AP_Peer Monitor Report_MCYP_Monitoring Tool

RunawayandHomelessYouthPrograms
1

OnsiteReviewReport
------------------------------------------------------------------------------------------------------------------------------------------
------------------------------------------------------------------------------------------------------------------------------------------
GranteeName:MendocinoCountyYouthProject
Date(s)ofReview:March3–4,2016
ExecutiveDirector:JoannaOlson
ProjectDirector:MayaStuart
NameofRHYSpecialist:PetrinaWinston
NameofPeerMonitor(s):AnthonyM.Provenzano

2

ExecutiveSummary
I.PositiveAspectsoftheGrantee’sProgram(s)
§CommunityleaderandprimaryserviceproviderofRHYprevention,earlyintervention,andshelterservices.
§Communityandschool-basedpreventionmodelsupportedbymission-focusedinnovativefundingstrategies
§Quasi-governmentalagencywithstrongfinancialcontrolsandpersonnelpolicyandprocedures
§Emphasisonstrength-basedapproachtostaffdevelopmentandclientengagementresultinginyouth-friendly
staffsupportiveenvironmentandpositiveorganizationalethos
§Emphasisontheimportanceofculturalhumilitythroughclientrapportbuildingandserviceplanning
(Forexample,institutingSignsofSafetyanevidencebasedmodeltomeettheyouthandfamilywheretheyare).
§Thegranteedoesagreatjobrecognizingtheculturaldifferencesthatexistintheircommunity
(Forexample,anindividual’scultureisnotlimitedtoethnicity,orreligiousaffiliation.Manyoftheiryouthareof
fromculturesofpoverty,neglect,drugs,oppressionduetogenderidentification,etc.
II.Non-BindingSuggestions
§Institutequalityassuranceprotocolsforcaseplanning,datacollection,andentry.
§Reconsiderfocus,strategies,objectives,anddesiredoutcomesofthedrop-in-centers
III.CorrectiveAction

3

Instructions[forFederalstaff]:
€TheGuidanceforAssessingCompliancesectionisforRegionalOfficeUseonly.
€BoldeditemsunderGuidanceforAssessingCompliancemayberequestedfromthegranteepriortoon-sitevisit.
€InSectionA2,IndividualIntake,CasePlanningandCaseFiles,reviewbothopenandclosedRHYprogramyouthfiles.
€InSectionA3,SafeandAppropriateLivingConditions,interviewbetweenoneandfouryouthforeachRHYprogram.If
therearenotanyRHYyouthcurrentlyintheprogram(s),interviewotheryouth.
€InSectionA3,SafeandAppropriateLivingConditions,FederalStaffmayuseaseparatesheettotrackeachindividual
youthfilereviewed,youthinterviewedandthencompileaggregateanswersintoSectionA3,question20(a-k).
€InSectionB2,StaffingandStaffDevelopment:PersonnelFiles,reviewataminimum,50percentofthepersonneland
trainingfilesforstaffwhohavedirectcontactwithyouthandarepaidfromRHYfunding.Thisalsoincludesthelead
programstaffforeachFYSBRHYfundedprogram,andtheExecutiveDirector’spersonnelfile,aswellasHostHome
personnelfilesandtrainingrecords.
€InSectionB2,StaffingandStaffDevelopment:PersonnelFiles,theReviewTeam(e.g.theFederalStaffandPeer
Monitor)mayuseaseparatesheettotrackeachindividualpersonnelfilereviewedandthencompileaggregateanswers
intothisdocument.

4

TableofContents
SectionPageNumber
CoverPage1
ExecutiveSummary2
InstructionsforMonitoringReviewTeam3
TableofContents4
A1:OutreachandCommunityEducation5-6
A2:IndividualIntake,CasePlanningandCaseFiles7-11
A3:SafeandAppropriateLivingConditions12-20
A4:Individual,Family,GroupandPeerCounseling21
A5:SkillBuilding22-23
A6:Recreation/LeisureActivities24-25
A7:FollowUp/AfterCareServices26
A8:CaseOutcome27
A9:StreetOutreachProgram28-29
A10:DropInCenters30
B1:CoordinationandServiceLinkages31
B2:StaffingandStaffDevelop32-35
C1:BudgetandFinance:Budget,ExpenditureandPayroll36-39
C2:OverviewofOrganization’sStrategicPlanning40-41
C3:ReportsandDataCollection42-43

