iii. Virginia Beach, Virginia (2,100 employees) iv. San Diego, California (1,435 employees) b. General Site Requirements. These sites will be using a combination of operating systems, based upon their local needs (see specifications in section III below). The sites are also to be networked (see specifications in section V below). The sites will require new computer and networking hardware (see specifications in section IV and V below). The sites should leverage important networking and system resources through virtualization, cloud, and storage technologies including SAAS, IAAS, and PAAS, as appropriate. The site will deploy information assurance (IA) and network security in accordance with industry standard practices. c. General RFP Requirements. To set up four new sites, this request for proposal includes: i. Providing all computer and network hardware and software ii. Performing the integration and installation of these components iii. Providing documentation for operations, including security, and disaster recovery II. DELIVERY REQUIREMENTS All hardware and software are to be shipped to the appropriate AAF site, with cost being F.O.B. III. COMPUTER SOFTWARE REQUIREMENTS a. General. All software licenses are to be provided as part of the final delivery of specified software, along with one set of documentation for each software item per site. The Abercrombie Architectural Firm (AAF) is a privately owned company which is an Architectural Firm that requires software to accommodate. A software requirements specification (SRS) is a description of a software system to be developed. It lays out functional and non-functional requirements, and may include a set of use cases that describe user interactions that the software must provide. Software requirements specification establishes the basis for an agreement between customers and contractors or suppliers (in market-driven projects, these roles may be played by the marketing and development divisions) on what the software product is to do as well as what it is not expected to do. Software requirements specification permits a rigorous assessment of requirements before design can begin and reduces later redesign. It should also provide a realistic basis for estimating product costs, risks, and schedules. The software requirements specification document enlists enough and necessary requirements that are required for the project development. To derive the requirements we need to have clear and thorough understanding of the products to be developed or being developed. This is achieved and refined with detailed and continuous communications with the project team and customer till the completion of the software.
  • 3. i. Leeds England (1,200 employees) ii. Buenos Aires, Argentina (540 employees) iii. Virginia Beach, Virginia (2,100 employees) iv. San Diego, California (1,435 employees) b. Application Software. The following applications software will be provided for each site: (All software should be appropriate to that site’s OS requirements.) ➢ CAD Program - AutoCAD 2017 ➢ Office Productivity Software- OFFICE Suit 2016 ➢ E-mail Services/Client - OFFICE365/ Microsoft Exchange Server 2016/ Outlook ➢ Web Services - AT&T ➢ Database Services - IV. COMPUTER HARDWARE REQUIREMENTS a. General. All maintenance agreements are to be provided as part of the final delivery of specified hardware, along with one set of documentation for each hardware item per site. b. Site Requirements. The following computer hardware will be provided: i. Each site will have the following servers/service available: ➢ General File Servers ➢ CAD ➢ Mail ➢ Web ➢ Database ii. Leeds, England ➢ 1000 Workstations ➢ Three High-End Plotters ➢ Five Color Printers ➢ 10 Laser Printers iii. Buenos Aires, Argentina ➢ 500 Workstations ➢ One High-End Plotter ➢ Two Color Printers ➢ Five Laser Printers
  • 4. iv. Virginia Beach, Virginia ➢ 2000 Workstations ➢ Five High-End Plotters ➢ Five Color Printers ➢ 20 Laser Printers v. San Diego, California ➢ 1400 Workstations ➢ Three High-End Plotters ➢ Five Color Printers ➢ 10 Laser Printers V. NETWORKREQUIREMENTS All software licenses are to be provided as part of the final delivery of any provided of provided network software, along with one set of documentation for each network item per site. a. Site Intranetworking Requirements. All sites should be configured with a high- speed reliable network with the ability to be readily expanded/upgraded. The network should provide at least 100 Mbps workstation speeds and appropriate backbone speeds. Other requirements as follows: i. Leeds, England – Six story building w/ approximately 20,000 square feet per floor ii. Buenos Aires, Argentina – Three story building w/ approximately 15,000 square feet per floor iii. Virginia Beach, Virginia – Two neighboring buildings, five story buildings, w/ approximately 25,000 square feet per floor iv. San Diego, California – Four story building w/ approximately 30,000 square feet per floor b. Company Internetworking Requirements. The contractor will provide for secure internetworking between the five (5) AAF sites, so that company proprietary data can be safely and confidentially shared among the sites. VI. PROPOSALSUBMISSION a. Date, Time, and Place of Proposal Submission. The response to this RFP shall be delivered NLT 5:30pm on 5 Dec 2012 to the following address:
