OPM Integrated Lifecycles - V3

www.odyssey-pm.co.ukwww.odyssey-pm.co.uk
Odyssey Program Management
Portfolio, Programme & Project
Management
Overview of the Integrated Portfolio, Programme &
Project Management Lifecycles.

The Portfolio, Programme & Project Management service is focused on
helping clients who own, occupy or manage assets in the built
environment:
• Make the right investment decisions
• Ensure that investments realise the desired business benefits
• Ensure that capabilities are delivered within the agreed constraints
“Helping clients develop a roadmap for success”
Benefits

How we can support you
Our focus is on helping you achieve your strategic business goals and objectives
through the delivery of portfolio, programme & project management services that aid
business success.
Portfolio Management
Portfolio Management is not a new idea, but in the current
economic environment it helps ensure that any adjustment
required to operating costs are made in a structured and
informed manner, whilst also ensuring that investment are
prioritised ;such that they directly align with and support
achievement of the strategic business goals and objectives.
Programme Management
Programme Management provides a robust approach to
the execution of complex problems and is focused on the
achievement of the desired business benefits.
Project Management
Project Management is focused on the delivery &
transitioning into operation of the desired capability in the
most effective & efficient manner in accordance with the
defined constraints of cost, time & quality etc.
Portfolio
• Strategies & priorities
• Progressive elaboration
• Governance
Programme Project
Project Project
Project
Project

Initiation Development Execution Closure
Entry
Agree the
Challenge
Definition
Establish Programme
Objectives
Visioning
Establish Programme
Scope
Planning
Establish Programme
Infrastructure
Implementation
Realise Business
Benefits
Establish Project
Infrastructure
Establish Project Scope Deliver Project Scope Close Project
Analyse Evaluate Prioritise Authorise
Establish Portfolio
Scope
Define Portfolio
Options
Balance Portfolio Initiate Execution
Portfolio
Programme
Project
3PM Lifecycle
Fully Integrated Lifecycles
Portfolio Management - Helping you make the
right investment decisions for your business.
Programme Management – Focused on benefits
and bringing clarity and definition to complex
endeavours.
Project Management – Successfully delivering
the project and transitioning into operation.

Portfolio Management Process
Our approach to the portfolio management is based around a process that focuses on investment decisions, allocation of
resources and identification of priorities; and is concerned with assuring that the optimum programmes & projects are
selected, prioritised and resourced with respect to their alignment with the organisational strategies, goals and
objectives.
Each of these phases has key inputs and outputs and associated deliverables, and the approach provides the following
overall benefits:
• Measuring the value to your organisation through investment instruments (NPV, ROI etc).
• Ensuring investments are prioritised and balanced to match goals & objectives.
• Ensuring timely and consistent communication to stakeholders on options and progress.
Our goal is to enable your business to make those investment decisions that best support achievement of your strategic
business goals and objectives.
“It's not hardto makedecisions when youknow what yourvalues are.” RANDCorporation
Analyse Evaluate Prioritise Authorise
Portfolio

www.odyssey-pm.co.uk
Portfolio Management Lifecycle
Evaluate Prioritise AuthoriseG1 G2
Establish the
Portfolio Scope
Define the
Portfolio Options
Balance the Portfolio Initiate Execution
Analyse G3 G4
Defined
Portfolio Scope
Recommendations
For Review
Agreed
Way Forward
Implementation
Authorised
Program &
Project Input
Strategic
Business Goals
Strategic
Business Plan
 Categorise Portfolio
components
 Establish Portfolio Scope
 Establish Stakeholder
Communication
 Articulate business need
 Confirm portfolio objectives
 Agree evaluation criteria
 Portfolio Review
 Stakeholder Management Plan
 Approved Strategic Goals &
Objectives
 Approved Evaluation Criteria
 Outline Sequence of
Portfolio Activities
 G1 Review
 Approved Portfolio
Approach Document
 Identify & evaluate options
 Model potential scenarios
 Define projected benefits
 Establish Portfolio Review
Board (PRB)
 Prioritisation and Balancing of
portfolio
 Explain consequences of
proposed way forward
 Authorise implementation of
proposed way forward
 Initiate required Programmes
and/or Projects
 Resource Programme and/or
Project Teams
 Monitor and report progress
 Approved Prioritised Portfolio
 Portfolio WBS
 Portfolio Cost Plan
 Portfolio Roadmap
 Portfolio Risk Profile
 G3 Review with Portfolio
Review Board (PRB)
 Funding Authorisation
 Approved Portfolio
Management Plan
 Portfolio Financial Summary
 Portfolio Risk Register &
Issues Log
 G4 Program Peer Review
 Approved Outline
Program/Project Briefs
 Portfolio Progress Report
GoalsDeliverables
 Financial Options Analysis
 Benefit Realisation Plan
 Recommendation Report
 Approved Prioritisation Criteria
 Updated Sequence of
Portfolio Activities
 G2 Review
 Establishment of Portfolio
Review Board (PRB)

Programme Management Process
Our approach to programme management uses a 'Programme Lifecycle' that as well as acting as a guide for clients;
provides a clear, concise and consistent basis for the delivery of programme management services.
The ‘Programme Lifecycle’ comprises 5 phases and each phase is focused on establishing a firm foundation on which to
proceed onto the next; i.e. ensure that the objectives of the endeavour are clearly defined before exploring possible
options/solutions.
overall benefits:
• Aligning outcomes with strategic business goals.
• Reducing complexity and bringing clarity of purpose.
• Gaining buy-in from key stakeholders from the outset.
• Providing a flexible framework that is able to respond to the changing business environment.
• Providing senior executives with confidence that initiatives are being effectively managed and governed.
Our goal is an efficiently and easily understood structured programme or portfolio of various projects that have clearly
defined objectives and boundaries that together support achievement of the desired business goals and benefits.
“Any fool can makethings complicated, but it requires a genius to makethings simple” E.F. Schumacher
Entry Definition Visioning Planning Implementation
Programme