5

A1.OUTREACHANDCOMMUNITYEDUCATION
[P.L.110-378;Section312(b)(1,2&4;6&7);312(c)(i);Section322(a)(7,8&9;12);and/oreachrespectiveFundingOpportunity
Announcement(FOA)]
Program:
YouthActionProgram
(YAP)
Date:March3-4thGranteeStaff:Executive
Director,ProgramManager,
YouthWorkers
ReviewTeam:PetrinaWinstonand
AnthonyProvenzano
Requirements:T/TARequests/Suggestions
BestPractices/General
Comments
GuidanceforAssessingCompliance
1.Isthereawritten
outreachplan?Describe:
TheYouthActionProgram
providesweeklyoutreach
servicestoyouth
intheschools,onthe
streets,atcommunity
events,andinplacesthey
areknowntofrequent.
BCP/HH
Y/N
TLP
Y/N
MGH
Y/N
SOP
Y/N
€Reviewrelevantsectionofapproved
grant
€ReviewRelevantSection(s)of
theOrganization’sPolicy&
Procedures(P&P)Manual
€Reviewcopiesofoutreach
plan(s);schedules,logs,orother
documentationofplannedor
completedactivities.
€Examineanywrittenoutreach
writtenmaterialsorvideos
€InterviewStaff/Youth
Y
2.WhatisthelevelofcoordinationbetweenotherRHYprojectsandthecommunity?

6

3.Describecommunityeducationactivitiesprovidedbystaff.
§BCPstaffparticipateinregularcommunitymeetingsinwhichtheyrepresentandadvocate
onbehalfofRHY.Venuesinclude:SchoolDistrictAdvisoryCommittees,FamilyResource
Networkmeetings,CountyDepartmentCommitteessuchasPreventionTeam,Mental
HealthServicesAct,Children’sActionCommittee,PolicyCouncilonChildren&Youth,the
ArborCoalition,theCoalitionforGangAwareness&Prevention,andpresentationsto
ServiceClubs.
§BCPstaffprovideeducationtothecommunityatlargethroughparticipationincommunity-
basedeventssuchastheHumanRace,Youthart,theatre&musicevents,andlargepublic
eventshostedbytheYouthActionPrograminFortBragginthespring,andUkiahinthe
fall.
AdditionalNotes:
4.Whereyoucongregate(Continued):
§Inoutoftownareas,thechoicesfor
youthtohangoutarealsoknownby
YouthWorkers,whoeitherwent
therethemselvesasyouth,orhave
beenprovidedtheinformationby
localyouth.NewhireYouthWorkers
aretakentotheselocationsby
seasonedstaff,aspartofthetraining
process,tofamiliarizethemwith
areasthatyouthfrequent.
§BCPstaffhavealsoengagedyouthin
focusgroups,andparticipatedin
localPointInTimecountstokeep
currentonpopularcongregation
spots.
4.Dooutreachworkers
knowwhereRHY
congregate?Describe:
§Wellknownareas
include:established
townparks,stateparks,
rivers,lakesideparks,
oceanbeaches,skate
parks,poolhalls,music
stores,skaterstores,
Frisbeegolfparks,
schools,coffeeshops,
internetcafes,food
banks,bowlingalleys,
downtownmain-streets,
grocerystores,natural
foodstoresandour
drop-incenters.
BCP/HH
Y/N
TLP
Y/N
MGH
Y/N
SOP
Y/N
Y

7

A1.OUTREACHANDCOMMUNITYEDUCATION(continued)
5.NeedsAssessment(Continued):
§BCPstaffcommunicateregularly
withtheYouthKrew-ayouth
advisoryboardthatmeetsyear
round.TheYouthKrewincludes
currentclients,pastclients,and
youthinterestedinadvocatingon
behalfoftheirpeers.
§ConversationswithRHYclients
producesthemostusefulinformation
onneeds,astheyarelivingthe
experienceinthemoment.
Requirements:T/TARequests/Suggestion
BestPractices/GeneralComments
5.Howaretheneedsofthecommunityassessed,
includingthediversityofyouthneedingservicesand
thekindsofserviceneededandoffered?
§Diversityofyouthandserviceneedisassessedin
multipleways.Participationincommunitymeetings
providesinformationgatheredbypartner
organizations,CaliforniaHealthyKidsdataandour
localHealth&HumanServicesAgency’sChild
Welfaredataalsoprovidesimportantinsightintothe
challengesofparents.
6.Describetheprogramstrategiesforreachingyouthof
differentraces,ethnicities,socioeconomic
backgrounds,sexualorientations,levelsofEnglish
proficiency,andphysicalcapabilities?
§BCPstaffaccesstoyouthwheretheyareinthe
communityandparticularlyonschoolcampusesis
keytoreachingRHYofdifferentraces,ethnicities,
socioeconomicbackgrounds,sexualorientations,level
ofEnglishproficiencyandphysicalcapabilities.
§RelationshipswithTribalentities,PublicHealth
services,DomesticViolenceShelters,LGBTQgroups,
andSubstanceAbusePreventionorganizations,
supportsstaff’sabilitytorespondtotheneedsof
populationsthatmaynotbeaseasilyengaged.

