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Microsoft Office Environments
Microsoft Office is recognized as the industry standard for productivity applications, encompassing tools like Word, Excel, PowerPoint, and collaboration platforms such as SharePoint and Skype. The document outlines the evolution of software installation and licensing from local to online solutions, highlighting the need for cross-device access in modern workflows. It also specifies system requirements and limitations for various platforms and mobile devices, emphasizing compatibility and functionality across user devices.
Microsoft Office Environments
- 2. “THE INDUSTRY STANDARD” •MICROSOFT OFFICE IS THE INDUSTRY STANDARD FOR “PRODUCTIVITY” APPLICATIONS: • WORD PROCESSING (WORD) • SPREADSHEETS (EXCEL) • SLIDESHOWS (POWERPOINT) • SIMPLIFIED “DESKTOP” PUBLISHING (PUBLISHER) • ENTERPRISE COLLABORATION (SHAREPOINT, YAMMER, DELVE, SKYPE FOR BUSINESS) • NOTETAKING (ONENOTE) ACGNJ MEETING MAY 20, 2016 2
- 3. EVOLVING WORK ENVIRONMENT 1995 •Windows runs atop DOS • Software is installed on application server or local hard drive, from server or local media • Users have one computer 2005 • “There is no DOS” • Software is installed from local media or publisher’s Web site • Users have portable computers and high-speed Internet access • Handheld PDAs mostly run limited-feature MSOffice-compatible apps 2015 • Software is installed from the network (either corporate or publisher) • Users have multiple devices: notebooks, tablets, smartphones • Users need to access and work on their documents at any time, on any device ACGNJ MEETING MAY 20, 2016 3
- 4. TYPES OF INSTALLATION •LOCAL – LOADED ONTO THE LOCAL HARD DRIVE • SERVER – LOADED ONTO A CORPORATE SERVER, ACCESSED VIA MAPPED NETWORK DRIVE • MOBILE – INSTALLED ON A SMARTPHONE OR TABLET • ONLINE – ACCESSED THROUGH A WEB PAGE ACGNJ MEETING MAY 20, 2016 4
- 5. DIFFERENT TYPES OFLICENSES • PER USER • USER CAN RUN THE SOFTWARE AT ANY TIME, ON ONE OR MORE COMPATIBLE DEVICES THAT HAVE BEEN REGISTERED WITH THE PUBLISHER (PER LICENSE RESTRICTIONS) • PER SEAT / PER DEVICE • A SEPARATE LICENSE IS NEEDED FOR EACH COMPUTER, TABLET, SMARTPHONE, AND PDA ON WHICH THE SOFTWARE IS LOADED • MICROSOFT OFFICE 365 DOES NOT APPEAR TO HAVE A PER-SERVER/UNLIMITED SEAT OR CONCURRENT-USER LICENSE • MICROSOFT OFFICE 2016 REQUIRES VOLUME LICENSING AGREEMENTS FOR ADVANCED LICENSING TYPES ACGNJ MEETING MAY 20, 2016 5
- 6. AVAILABLE APPLICATIONS WORD EXCEL POWER POINT OUTLOOK EXCHANGE SWAY PUBLISHER ACCESS ONENOTE SKYPE AND SKYPE/BUSINESS YAMMER DELVE MAIL ONE DRIVE CALENDAR PEOPLE POWER BI ACGNJ MEETING MAY 20, 2016 6
- 7. APPLICATIONS BY ACCESSTYPE ALL ACCESS TYPES WORD EXCEL POWER POINT ONE DRIVE OUTLOOK ONE NOTE SKYPE (ONLY IN 365) COMPUTER ONLY PUBLISHER (PC, NON-ENTERPRISE ONLY) ACCESS (PC ONLY) CALENDAR PEOPLE SWAY COMPUTER AND ONLINE MICROSOFT OFFICE MOBILE (WINDOWS PHONE) DELVE (ENTERPRISE ONLY) MOBILE ONLY ENTERPRISE ONLY POWER BI (BUSINESS INTELLIGENCE) YAMMER DELVE COMPLIANCE TOOLS CORPORATE SECURITY TOOLS CORPORATE COMMUNICATIONS TOOLS ACGNJ MEETING MAY 20, 2016 7
- 8. PLATFORM LIMITATIONS • APPLICATIONSMAY HAVE LIMITED FUNCTIONALITY DUE TO THE PROCESSOR AND/OR OPERATING SYSTEM OF THE CLIENT DEVICE • ACCESS AND PUBLISHER ONLY RUN ON (NON-RT) WINDOWS INSTALLATIONS • FORMATTING MAY NOT APPEAR, OR MAY BE DIFFERENT THAN WHAT WAS ORIGINALLY COMPOSED, WHEN A DOCUMENT IS VIEWED ON A MOBILE DEVICE (SMARTPHONE OR TABLET) • FORMATTING OPTIONS, LAYOUT OPTIONS, AND LOGIC MAY BE LIMITED WHEN WORKING ON A MOBILE DEVICE OR THROUGH A WEB INTERFACE • SOME APPLICATIONS REQUIRE ENTERPRISE-LEVEL SUPPORT • E.G., SHAREPOINT SERVERS, EXCHANGE SERVERS, ETC. ACGNJ MEETING MAY 20, 2016 8
- 9. MOBILE APPS LOCALLY-INSTALLED APPLICATIONS •WORD • EXCEL • POWER POINT • ONE NOTE • SKYPE AND SKYPE FOR BUSINESS • ONE DRIVE • OFFICE LENS (DOCUMENT SCANNER) • YAMMER (SECURE ENTERPRISE CHAT) • MICROSOFT OFFICE 365 ADMINISTRATION (FOR ADMINISTRATORS) PLATFORMS • WINDOWS RT • WINDOWS PHONE • SURFACE RT • ANDROID • PHONE • TABLET • IOS • IPHONE AND IPOD • IPAD ACGNJ MEETING MAY 20, 2016 9