Definition Visioning Planning ImplementationS1 S2
Agree Challenge or
Opportunity
Establish Programme
Objectives
Establish Programme
Scope
Establish Programme
Infrastructure
Realise Business Benefits
Entry S3 S4 S5
Programme Management Lifecycle
Programme
Established
Objectives
Confirmed
Solution
Authorised
Delivery Model
Defined
Benefits
Delivered
Client
Enquiry
 Establish Client Relationships
 Demonstrate understanding of
client need
 Agree the approach to address
perceived need
 Appointment of Programme
Manager
 Identification of Programme
Sponsor
 Identify Sequence of
Programme Activities
 Stage 1 Review
 Approved Programme
Approach Document
 Establish Stakeholder
communication
 Resource Programme Team
 Articulate business need
 Confirm Programme
Objectives
 Identify key Programme
Factors
 Identify & evaluate all
reasonable options
 Estimate the delivery
requirements
 Enable authorisation of the
optimum solution
 Explain consequences of the
solution
 Establish the Programme
infrastructure
 Deliver the Programme Scope
 Transition to operating teams
 Close out Programme
components & contracts
 Evaluate benefits delivered
 Establish Programme Core
Team (PCT)
 Stakeholder Management Plan
 Commence Programme
Reporting
 Refined Sequence of
Programme Activities
 S2 Key Stakeholder Review
 Approved Programme Brief
 Options Analysis
 Approved Recommendation
Report
 Programme WBS
 Approved Scope Statements
 Programme Cost Plan
 Programme Roadmap
 S3 Review with Capital
Planning Team
 Funding Authorisation
 Approved Programme
Management Plan
 Programme Financial Summary
 Programme Risk Register &
Issues Log
 Programme Change Control
Log
 S4 Programme Peer Review
 Approved Project Briefs
 Programme Financial Summary
 Programme Risk Register &
Issue Log
 Programme Change Control
Log
 Programme Transition Plan
 S5 Post Programme Review
 Programme Closeout Report
GoalsDeliverables

Project Management Process
Our approach to project management uses a 'Project Lifecycle' that provides a clear, concise and consistent basis for the
delivery of project management services.
The ‘Project Lifecycle’ comprises 4 phases and each phase is focused on establishing a firm foundation on which to proceed
onto the next; i.e. ensure that the objectives of the endeavour are clearly defined before exploring possible
options/solutions.
overall benefits:
• Aligning outcomes with strategic business goals.
• Providing a structured framework for the effective delivery of projects.
• Ensuring delivery matches or exceeds expectations.
Our goal is the effective delivery of projects in accordance with the clearly defined objectives and boundaries in terms of
cost, time, quality etc such that the completed project is transitioned into operation to provide the desired capability and
support the delivery of the projected business benefits.
“Thesinglebest payoffintermsofproject success comesfromhavinggoodprojectdefinition early”
Initiation Development Execution Closure
Project

www.odyssey-pm.co.uk
Project Management Lifecycle
Development Execution ClosureG1 G2
Establish Project
Infrastructure
Establish Project Scope Deliver Project Scope Close Project
Initiation G3 G4
Project Team
Resourced
Funding
Authorised
Project
Handover
Project
Closed
 Establish stakeholder
relationships
 Resource project team
 Identify key project factors
 Verify stakeholder expectations
against outline proposals
 Appointment of Project
Manager
 Establish Project Team
 Commence project reporting
 Initial Project Cost Plan
 Initial Project Schedule
 Project Risk Register & Issues
Log
 Project Change Control Log
 G1 Review
 Approved Project Management
Plan
 Define full project scope
 Develop detailed project
schedule
 Develop detailed project
budget
 Plan procurements
 Secure financial authorisation
 Deliver project scope
 Direct & manage project
execution
 Manage stakeholder
expectations
 Verify delivery of project scope
 Transition to operating teams
 Report performance against
project objectives
 Closeout project components
and contracts
Log
 Project Handover Sign-off
 As-Built drawings
 Project Transition Plan
 Project Closeout Report
GoalsDeliverables
 Detailed Project Scope
Statement
 Detailed Project Cost Plan
 Detailed Project Schedule
Log
 G2 Project Review
 Funding Approval
OutputInput
Project Brief

Examples of previous portfolio, programme & project work:
Commercial Real Estate
Post merger rationalisation of commercial office portfolio within EMEA region. Financial modelling of various scenarios
to aid decision making process and establish savings targets etc. Resultant programmes/projects in Belgium, Sweden,
Denmark, Finland and Switzerland involving consolidation, segregation and sale & leaseback; were projected to deliver
improved NPV of ~$50m; asset monetisation of ~$100m in asset monetisation; and ~$5m in P&L savings.
Asset Management
Analysis & evaluation of stock of high value scientific instruments (Mass Spec, NMR etc) to provide a read out to senior
leaders on current numbers (~750), condition, age profile, investment trends etc. Developed proposals for operational
adjustments in conjunction with Subject Matter Experts (SME’s) plus future investment needs to maintain Business As
Usual (BAU).
Pharmaceutical
Assessment of post acquisition development needs for dry powder inhaler to support Phase I and Phase II clinical trials.
Programme involved complex range of workstreams including third party manufacturing of device components as well as
internal R&D aspects. Overall programme covered development , structuring and management of the execution of
~$90m investment programme over 5 years in both the device and associated facilities to deliver the desired capability.
Relevant Experience

OPM Integrated Lifecycles - V3

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