8

7.Describetheaudiencesthatattendcommunity
awarenesspresentationsandevents.
§Policymakers;CountySupervisors,CityCouncil
Members,LawEnforcement,Educators,parents,
youth,medicalprofessionals,businessowners,RHY
stakeholders,advocates,communitymembers,BCP
staff,fosterfamilies…
8.Doestheprogramoperatea24-hourhotline?Ifyes,whoanswersthecallsandhowarethey
trained/supervised?
§The24hourhotlineiscontractedthroughTri-CitiesansweringserviceandroutedtoBCP
staff.
§Tri-Citieshotlinestaffcompletea3monthtrainingprocess.Month1:trainingsfocusedon
sexualharassment,HIPAA/Confidentiality,andCrisisFirstAid.Month2;handsonwith
onsitecomputersystem.Month3:shadowingexperiencedstaff.Supervisionisonsiteuntil
10PMdaily,allstaffaretrainedinemergencysituationprocessesshouldasituationarise
whenasupervisorisunavailable.
9.Whatoutreachinterventionstrategiesareinplacetokeepyouthsafe(toassistthemin
leavingthestreets)?
§BCPstaffreceivetrainingincrisiscounseling,suicideprevention&support,Cultural
Humility-includingengagingwithLGBTQyouth,MentalHealthFirstAid,Sexual
Exploitationpreventionandsupport,andothersfocusingonspecificpopulations,orissues
prevalentinourcommunity.

9

INDIVIDUALINTAKE,SERVICESPLANNING&YOUTHFILES
RUNAWAY&HOMELESSYOUTHPROGRAMS
1.,2.&3.TheIntakeProcess&Screening:
4th Meeting - CloseReferral
Received
Initial
Meeting
Explain
services,
develop
rapport,
begin
paperwork.
3rdMeeting
Continuerapport
development,
finish
paperwork,
beginworkon
clientplan.
Followupto
reassess.
2ndMeeting
Paperwork
received,
continued
rapport,
scaling
questions
In Crisis
Professionalor
Parentalconcern
No –Show Ongoingwork
towardclient
determined
goalsuntil
closeofcase.
Aftercare
CrisisCounseling,
possiblereferralto
additional
services.

10

A2.INDIVIDUALINTAKE,SERVICESPLANNINGANDYOUTHFILES
[P.L.110-378;Section311(a)(2)(B)(i);Section312(a);Section312(b)(3,4&6);Section322(a)(6,7&9);Section384andSection387(3);Fed
RegulationTitle45;and/oreachrespectiveFundingOpportunityAnnouncement(FOA)]
Program:
YouthActionProgram(YAP)
Director,ProgramManager,Youth
Workers
ReviewTeam:PetrinaWinston
andAnthonyProvenzano
IndividualIntake
€Reviewrelevantsectionof
approvedgrant
€ReviewRelevantSection(s)
oftheOrganization’sPolicy
&Procedures(P&P)Manual
€Reviewcopyofintakeplan
€Examineyouthfilestoensureif
andhowgranteedocuments
intakeandservicesplanningon
eachyouth
1.Describetheintakeprocess.
•Referralscomeviateachers,youth,lawenforcement,partnerorganizations,Clinicians,
parents…andmaybereceivedbytheProgramDirector(PD),ortheYouthWorkers(YW)
directly.YouthWorkerscompleteallintakes,withsupportfromthePD.
•InitialmeetingsmaybeimmediateofYouthWorkerisontheYouth’scampus,theyalsomay
bescheduledforthenexttimetheYWisoncampus,orviaphone,text,FB…ifneededbefore
thenextregularcampusvisit,oriftheYouthwouldprefertomeetelsewhere.
•Iftheyouthisincrisis,theinitialmeetingincludescrisiscounselingandmanagement-this
mayleadtoreferralsoutforadditionalservices,includingrespite,MentalHealthorSuicide
Preventionsupport,orClinicallevelservices.
•Iftheyouthisnotincrisis,theinitialmeetingincludesaconversationintendedtofamiliarize
theyouthwithBCPservicesandbegindevelopingrapport.Ifpossible,paperwork(whichmay
includeEarlyBreakAssessment,organizationallyspecificHMISintakeform,andsuicide
assessment)intakeisstartedatthattime.Iftheyouthisstillinresidenceathome,
permissionforservicesissenthometotheparent.
•Iftheyouthiswillingtomeetagain,asecondmeetingisset-thisisgenerallywhenpaperwork
iscompletedtoopenafileandwhenYW’s,beginworkonidentificationofconcerns,goal
formationandnextsteps.