  • 5. Abercrombie Architectural Firm, Inc. Room 422 ATTN: Milton Abercrombie b. Proposal Format: i. Two (2) bound hardcopies of the written proposal shall be provided, and shall be organized into the following sections: ➢ Technical Design – all network drawings shall also be provided, and electronically in Visio format. ➢ Installation/Integration Schedule – all project schedules shall also be provided electronically in Microsoft Project format ➢ Cost Data – cost data for each proposed hardware and software item shall also be provided electronically in Microsoft Access ii. An executive-level website shall be developed by the contractor providing access to the proposal. This website shall be available for viewing by other AAF evaluation officials for one (1) week after the close of this solicitation. iii. A prototype network shall also be provided by the bidder. This prototype shall demonstrate an implementation of all technologies described within the proposed solution and will be subject to an evaluation by a panel composed of members of the IT department of AAF. Last modified Monday, November 26, 2012, 7:21 PM
  • 6. Network Team Michael Condrey– IS Manager Leon Watts – Proposal Manager Dennis Lee - Testing Lab Coordinator BobbySeals - Connectivity Specialist Darren Hinton - UNIX Expert
  • 7. Ryan Gillens- Website Specialist AmberDeese - Printing Specialist The list above is the Advanced Network Solutions Team for the Abercrombie Architectural Firm Inc. Project. Although this listing has personnel in specific roles each member can switch positions when needed. Situation in which the Project Exists: This proposal is for Abercrombie Architectural Firm Inc. (AAF) a privately owned data communication network company. Establish in 2005 (AAF) is based out of Spokane Washington and has 2,700 employees. The head CEO of the company is Milton Abercrombie who wishes to expand the company with four new sites. Theses sites consist of two US locations and one in South America (Buenos Aires, Argentina) and a site in Europe (Leeds, England). Advanced Network Solutions (ANS) aim is to upgrade and expand (AAF) Network. All sites should be configured with a high-speed reliable network with the ability to be readily expanded/upgraded. The network should provide at least 100 Mbps workstation speeds and appropriate backbone speeds. Network Scope: The proposed network (AAF) is designed to serve each of its future four sites with the needed uprades. Advanced Network Solutions (ANS) will provide for secure internetworking between the Five (5) AAF sites, so that company propriety data can be safely and confidentially shared among the sites. The main site in Spokane Washington which has 2,700 employees will be connected to all four new sites. Each site has different square feet per floor. Leeds, England – Six story building w/ approximately 20,000 square feet per floor. Buenos Aires, Argentina – Three story building w/ approximately 15,000 square feet per floor. Virginia Beach, Virginia – Two neighboring buildings, five story buildings w/ approximately 25,000 square feet per floor. San Diego, California – Four story building w/ approximately 30,000 square feet per floor. Objectives of the Network. The network is designed to achieve several specific business/operational objectives: 1. Secure Service: The main objective of this network is to provide secure administrative computing service to the Abercrombie Architectural Firm, Inc. new four sites. Abercrombie Architectural Firm, Inc. is a private company designed to be functionally and physically isolated from access by people not employed with the company. 2. Integration and Update: This Project requires an ISP Broadband Link for high-speed Internet connection. One of the fastest options available, broadband Internet uses multiple data channels to send large quantities of information. The term broadband is shorthand for broad bandwidth. Broadband Internet connections such as DSL (Digital Subscriber Line) and cable are considered high-bandwidth connections. At the Virginia Beach site Fiber-Optic will be run from both buildings. All connects will be configured in Active Directory and will be connect to the main site in Spokane, Washington. Presently there are many LANs in the, Abercrombie Architectural Firm, Inc. but much of the equipment is out of date, many of the LANs are incompatible with each other, and not connected in a system-wide network. This
  • 8. proposal describes a WAN that integrates and updates these LANs to support productive collaboration across the system. 3. Versatile Information Processing: The network will enable users to retrieve, process, and store ASCII and non-ASCII text, still graphics, audio, and video from any connected computer. 4. Collaboration: The network will combine the power and capabilities of diverse equipment across continents to provide a collaborative medium that helps users combine their skills regardless of their physical location. A network for this private community will enable people to share information and ideas easily so they can work more efficiently and productively. 5. Scalability: The design is scaleable so that more sites can be added if the company choses to expand more in the future. Future expansion will not require having to redo the installed network. Intended Users. The primary users of the Abercrombie Architectural Firm, Inc. network will be the administrators, employees, “Standard Users” and “Guest”. Members of the Human Resource Department, Finance/Accounting Department, and IT Support will also access. Design Assumptions. This design assumes the following: 1. The Abercrombie Architectural Firm, Inc. Network has a firewall that protects all information coming and going from the network. 