- 10. SYSTEM REQUIREMENTS • PC:OFFICE 2016 VERSIONS OF WORD, EXCEL, POWERPOINT, ONENOTE, OUTLOOK, PUBLISHER, AND ACCESS: WINDOWS 7 OR LATER REQUIRED. • MAC: OFFICE 2016 VERSIONS OF WORD, EXCEL, POWERPOINT, AND OUTLOOK: REQUIRES MAC OS X 10.10. • WINDOWS TABLET: OFFICE 2016 VERSIONS OF WORD, EXCEL, POWERPOINT, ONENOTE, OUTLOOK, PUBLISHER, AND ACCESS: WINDOWS 8 OR HIGHER REQUIRED. OFFICE MOBILE APPLICATIONS (WORD, EXCEL, POWERPOINT, AND ONENOTE) REQUIRE WINDOWS 10. WINDOWS RT DEVICES CAN ONLY RUN MICROSOFT OFFICE MOBILE. • WINDOWS PHONE: OFFICE MOBILE APPLICATIONS (WORD, EXCEL, POWERPOINT, ONENOTE, OUTLOOK MAIL, AND OUTLOOK CALENDAR) REQUIRE WINDOWS 10. EARLIER VERSIONS OF WINDOWS PHONE RUN MICROSOFT OFFICE MOBILE. • IOS: OFFICE FOR IPAD® AND IPHONE® REQUIRES IOS 8.0 OR HIGHER. OFFICE FOR IPAD PRO® REQUIRES IOS 9.0 OR HIGHER. • ANDROID: OFFICE FOR ANDROID™ CAN BE INSTALLED ON TABLETS AND PHONES THAT MEET THE FOLLOWING CRITERIA: RUNNING ANDROID KITKAT 4.4 OR LATER VERSION AND HAVE AN ARM-BASED OR INTEL X86 PROCESSOR. ACGNJ MEETING MAY 20, 2016 10
- 11. MS APPS FORANDROID AND IOS ACGNJ MEETING MAY 20, 2016 11
- 12. MOBILE APPS FORALL OFFICE VERSIONS Earlier version, currently available for Windows phone and Android Available for most mobile operating systems Individual apps supersede “Office Mobile” and have improved functionality. Available for iOS 8 and up, Android KitKat (4.4.4) and up, Windows Phone 10 ACGNJ MEETING MAY 20, 2016 12
- 13. COMPARATIVE SCREEN SHOTS •DESKTOP • TABLET • PHONE PRESENTATION IS SIMILAR ACROSS OPERATING SYSTEMS (WINDOWS/MAC, IOS/ANDROID/WINDOWS RT) ACGNJ MEETING MAY 20, 2016 13
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Editor's Notes
- #6 Insert a slide here with comparisons between license types and costs
- #11 From Microsoft site https://products.office.com/en-us/mobile/office-android-tablet Info may be out-of-date since “Office for X” has been supplanted by individual Office Mobile Applications Need info on system requirements for web based apps
- #14 The next dozen slides or so will compare Word, Excel, and PowerPoint across these three classes of platform.
- #15 Comparing Word’s opening screen on the HP Envy TouchSmart desktop (Windows 10 computer), Galaxy Tab 4 7” tablet (Android 4.4.2),and Motorola Droid Maxx phone (Android 4.4.4) to Microsoft Office Mobile (Motorola Droid Maxx – interface identical to Windows Phone 8.1)
- #16 “Home” screen on HP Envy TouchSmart (“computer”) compared to HP Stream 7 (“tablet”) – both running Windows 10. Note that the ribbon bar is hidden (it pops up once you touch a tab). Note the “Acrobat” tab is missing from the tablet version.
- #17 Portrait and landscape modes on the Tab 4. Note the “Draw”, “Design”, “References”, and “Acrobat” tabs are missing.
- #18 Smartphone interface. Note that the menu bar has been reduced to five options: Format (the A with a pencil), Search/Find, “View Reading Mode”, “Share”, and “Undo”. The default “Home” (formatting) ribbon is reduced to icons. Changing ribbons requires invoking a pop-up menu by pressing the “up” arrow in the lower right corner of the screen.
- #19 Excel. Note that the opening screen on the Galaxy Tab 4 doesn’t provide options for a “new” presentation unless that option is chosen from the left-hand menu.
- #20 Windows 10 in three views: computer, tablet (landscape), and tablet (portrait). Note the pop-up ribbon bar in landscape mode.
- #21 The Galaxy Tab 7” shows icons for a simplified formatting menu, while the Droid Maxx has the same sort of pop-up menus as we saw in its implementation of Word.
- #22 The 10” iPad Air 2 has enough resolution and screen space for verbal descriptions of the icons. Compare with the Droid Maxx, which requires pop-up menus to describe program features without completely blocking the document itself.
- #23 Once again, the Envy TouchSmart and the Stream, and the Stream’s pop-up “home” menu.
- #24 The iPad (10”) version includes Draw” and “Animations” menus which are missing from the Galaxy (7”) and smartphone versions. Note that both Microsoft Office Mobile and PowerPoint on the smartphone open in Presenter View by default.
- #25 Droid Maxx.
- #26 More screenshots from the Droid Maxx – here the “Themes” submenu, the pop-up menu, and Presenter View.