11

•Subsequentmeetingsincludeattentiontoclient’simmediateneeds,aswellascontinuous
refocusonclientdeterminedgoalsandskillbuildingtosupportworktowardthosegoals.
•Aftercareincludesregularcheck-inswithyou,nolessfrequentlythan30,60and90days.
Aftercareoftenincludesongoingsupportwithparent/caregivermediation,substance
abuse/recovery,relationshipsupport,life-skills,volunteer,school,oremploymentsupport.
AdditionalNotes:
4.Directaccess(Continued):
§Hosthomeservicesare
generallyaccessibleduring
regularbusinesshours7days
perweek,withBCPstaff
availabletosupportclient
access.However,accessto
RedwoodChildren’sCrisis
Centersinlandandinthecoast
areavailable24/7foryouthup
totheir21stbirthday.
*Examplesmayinclude:
-Awaitinglist,
-Referralstootherorganizations
-Othermethods
2.Doestheorganization
conductanindividual
intakewitheachyouth
seekingservices?Ifyes,
whoconductstheintake
(paperwork,etc.)?
§YouthWorkerand/oron-
callstaff
BCP/HH
Y/N
Y
TLP
Y/N
MGH
Y/N
SOP
Y/N
A2.INDIVIDUALINTAKE,SERVICESPLANNINGANDCASEFILES(continued)
3.Whatscreening/assessmenttoolisused?
§In-housescreeningassessmenttool.
§Agencymightwanttosource
evidence-basedassessment
toolsviacontactingRHYTTAC.
4.Istheredirectaccessto
projectservicesona24-
hourbasis?Describe:
§AccesstoCrisisCounseling
isavailable24hoursper
day,7daysperweek.
BCP/HH
Y/N
TLP
Y/N
MGH
Y/N
SOP
Y/N
Y

12

5.*Describeorganization’spolicywhentheprogramreaches
capacity.
§TheBCPisguaranteed4bedsavailabletoRHYclientsat
anytime,throughacontractwithourHostHomelicensing
agencyRedwoodCommunityServices(RCS).Shouldthe21
daysbudgetedinourcontractbemetandfurtherservices
needed,MCYPwouldcontractforadditionalspacewith
RCSoranotherlocalagency,usingCountyRealignment
fundstoensureyouthwereserved.
AdditionalNotes:
A2.INDIVIDUALINTAKE,SERVICESPLANNINGANDYOUTHFILES(continued)
6.Doestheprojectidentify
theemergencyservice
needsofeachyouth?
Describe:
§IndividualRHYneedis
identifiedduringthe
ReferralandIntake
process.
BCP/HH
Y/N
TLP
Y/N
MGH
Y/N
SOP
Y/N
Y
7.Whattypesofemergencyassistancedoestheorganization
provideimmediately,directlyand/orindirectly?
§Immediateemergencyassistancemayinclude:crisis
counseling,suicidesupport,referraltoCrisisServices,
Respiteservices,MentalHealthreferrals,foodandclothing.

13

8.Describetheprocessfornotifyingparentsorguardiansthat
theyouthisinthecareoftheprogram.Whatisthe
notificationtimeframe?
§InthecaseofCrisisCounseling,informationandpermission
formsaresenthometotheparents/guardiansattheinitial
meeting.
§ForRespiteservices,contactwithparents/guardiansis
attemptedimmediatelybyphone.Safehousingisthen
pursuedregardlessofwhetherornotparents/havebeen
reached.BCPstaffthenmakeseveryreasonableeffortto
locatedparents/guardianssothatmediationorother
servicesmaybegin.
AdditionalNotes:
A2.INDIVIDUALYOUTHFILES,INTAKEANDSERVICESPLANNING(continued)
9.Aretheservicesand
requirementsforadmission
fullyexplainedtoyouth
and/orfamilies?Describe:
§Youtharemetwherethey
areincrisisand/oratany
timeanddependingtheupon
theneedsoftheyouth,staff
provideyouthwithan
overviewofservicesand
expectationsofyouthand
whatistobeexpectedbythe
agency.
BCP/HH
Y/N
TLP
Y/N
MGH
Y/N
SOP
Y/N
Y