2. Internet service is provided by the Abercrombie Architectural Firm, Inc. Network, which is subsidized by both the U.S. government and International regulations NETWORK NEEDS ANALYSIS Data Types. The types of data served by the network will be confidential reports, bulletins, accounting information, personnel profiles, and web pages. The majority of the data will be text (ASCII and non-ASCII), but there will be some still graphics and possibly a small amount of voice and video (primarily for PC-based teleconferencing). Data Sources. Data will be created and used at all end stations on the network. The data will be produced by software applications in Windows 2008, and Office 2010 Professional (Word, Excel, Access, PowerPoint, and Outlook). Other data sources to be supported on at least a limited basis will Windows 2008 Accessories. Numbers of Users and Priority Levels. The users will be Administrators (Top Priority Level), Employees (Restricted Priority Level) and members of the IT Support Team (Top Priority Level). The main location in Spokane, Washington has 2,700 employees, followed by Virginia Beach, Virginia with 2,100 employees. San Diego, California has 1,435 employees and Leeds England with 1,200 employees. Buenos Aires, Argentina has the least amount of employees at 540.
  • 9. Network management processes will receive top-priority service; most network processes will receive medium-priority service; a few processes (e.g., e-mail transfers, backup, etc.) will be given low-priority service. It should be noted that network management will usually consume a small amount of the available bandwidth; this means that management and user processes will usually enjoy identical support. Transmission Speed Requirements. The network is to be transparent to the users. Thus, remotely executed applications, file transfers, and so forth should ideally appear to operate as quickly as processes executed within an end-station. Interviews with users to ascertain their needs and expectations indicate that an average throughput of 20 mbps per user within each LAN and 10 mbps per user between LANs will more than support the needed performance in most cases (teleconferencing being the possible exception). Storage Requirements. Storage requirements need to be large enough to store all employees and Administrators. Interviews and observations of users’ present and anticipated storage requirements indicate that each user will need an average of 100 MB of server space (in addition to secondary storage on local PCs); the maximum estimated server-side storage requirement per user is about 1 GB. Additionally, the network operating system will occupy about 500 MB on each LAN server. The great percent of data storage will be cloud based primarily file servers and back up. Reliability Requirements. In keeping with user expectations and industry standards, both the LANs and the WAN are expected to operate at 99.9% uptime and an undiscovered error rate of .001%. Security Requirements. A firewall will be used so unauthorized users will be restricted. Part of the security will be Users accounts and passwords that will give limited access. There will be different access capabilities for network managers and users. Existing Network. The existing network in Spokane, Washington will be connected the 4 new created domain sites in Leeds England, Buenos Aires, Argentina, Virginia Beach, Virginia and San Diego, California FloorPlan Blueprints for eachsite location. Virginia Beach, Virginia – Two neighboring buildings, five story buildings, w/ approximately 25,000 square feetper floor (Below is a Visio Diagram of the Virginia Beach site) This site location has 2,100 employees with 2,000 Workstations. It has five High-end Plotters and five Color printers with 20 Laser Printers. Building One
  • 10. 1st Floor 200 Workstations, 1 High-end Plotter and 2 Laser Printers with 1 Color Printer 2nd Floor 200 Workstations and 2 Laser Printers 3rd Floor 200 Workstations, 1 High-end Plotter and 2 Laser Printers with 1 Color Printer 4th Floor 200 Workstations and 2 Laser Printers 5th Floor 200 Workstations, 1 High-end Plotter and 2 Laser Building Two 1st Floor 200 Workstations, 1 High-end Plotter and 2 Laser Printers with 1 Color Printer 2nd Floor 200 Workstations and 2 Laser Printers 3rd Floor 200 Workstations, 1 High-end Plotter and 2 Laser Printers with 1 Color Printer 4th Floor 200 Workstations and 2 Laser Printers 5th Floor 200 Workstations, 1 High-end Plotter and 2 Laser Printers with 1 Color Printer Both Building on each floor with have a Server at its center
  • 11. San Diego, California – Four story building w/ approximately 30,000 square feetper floor (Below is a Visio Diagram of the San Diego, California site) This site location has 1,435 employees with 1,400 Workstations. It has three High-end Plotters and five Color printers with 10 Laser Printers. 1st Floor 350 Workstations, 1 High-end Plotter, 3 Laser Printers and 2 Color Printers 2nd Floor 350 Workstations, 1 High-end Plotter, 3 Laser Printers and 1 Color Printer 3rd Floor 350 Workstations, 1 High-end Plotter, 2 Laser Printers and 1 Color Printer 4th Floor 350 Workstations, 2 Laser Printers and 1 Color Printers The San Diego, California site will have a Server at its center on each floor.
