1. Team Sheets and More….
Working Efficiently and Accurately!!
Prepared: Bereket Tesfamariam
Presenter: Bereket Tesfamariam
Presentation Date: 5/31/2016
2. Why Team Sheet??
• Team sheets – dividing the workload fairly and
equally among the employees
- Increase Productivity
- Be more Profitable
• We will discuss ….
Advantages for having team sheets
Minimum Requirements for having team sheets
3. Overview
• The big picture the Team Sheets Project
• How all the individuals fit & work together
Supervisor’s
Dispatch
Finalist
Tower
Driver
Team Sheet
Coordinator
Dock lead
Together
Everyone
Achieves
More
4. Roles and Team Work
Flight
Scheduling
&
Planning
Flights &
Teams
Planner
Dispatcher
Tower
Supervisor
Ramp
Coordinator
Drivers
Dock Lead
&
Dock Agents
5. Advantages for having Team sheets
• Proper flow EVERYDAY
1) Work load is divided Fairly
2) Motivating the employees
3) Better managing & controlling
4) Print the proper Report
5) Manage the Dock Flow
6. • Drivers are more accountable for their
daily tasks
• Manage the overtime coverage
• Manage the vacation coverage
• Quality first
I. NO or Less FA Compliance
II. NO or Less Aircraft incident
III. NO or Less OJI
7. Recommendations
• Open mind for a different view
• ## UA Mainline Drivers
## Day shift
## Swing shift
• ## Mainline Trucks Both NB & WB
• ## dock leads a day [# dock agents a shift]
• Initial training session
• More WB Certified drivers
• More drivers with customs seals
8. Summary
• This Project is the best plan we have, to
create a better workflow environment
Changes Training Trucks
Team Sheets
9. More Information ….
• Flights & Meal Scheduling training sessions
• Update Daily Roster
• Truck maintenance report spread sheet
• Accurate daily operation Report
• Callbacks Tracking Spread sheet & Report
• Weekly and monthly Summary Report
Editor's Notes
Working Efficiently
Plan your day
Plan your week
Batch your activities
When at work, WORK!!
Finish every activity you start
Understand your daily task
Follow your assigned schedule
Take a break!
Work Accurately
Mistake free
Learn from the previous mistakes
Do the job RIGHT first and THEN get faster!
Practice
Check your Work – take little extra time to double check your work you will reduce the margin for error
Develop checklists for yourself
Take advantage of “Best Practices” – learn from other, ask for help, get a mentor …..
“we should regret our mistakes and learn from them, but never carry them forward into the future with us”
How we can increase Productivity and be more profitable
Track and limit how much time we spending on tasks….
Try to have regular flow ……
Set on and off work scheduled…..
Follow the “Safety First Rule.”……….
Knowing the net hours you need per day ……
Don’t get frustrated when you get busy …..
Go through your reports … ..
Teams are much more effective then individuals for work on complex projects
combined group effort of all members
Don’t wait for another team member to do all the work
Open communication on the teams
Our success is mainly depending on when we are helping each other.
we need to have respect for each other ….. Each person have a unique talents
Be positive
Develop a Team work Environment
Forming ……. Am I a member of this group?
Storming ….. Who controls this group?
Norming ….. What are the rules of this group?
Performing …How high can this group go?
Mourning ….. Where do we go from here?
How all the individuals fit and work together.
Prepare the spread sheet 2 weeks ahead with the flight information and assign Team, KDT, Dock number, total hours
Email the spread sheet to the Transportation Manager and Supervisor
Assign the flights team, KDT and Dock number in KMS
On the beginning of every month I will send updates on the flight schedule changes and any catering related changes.
Gate planner will print the drivers team sheet and rearrange the flight if necessary based on Departure gate, making sure one driver has corresponding gates if possible, assign if there is any extra section flights pop out that day, if we have shortage of trucks, delay flights, shortage of drivers and other issues. The gate planner is responsible to rearrange the Team sheet scheduled accordingly.
The dock lead will have a copy of the final team sheets for his/her shift to follow the drivers Kitchen Departure Time.
The dock lead is responsible for follow the drivers for leaving on their scheduled KDT.
If necessary the coordinator will also get the team sheets information for any cross reference and meal checking.
The tower agent (controller) is responsible to check the camera and update the gate changes to the coordinators.
For any last minute changes or changes after catering, the dispatcher will communicate with the dock lead and the coordinator to change the flights.
The tower agent will responsible to print the update ARIS/WEBREPORT after each push and make it ready for the transportation coordinator.
Drivers are responsible at the end of their shift to dump and move the truck to the loading dock area then return the key and the inspection check sheet to the dispatch.
What is workflow?
Driver, coordinators and leads have a proper work load……
Employees have the opportunity to know the number of flights for the day and coordinators have the opportunity to know which zone’s are they going to work.
When the dock lead control the KDT and when the Ramp coordinators control the gates, then we can say we are having better managing and controlling in our operation.
When we use the proper tools we have like KMS Flight Tracking, then we can print our report any time we want.
When we have pre-assign docks we will have a better in and out flights Less radio conversation Drivers will have more responsibilities on their tasks results better time management
6. We will have a better control on the overtimes…..
7. We have the clear view coverage for the vacation outages
8. When we have ON TIME ETD when the drivers manage their time and when coordinators control their assigned gates when the employees know what they are scheduled results QUALITY FIRST!
“we will be the caterer award winners and we will have extra bonus $$$ on our pocket”
/*Its like hitting two birds using one stone*/
when I say “open mind for a different view” I meant that being open for a new ideas and expressing a degree of flexibility.
I believe that change is such hard work all the time
“Changing what you eat is hard work. Changing your money habits is hard work. Changing any aspect of your life is hard work. But you know what’s harder? Not changing.”
The initial training session is focus on understanding the concept of food scheduling, cycle changes, swap and delay flights …. This will help the driver when they check their flights and help coordinator to check the callbacks.
Certifying more employees on WD A/C.
Increase the number of employees with the customs seals.
I have the fight scheduling training sessions presentation prepared
Vehicle’s inspection automated system which can able to generate a report and which will be easier to track the records we have
Generate the correct daily reports and attached them with the shift reports.
Generate the weekly and the monthly reports and address the overall performance
Thank you for attending the presentation! You all have a great Day!