14

10.Doesthegranteesecurea
voluntarycommitmentfrom
youthtoparticipatein
services?Describe:
§Youtharewellawarethat
servicesarefreeand
voluntary
Y
Servicesplanning
11.Howarecaseloadsmanagedbystaff?
§Caseloadsaredeterminedbyregion,schoolcampus,and
personality/expertise.BCPstaffhave‘home’school
campuseswheretheyarefamiliarfacestostaffand
students.
§MendocinoCountyisgeographicallylargeandnot
convenientlyaccessible,soYouthWorker’sserveclientsin
their‘home’region.
§Withinregions,crisissituationsaremanagedinthe
momentbytheimmediatelyavailableYouthWorker.
Usually,thatworkermaintainstheyouthasaclientforthe
durationofservices,occasionally,awarmhand-offwillbe
providedtoaYouthWorkeravailableattheRHYschool
site,orwhohasaparticularareaofexpertisethat
specificallysuitsthatclient.Thesedecisionsaremadeby
YWandtheProgramorClinicalDirector(withinputfrom
youthandfamilyasappropriate)workingtogether.

15

AdditionalNotes:Requirements:T/TARequests/Suggestions
12.Aretheyouth,and
parent(s)/guardian,when
appropriate,involvedin
theservicesplanning
process?Describe:
§Whencreatingaservice
plan,YW’susetheSigns
ofSafetyframework.This
approachtoworkwith
Youthandfamilies
emphasizesexplorationof
client’svaluesandgoals
aswellastheirabilityto
worktowardtheirown
success(example
activity).
BCP/HH
Y/N
TLP
Y/N
MGH
Y/N
SOP
Y/N
Y
13.Arethereshortandlong-
termgoals?Describe:
§Dependingontheneeds
oftheclient,YW’s
supportthemin
developingbothshortand
long-termgoals,with
emphasisonbuildingthe
skillsforongoingcritical
thinking,goal
development,and
problemsolving(example
Y

16

RegardingCommunityReferralstoservicesforindividualyouthand/orfamilies:
14.Whatreferralsaremadetocommunityservices?
§Medicalneeds.
§Clinicallevelinterventions(MCYP&Partners).
§RHYwithchildren(FIRST5,FamilyResourceCenters).
§Employment,educationalandotherworkforcepreparedness
(ArborYouthResourceCenter)
§Foodservices(Plowshares,RegionalCommunityCenters
/FoodBanks).
§WIC,CalFreshetc.(DepartmentofSocialServices).
15.Howarereferralsdocumented?
§Referralsaredocumentedinclientfilecasenotes.

17

AdditionalNotes:Requirements:T/TARequests/Suggestions
16.Howdoesstafffollowupaftermakingreferrals?
§Typically,theYouthWorkeristhemain,consistentprovider
fortheRHYcontinuingtomeetregularly,evenafterreferral
toadditionalservices.
17.Describehowyouth/familiesengageincommunityservices.
§Youth&familiesengageincommunityservicesthrough
supportgroups,mediation,familyandindividualtherapy,
publiceventsandactivities,andspecializedactivitieswith
YW’swhichmayinclude;‘fieldtrips’toschoolormentoring
opportunitylocations,volunteeractivities,orjustforfun
andexposure.
IndividualCaseFiles
18.Areindividualyouth
filesused?Describe:
§Filesarekeptfor
individualyouth.
BCP/H
HY/N
TLP
Y/N
MGH
Y/N
SOP
Y/N
Y
19.Howarefilesopened,maintained,andupdated?
§FilesareopenedforindividualRHYoncetherehasbeenan
initialmeeting,servicesandrequirementshavebeen
explained,andnecessarydocumentationcompleted.
§FilesaremaintainedandupdatedregularlyastheRHY
continuestoparticipateinservices.Casenotesareadded
eachtimetheYWmeetswiththeRHY,orifthereare
conversationsoutsideof1:1meetings,orifreferralsoccur.

18

20.Howarefilessecuredandhowisconfidentiality
maintained?
§AllopenclientfilesaresecuredinYAPofficesinlocking
cabinets.AllBCPstaffreceiveconfidentialitytrainingand
signaconfidentialityagreement.Asconfidentialityisa
cornerstoneofthegrantees'relationshipswithRHY.Itwas
clearthiscommitmentistakenveryseriously.
21.Describethepoliciesandproceduresforclosingindividual
youthafile,includingassuringthatthefiledocumentation
hasbeencompleted.Whereareclosedfilesstoredtoensure
thatconfidentialityismaintained?
§Youthfilesareclosedwhen;
1.theyouthhasnotbeenreachablefor30days,
2.thereasonforreferralhasbeensatisfactorilyaddressed,
or,
3.thenumberofrequiredmeetingshasbeenmet.
§Whenafileisclosed,alldocumentationisreviewedbythe
YWandtheProgramManager.
§Filesaremaintainedinalockingcabinetwithopenfiles
untiltheendoftheschoolyear,incaseAftercareservices
areneeded,orthefileisre-openedduetoanotherreferral.
§Whenyouthageoutofservices,moveaway,orhavehad
closedfileforanentireschoolyear,theirfilesaremoved
intooffsitestorage.