  • 12. Leeds, England – Six story building w/ approximately 20,000 square feet per floor (Below is a Visio Diagram of the Leeds, England site) This site location has 1,200 employees with 1,000 Workstations. It has three High-end Plotters and five Color printers with 10 Laser Printers. 1st Floor 170 Workstations, 1 Laser Printer, 2 Laser Printers and 1 Color Printer 2nd Floor 170 Workstations, 2 Laser Printers and 1 Color Printer 3rd Floor 165 Workstations, 2 Laser Printers and 1 Color Printer 4th Floor 165 Workstations, 1 Laser Printers and 1 Color Printer 5th Floor 165 Workstations, 1 High-end Plotter, 2 Laser Printers and 1 Color Printer 6th Floor 165 Workstations, and 1 Laser Printer The Leeds, England site will have a Server at its center on each floor.
  • 13. Buenos Aires, Argentina – Three story building w/ approximately 15,000square feetper floor (Below is a Visio Diagram of the Buenos Aires, Argentina site) This site location has 540 employees with 500 Workstations. It has one High-end Plotters and 2 Color printers with 5 Laser Printers 1st Floor 170 Workstations, 1 High-end Plotter, 2 Laser Printers and 1 Color Printer
  • 14. 2nd Floor 165 Workstations, 2 Laser Printers and 1 Color Printer 3rd Floor 165 Workstations, 1 Laser Printers The Buenos Aires, Argentina site will have a Server at its center on each floor. HIGH-LEVEL NETWORK DESIGN
  • 15. Top-Level Network Diagram State Office Network Diagram (LAN cabling is 100BaseT CAT5)
  • 16. State Office Network Sub-Diagram Administration LAN State Office Network Sub-Diagram Finance/Accounting LAN
  • 17. State Office Network Sub-Diagram Curriculum LAN State Office Network Sub-Diagram Human Resources LAN State Office Network Sub-Diagram Computer Services LAN
  • 18. North District Network Diagram (LAN cabling is 100BaseT CAT5) North District Network Sub-Diagram Administration LAN
  • 19. North District Network Sub-Diagram Finance/Accounting & Computer Services LAN North District Network Sub-Diagram Human Resources LAN
  • 20. South District Network Diagram (LAN cabling is 100BaseT CAT5) South District Network Sub-Diagram Administration LAN
  • 21. South District Network Sub-Diagram Finance/Accounting & Computer Services LAN South District Network Sub-Diagram Human Resources LAN DETAILED DESIGN DOCUMENTATION Key for Lists = Product