19

A3.SAFEANDAPPROPRIATELIVINGCONDITIONS:
TEMPORARYSHELTERANDHOSTHOMES(BASICCENTERS);TRANSITIONALLIVINGARRANGEMENTS
(TRANSITIONALLIVINGANDMATERNITYGROUPHOMES);EMERGENCYSHELTERS(SOP)
[P.L.110-378;Section311(2)(B);Section312(b)(2);Section312(c&d)Section321(a)(1,2&3);Section351;and/oreachrespective
FundingOpportunityAnnouncement(FOA)]
Program:
Director,ProgramManager,Youth
Workers
GuidanceforAssessing
Compliance
1.Whatarethenames,locationsandnumberoffacilitiesusedto
providetemporaryshelterandfood(includinghosthomes,
TLPs/MGHsandemergencyshelters)?Describeeachfacility.
§Facilities:MCYPcontractswithRedwoodCommunityServices,
Inc.(RCS),anon-profitagencyservingLake,Mendocinoand
SonomaCounties.
§FourbedsareguaranteedavailabletoBCPRHYatanytime.
§SingleParentHomeswillhave1-4childrendependingonages,
TwoParentHomes-willhave2-5childrendependingonage.
§RCS'sHostParentsreceive20hoursofinitialtraining(the
StateofCA.requires12hours)and20hourseachyearof
continuingtraining.RCShashomesinFortBragg,Willitsand
Ukiah.
§RCShasMaster'sDegreeCaseManagerswhodotwoinhome
visitsandoneoutofhomevisitamonth.
approvedgrant
€ReviewRelevant
Section(s)ofthe
Organization’sPolicy&
€EnsureservicesforBCPare
onlyupto21daysforyouth
underage18
€Ensurethereareaminimum
offourbedsavailableinBCP
andHostHomesandthatthe
numberofbedsalignswith
thenumberofbedsstatedin
theirapplication

20

2.Ifalternativeserviceprovidersareusedtoprovideshelter
services24/7,nametheprovidersanddescribehowthegrantee
monitorsthecontract?
§MCYPhasacontractwithRCSforhosthomebeds.
€Ensurethereisamaximum
capacityofnotmorethan20
youth[seeRHYAct,Section
312(b)(2)(A)]

21

A3.SAFEANDAPPROPRIATELIVINGCONDITIONS(continued)€EnsureTLPservicesareup
to21monthsforhomeless
youthages16-21
€Contactalternativeservice
providers,asnecessary.
€Tourfacilitiesusedtoprovide
temporaryshelterandfood.
€ReviewStateandlocal
licenses,fireinspection
certificates,andsafety
inspectiondocumentsand
majorequipment.
€ReviewContracts/
AlternativeService
Providercontracts
1.Ifapplicable,whatistheprocedureforlicensingorcertifying
hosthome(s)(meetingfederal,stateandlocalrequirements)?
§TheMendocinoCountyFosterFamilyAgencydepartmentof
RCSisoverseenbyCommunityCareLicensinginRohnert
Park.
§RCSisaccreditedbyCaliforniaAllianceofChildrenand
FamiliesaswellasaNationallyAccreditedthroughCouncilon
Accreditation.
2.HowmanybedsarededicatedtotheRHYgrant?
§4bedsarededicatedtotheRHYgrant.
3.Howmanybedsarededicatedtootherfundingsources?
§N/A.MCYPcontractsfor4beds.
4.Whatisthestaff/youthratiointheshelter/hosthome?
§MCYPcontractsforhosthomeslicensedbytheStateof
California.