  • 22. ● Cost ● Availability ● Performance ● Maintainability HP File/Print Server LH 3000 ● $4,089.00 ● Available/In Stock ● P3 866MHz, 128 MB/4GB RAM, 256KB L2, 32X CD ● 3 Year Warranty and Maintained by Computer Services as needed HP NetServer Hard Drive ● $379.95 ● Available/In Stock ● 9.1 GB SCSI3 7200 RPM LVD, LC2000/LH3 Compatibility ● Maintained by Computer Services as needed IntelliFax-4750 Commercial Laser Fax ● $499.95 ● Available/In Stock ● 250-sheet Universal Paper Cassette, 4 MB, Dual Access Memory (upgradeable to 12 MB or 20 MB), Up to 50 page Auto Document Feeder, Stores up to 270 pages, 14.4 Kbps fax modem ● Maintained by Computer Services as needed HP Laser Jet 8150N Series ● $2,469.95 ● Available/In Stock ● 1200 dpi, 32 MB memory expandable to 192 MB, Network ready 10/100 Base-TX, 2 open EIO Slots, 3/100 (Number of trays/capacity) ● Maintained by Computer Services as needed Windows 2000 Server ● $819.95 ● Available/In Stock ● 5 Licenses included, Full Version ● Maintained by Computer Services as needed Compaq DeskPro EN P3/600 ● $999.00 ● Available/In Stock ● 10 GB, 128 MB, 40X CD ROM, NIC DT Win 00; with Windows 2000 OS ● 3 Year Parts and Labor Warranty and Maintained by Computer Services as needed CAT 5 Cable ∙ $145.99
  • 23. ∙ Available/In Stock ∙ 4 pair solid PVC; 1000 feet ∙ Maintained by Computer Services as needed SmartPro 1400 ● $454.99 ● Available/In Stock ● 6 outlets +LAN ● Maintained by Computer Services as needed EtherFast 8-Port 10/100 Desktop Hub ● $79.99 ● Available/In Stock ● True 10/100 auto-sensing ports, Internal store-and-forward switching segment, built-in data collision and frame re-timing ● Manufacturer’s 5 year limited warranty and Maintained by Computer Services as needed EtherFast 12-Port 10/100 Desktop Hub ● $129.99 ● Available/In Stock ● True 10/100 auto-sensing ports, Internal store-and-forward switching segment, built-in data collision and frame re-timing ● Manufacturer’s 5 year limited warranty and Maintained by Computer Services as needed EtherFast 20-Port 10/100 Desktop Hub ● $199.99 ● Available/In Stock ● True 10/100 auto-sensing ports, Internal store-and-forward switching segment, built-in data collision and frame re-timing ● Manufacturer’s 5 year limited warranty and Maintained by Computer Services as needed EtherFast II 24-Port 10/100 Switch ● $449.99 ● Available/In Stock ● True 10/100 auto-sensing ports, Internal store-and-forward intelligent switching segment, built-in data collision and frame re-timing ● Manufacturer’s 5 year limited warranty and Maintained by Computer Services as needed CISCO 2621 Ethernet Router 2 10/100 ● $2,319.00 ● Available/In Stock ● Provides remote access and WAN integrations, supports extranet VPN access and multiple modules, two 10/100 RJ45 ports, two WAN slots, one network module slot, one AIM slot ● Maintained by Computer Services as needed
  • 24. Firewall I Internet Gateway V4.1 100 Nodes ONL ● $6,000.00 ● Available/In Stock ● Full Version ● Maintained by Computer Services as needed DS-2 Connection ● $650.00 ● Available ● 1 month, exclusive rights ● Maintained by Quest Communications COST-BENEFIT ANALYSIS Cost Analysis Tangible Costs Product Price Quantity Total HP File/Print Server LH 3000 $4,089.00 6 $24,534.00 HP NetServer Hard Drive $379.95 10 3,799.50 IntelliFax-4750 Commercial Laser Fax $499.95 3 1,499.85 HP Laser Jet 8150N Series $2,469.95 4 9,879.80 Windows 2000 Server $819.95 6 4,919.70 Compaq DeskPro EN P3/600 $999.00 65 64,935.00 CAT 5 Cable (1,000 feet) $145.99 4 583.96 SmartPro 1400 $454.99 6 2,729.94 EtherFast 8-Port 10/100 Desktop Hub $79.99 5 399.95 EtherFast 12-Port 10/100 Desktop Hub $129.99 4 519.96 EtherFast 20-Port 10/100 Desktop Hub $199.99 2 399.98 EtherFast II 24-Port 10/100 Switch $449.99 3 1,349.97
  • 25. CISCO 2621 Ethernet Router 2 10/100 Ports 2 Slots $2,319.00 3 6,957.00 RJ45 Plugs *Packs of 50 $49.99 8 399.92 Ultimate Tool Kit $399.00 1 399.00 Firewall I Internet Gateway V4.1 100 Nodes ONL $6,000.00 1 6,000.00 Labor (Maintaining the System) per hour $75.00 300 22,500.00 DS-2 Connection (1 month, exclusive rights) $650.00 36 23,400.00 Subtotal of Tangible Costs $175,207.53 Intangible Costs Product Price Network Down Time (Estimated at 9 hrs/yr) $8,000.00 1 $8,000.00 Subtotal of Intangible Costs $8,000.00 Total 3-year Cost Analysis $183,207.53 Total Annualized Cost $61,069.18 Benefit Analysis Product Price Increased Productivity $25,000.00 yr
  • 26. Decreased Anxiety (from increased reliability) $4,000.00 yr Less Training Time $6,000.00 yr Increased Connectivity between State and District Offices $10,000.00 yr Ease of Record Keeping (i.e., fewer lost files and faster availability) $25,000.00 yr Increased Security $30,000.00 yr Total $100,000.00/year Intangible Benefits Product Price Increased Community Support $30,000.00 yr Increased Staff Morale $15,000.00 yr Better Informed Public $20,000.00 yr Total $65,000.00/year Total Benefit Analysis = $165,000.00/year Cost-Benefit Ratio Total Cost Total Benefit Ratio $61,069.18/year $165,000/year 0.37
  • 27. * Annual benefit exceeds annualized cost. * The project is expected to pay for itself in about 14 months. * The time to functional obsolescence of the equipment is estimated at about 36 months. * It is therefore recommended that the project be implemented. APPENDIX Average Network Usage for January to March 2000 Maximum Network Usage for January to March 2000 Ti m e Lo c Average Coincide nt LAN Accesse s Avera ge MB per Acces s Total LAN Data Transf er Average Coincide nt WAN Accesse s (Est) Avera ge MB per WAN Acces s (Est) Total WAN Data Transf er (Est) Ti m e Lo c Maximum Coincide nt LAN Accesses Max MB per Acces