22

5.Describethestaffingpatternused(e.g.,directorindirecton-site
supervision).
§Directandin-directon-sitesupervisionisprovidedtoYouth
Workers.TheProgramManagerand/orExecutiveDirector
areavailable24hoursperdaytoaddressissueswithyouth.
§Licensedtherapistsprovideweeklyconsultationtoyouth
workersandstaffregardingeachyouthincare.
A3.SAFEANDAPPROPRIATELIVINGCONDITIONS(continued)AdditionalNotes:
6.Arestaffwhocontract
shelterspaceableto
maintain24-hourperday
accesstoshelterservices?
Describe:
§Staffareavailable24
hoursperday.
§Thereisanightlyon-
scheduleforstaffto
ensureaccessto
shelterservices24
hoursperday.
BCP/HH
Y/N
TLP
Y/N
MGH
Y/N
SOP
Y/N
Y

23

9.Describetheplanforprovidingnutritioussnacks/mealsfor
youthsheltered,includingthenumberofmealsandsnacks,
foodsources,foodpreparationandsafetyanddietary
guidelines.
§Youthhasaccesstonutritioussnacksandmealsaccording
toStateofCalifornialicensingregulationforfoster/host
homeswhenincare.
§Thereisfoodandhealthysnacksavailableatallthedropin
centers.
§Thegranteealsoworkswithcommunityagenciestoensure
familiesandkinshipplacementshavehealthyfoodoptions.
AdditionalNotes:
A3.SAFEANDAPPROPRIATELIVINGCONDITIONS(continued)
10.Describehowyouthareengagedinfoodselection,meal
planningandmealpreparation.
§ThegranteehasaYouthActioncouncilthatconsistently
receivesinputfromyouthofonservices,activities,andfood.
§Theyouthincarearealsoinvolvedinfoodselectionand
preparation.

24

11.Describehowyouthareengagedinhouseholdchoresinthe
shelter.
§Inhosthomes,familiesworkwithyouthonengagingin
householdactivities.
AdditionalNotes:
12.Describeshelteraccommodations.Includetheplanfor
accommodatingyouthbysex,gender(e.g.,transgendered
youth),youthwithphysicaldisabilities,etc.
§MCYPandRCSworktogethertoidentifythemostappropriate
hosthomedeterminedbytheneedsoftheyouthandstrengths
ofthehostfamilies.
§YouthWorkersalsoworkwithfamiliesandkinshipplacements
tousingastrength-basedapproachtoappropriatelyplaceyouth
insafeandsupportinghomeenvironments
13.Whatchildcareaccommodationsareprovidedforsheltered
youth’schildren(e.g.,forMGHresidents)?
§Childcareaccommodationsaremadeonasneededbasis.

25

14.Describetheplanformeetingspecialneedsofthephysically
challenged.
§Thegranteemeetsallyouthweretheyare.So,ifspecial
servicesarerequiredtheYouthWorkersandmanagementteam
workverywelltoidentifycommunityresourcestosupportthese
specialneeds.
§Thegranteealsorecognizesitlimitationsandmakes
appropriatereferralsasneeded.
AdditionalNotes:
Askhowyouthprovideinputinto
thegrantee’sprograms.
Askabouttheleadership
opportunitiestheyhave.
15.Describetheeducationalservicesprovidedtoyouthwhilein
RHYprograms.
§RHYservicesareprovidedonthecampusthroughlong-
standingpartnershipswithareaschooldistrictsacrossthe
county.Note:MCYPisasubsidiary/partnerofMendocino
CountyOfficeofEducation
§YouthWorkersalsocoordinatewiththeMcKinneyVinto
Coordinatorandschoolliaison.
16.Howdoestheorganizationprovidenonresidentialservices?
§Non-residentialservicesareprovideinthecommunity,at
home,atschool(i.e.,whereverservicesarerequiredto
supporttheneedsoftheyouthandfamilies.)

26

BestPracticesGeneralComments
InterviewQuestionsforyouth:
15-20minutes.Pleasecraftquestionsappropriateforspeakingwithyouthastheaudience.Individualize
questionsbasedonage,intellectualability,lengthofprogramparticipation,recreation,food,andother
appropriatequestions.Tellstaffimmediatelyifthereisamajorconcern.
17.Gatherinformationabouttheyouth’sexperienceswithregardstoenteringtheshelter,BCP,TLPor
MGH,andSOP,asapplicable,andreceivingservices.(Includeservicesreceivedfromoutsideservice
providers,asappropriate.)
Keyinformationtogather:
a.HowdidyoufindoutaboutthisRHYprogram?
§Friend
§Schoolcounselor
b.Areyouoffersnackandfoodwhenyouengageinservices?Yes.
Whatisthefoodlikehere?Good,nicehealthyselection.
c.Tellusaboutgettingalongwiththestaff.
§Staffaregreat!Veryniceandeasytotalkto.
d.Howoftendoyoutalkwithstaff?
§WhenIneedtotalkwiththem.Theyalsocheck-in
periodicallytoseehowIam.
e.Ifyouneededtotalktosomeoneaboutsomething,whowould
youtalkto?
§YouthWorkers,ProgramManager,etc.Everyoneis
theretohelpwhenIneedit.