s Max LAN Data Rate Maximu m Coincide nt WAN Accesse s (Est) Maximu m MB per WAN Access (Est) Ma x W AN Da ta Ra te (Es t) 01 00 Sta te 0.2 0.3 0.1 0.0 0.0 0.0 01 00 Sta te 2 0.2 0.5 0.0 0.0 0.0 Nor th 0.5 0.2 0.1 0.1 0.1 0.0 Nor th 2 0.2 0.3 1.0 0.1 0.1 So uth 0.4 0.4 0.2 0.2 0.2 0.0 So uth 2 0.3 0.6 1.0 0.2 0.2 02 00 Sta te 1.1 7654.2 8419.6 0.2 3827.1 814.3 02 00 Sta te 3 5740.7 222.0 1.0 2870.3 27 2.2 Nor th 0.3 0.4 0.1 0.2 0.2 0.0 Nor th 2 0.3 0.6 2.0 0.2 0.3 So uth 0.2 0.2 0.0 0.0 0.1 0.0 So uth 2 0.2 0.3 0.0 0.1 0.0 03 00 Sta te 0.2 0.2 0.0 0.1 0.1 0.0 03 00 Sta te 2 0.2 0.3 1.0 0.1 0.1 Nor th 1.0 4487.0 4487.0 0.5 2243.5 1126.6 Nor th 2 3365.3 730.5 2.0 1682.6 35. 3 So uth 0.1 0.3 0.0 0.1 0.2 0.0 So uth 1 0.2 0.2 2.0 0.1 0.2 04 00 Sta te 0.4 0.6 0.2 0.4 0.3 0.1 04 00 Sta te 2 0.5 0.9 2.0 0.2 0.5
  • 28. Nor th 0.3 0.3 0.1 0.1 0.2 0.0 Nor th 3 0.2 0.7 2.0 0.1 0.2 So uth 1.2 6529.7 7835.6 1.1 3264.9 3602.5 So uth 3 4897.3 4691. 8 2.0 2448.6 44 2.3 05 00 Sta te 0.3 0.1 0.0 0.2 0.1 0.0 05 00 Sta te 2 0.1 0.2 1.0 0.0 0.0 Nor th 0.3 0.1 0.0 0.2 0.1 0.0 Nor th 2 0.1 0.2 2.0 0.0 0.1 So uth 0.4 0.2 0.1 0.0 0.1 0.0 So uth 3 0.2 0.5 0.0 0.1 0.0 06 00 Sta te 0.5 0.5 0.3 0.1 0.3 0.0 06 00 Sta te 3 0.4 1.1 1.0 0.2 0.2 Nor th 0.4 0.3 0.1 0.4 0.2 0.1 Nor th 4 0.2 0.9 2.0 0.1 0.2 So uth 0.2 0.2 0.0 0.1 0.1 0.0 So uth 3 0.2 0.5 2.0 0.1 0.2 07 00 Sta te 0.5 0.5 0.3 0.2 0.3 0.0 07 00 Sta te 1 0.4 0.4 2.0 0.2 0.4 Nor th 1.8 0.6 1.1 0.1 0.3 0.0 Nor th 3 0.5 1.4 2.0 0.2 0.5 So uth 2.5 0.7 1.8 0.9 0.4 0.3 So uth 4 0.5 2.1 3.0 0.3 0.8 08 00 Sta te 27.6 3.1 85.6 23.5 1.6 36.4 08 00 Sta te 33 2.3 76.7 12.0 1.2 14. 0 Nor th 25.5 5.1 130.1 2.5 2.6 6.3 Nor th 30 3.8 114.8 4.0 1.9 7.7 So uth 26.8 3.9 104.5 14.9 2.0 29.0 So uth 30 2.9 87.8 16.0 1.5 23. 4 09 00 Sta te 30.1 2.1 63.2 3.4 1.1 3.6 09 00 Sta te 33 1.6 52.0 6.0 0.8 4.7 Nor th 31.1 0.9 28.0 25.0 0.5 11.2 Nor th 30 0.7 20.3 31.0 0.3 10. 5 So uth 28.4 1.2 34.1 20.7 0.6 12.4 So uth 30 0.9 27.0 30.0 0.5 13. 5 10 00 Sta te 29.4 12.1 355.7 29.4 6.1 177.8 10 00 Sta te 33 9.1 299.5 31.0 4.5 14 0.7 Nor th 26.2 1.1 28.8 16.7 0.6 9.2 Nor th 30 0.8 24.8 20.0 0.4 8.3 So uth 26.5 3.2 84.8 20.4 1.6 32.6 So uth 30 2.4 72.0 25.0 1.2 30. 0 11 00 Sta te 19.8 5.7 112.9 10.2 2.9 28.9 11 00 Sta te 33 4.3 141.1 16.0 2.1 34. 2 Nor th 20.3 1.3 26.4 10.8 0.7 7.0 Nor th 30 1.0 29.3 17.0 0.5 8.3 So uth 18.7 0.7 13.1 14.0 0.4 4.9 So uth 30 0.5 15.8 15.0 0.3 3.9 12 00 Sta te 10.4 1.8 18.7 9.1 0.9 8.2 12 00 Sta te 29 1.4 39.2 13.0 0.7 8.8
  • 29. Nor th 14.6 0.8 11.7 13.1 0.4 5.2 Nor th 29 0.6 17.4 16.0 0.3 4.8 So uth 12.2 0.6 7.3 7.9 0.3 2.4 So uth 28 0.5 12.6 15.0 0.2 3.4 13 00 Sta te 13.5 1.4 18.9 1.9 0.7 1.4 13 00 Sta te 33 1.1 34.7 4.0 0.5 2.1 Nor th 16.7 0.5 8.4 0.2 0.3 0.1 Nor th 30 0.4 11.3 2.0 0.2 0.4 So uth 17.5 0.5 8.8 12.1 0.3 3.0 So uth 30 0.4 11.3 17.0 0.2 3.2 14 00 Sta te 17.6 1.2 21.1 2.9 0.6 1.7 14 00 Sta te 33 0.9 29.7 5.0 0.5 2.3 Nor th 15.3 2.3 35.2 4.0 1.2 4.6 Nor th 30 1.7 51.8 6.0 0.9 5.2 So uth 15.4 1.3 20.0 3.7 0.7 2.4 So uth 30 1.0 29.3 6.0 0.5 2.9 15 00 Sta te 16.0 41.0 656.0 5.7 20.5 116.3 15 00 Sta te 33 30.8 1014. 8 7.0 15.4 10 7.6 Nor th 12.7 11.3 143.5 4.6 5.7 26.2 Nor th 30 8.5 254.3 8.0 4.2 33. 9 So uth 14.6 9.4 137.2 5.4 4.7 25.3 So uth 30 7.1 211.5 7.0 3.5 24. 7 16 00 Sta te 21.1 33.1 698.4 5.2 16.6 86.3 16 00 Sta te 33 24.8 819.2 7.0 12.4 86. 9 Nor th 16.8 1.4 23.5 5.1 0.7 3.6 Nor th 30 1.1 31.5 6.0 0.5 3.2 So uth 14.9 4.3 64.1 8.5 2.2 18.3 So uth 30 3.2 96.8 12.0 1.6 19. 4 17 00 Sta te 7.1 6.2 44.0 5.7 3.1 17.6 17 00 Sta te 27 4.7 125.6 9.0 2.3 20. 9 Nor th 8.6 5.2 44.7 4.0 2.6 10.4 Nor th 27 3.9 105.3 7.0 2.0 13. 7 So uth 5.6 4.0 22.4 2.0 2.0 4.0 So uth 26 3.0 78.0 8.0 1.5 12. 0 18 00 Sta te 3.3 3.2 10.6 3.3 1.6 5.2 18 00 Sta te 25 2.4 60.0 6.0 1.2 7.2 Nor th 3.6 1.0 3.6 0.4 0.5 0.2 Nor th 27 0.8 20.3 5.0 0.4 1.9 So uth 2.7 0.9 2.4 0.7 0.5 0.3 So uth 28 0.7 18.9 3.0 0.3 1.0 19 00 Sta te 5.6 0.5 2.8 4.8 0.3 1.2 19 00 Sta te 22 0.4 8.3 9.0 0.2 1.7 Nor th 5.1 0.5 2.6 4.0 0.3 1.0 Nor th 16 0.4 6.0 7.0 0.2 1.3 So uth 3.3 0.3 1.0 3.1 0.2 0.5 So uth 18 0.2 4.1 5.0 0.1 0.6 20 00 Sta te 3.2 0.4 1.3 1.7 0.2 0.3 20 00 Sta te 28 0.3 8.4 4.0 0.2 0.6
  • 30. Nor th 2.6 0.3 0.8 1.2 0.2 0.2 Nor th 21 0.2 4.7 3.0 0.1 0.3 So uth 1.8 0.5 0.9 0.6 0.3 0.2 So uth 23 0.4 8.6 2.0 0.2 0.4 21 00 Sta te 2.1 0.2 0.4 1.0 0.1 0.1 21 00 Sta te 15 0.2 2.3 3.0 0.1 0.2 Nor th 0.9 0.2 0.2 0.8 0.1 0.1 Nor th 11 0.2 1.7 2.0 0.1 0.2 So uth 0.7 0.3 0.2 0.4 0.2 0.1 So uth 12 0.2 2.7 4.0 0.1 0.5 22 00 Sta te 1.0 0.4 0.4 0.3 0.2 0.1 22 00 Sta te 9 0.3 2.7 5.0 0.2 0.8 Nor th 0.9 0.5 0.5 0.7 0.3 0.2 Nor th 3 0.4 1.1 5.0 0.2 0.9 So uth 0.6 0.2 0.1 0.0 0.0 0.0 So uth 6 0.2 0.9 0.0 0.0 0.0 23 00 Sta te 0.7 0.3 0.2 0.7 0.2 0.1 23 00 Sta te 7 0.2 1.6 2.0 0.1 0.2 Nor th 0.5 0.6 0.3 0.4 0.3 0.1 Nor th 6 0.5 2.7 1.0 0.2 0.2 So uth 0.2 0.4 0.1 0.0 0.0 0.0 So uth 5 0.3 1.5 0.0 0.0 0.0
  • 31. Proposal Receipt, Review, and Acceptance Thisproposal wasreceived, reviewed, andacceptedbythe undersigned representatives of Advanced Network Solutions aspresented bythe undersigned AbercrombieArchitectural FirmNetworking representatives. ____________________ ____________________________________ [Name], ProjectClient [Name], ProjectManager Date:_______________ ____________________________________ Abercrombie Architectural Firm (AAF) Date:Advanced Network Solutions