27

f.Whatactivitiesdoyouandtheotheryouthdowithstaff?
§Artsandcrafts
§Communityevents
§TripstoSanFrancisco
§Hikingandbiking
§Games
§Movies
§Etc.

28

Requirements:T/TARequests/SuggestionsBest
Practices/GeneralComments
g.Howisthisprogramhelpingyou?
§Helpingmefocusongraduatingfromhighschool
§Helpingmegetalongbetterwithmyparents
§Helpmedevelopnewwaysofinteractingwithothers
§Helpmefindaplacewhereitsafetolive
h.Ifyoucouldchangeonethingabouttheprogram,whatwouldit
beandwhy?
§Nothing,theprogramisgreat.
§Theprogramiswellknownatschool.
i.Doyoufeelsafehere?
§Theymakemefeel
comfortableand
accepted.
BCP/HH
Y/N
TLP
Y/N
MGH
Y/N
SOP
Y/N
Y
j.What’syourfavoritethingabouttheprogram?Whatdidyou
likebest?Whatdidyoulikeleast?
§Thestaffaregreat.
§Funactivities
§Someoneisalwaystheretooffersupportandguidance

29

Requirements:T/TARequests/SuggestionsBest
Practices/GeneralComments
k.Whatisyourplanforafteryouleavetheshelter?
§Livingwithmyparentsandfinishinghighschool.
§LivingwithmyfamilyuntilIgotocollege,
l.Whatisyourpartinplanningservicesoractivities?
§Iaminvolvedinsettingmyimmediateandfuturegoalsand
objectives.
§IalsodecidewhatactivitiesIneedtohelpmeachievemy
goals.
m.Whatareyourexpectationsintheprogram?
§CommunicatewiththeYouthWorker
§Worktowardsmygoals

30

A4.INDIVIDUAL,FAMILY,GROUPANDPEERCOUNSELING
[P.L.110-378;Sections312(b)(2)and312(b)(5);Section322(a)(1);and/oreachrespectiveFundingOpportunityAnnouncement(FOA)]
Program:
Director,ProgramManager,YWs
AnthonyProvenzano
Requirements:T/TARequests/Suggestion
1.Describetheplanforprovidingresidentialand
nonresidentialcounselingservicestoRHYandtheir
family,suchasfrequencyofservicesandformats
(individual,family,group,andpeer).
§RHYyouthreceivecrisiscounseling,ongoingsupportand
AftercareservicesthroughregionalDrop-inCenters,on
schoolcampuses,and/orinthecommunity.
§Servicesoccurmorefrequentlyinthebeginning,
sometimesdaily,andprogresstoweeklyastheyouthor
situation,becomesstabilized.
approvedgrant
€Ifapplicable,contactalternative
serviceproviderswhoprovide
counseling.
€ReviewYouthfiles(Including
openandclosedyouthfiles).
€ForyouthinSOPs,review
counselingrecordsofyouthwho
voluntarilyacceptcounseling
services.
2.Describehowcounselingisintegratedintotheyouth’s
serviceplan.
§RegularconversationswithYW’sareapartofallcase
plans,regardlessofadditionalTherapeuticlevel
counseling.
§Aformofpermissiontoshareinformationbetween
TherapistandYouthWorkerisobtainedifnecessaryto
supporttheYouth.
§Often,theYWsupportstheYouthincreationoftheir
ownplantomovetowardpersonallyidentifiedgoals.
Thisisaccomplishedthroughskillbuildingusingthe
SignsofSafetyApproach.

31

3.Describehowcounselorsaccommodatecultural
differencesintheircounselingsessions.
§BCPstaffmaintainanattitudeofopencuriosity,and
lackofjudgmentwithallclients.
§YAPemphasizesCulturalHumility,recognizingthat
individualculturaldifferencesrunfarbeyond,sexual
orientation,religiousortraditionalbeliefs,orthecolorof
one’sskin.
§Itisthegoalofthegranteetoberespectfulandofservice
toall.
4.Ifapplicable,describetheplanforusingpeercounselors
toprovidecounselingsessions.
§PeerCounselorsarebecomingmorefrequentpoolsof
supportforRHY.Thegranteeiscurrentlyworkingwith
LeadershipandPeerCounselingclassesthroughoutthe
County,introducingthemtothefundamentalsofthe
SignsofSafetymodelsothattheymayassistinthe
supportoftheirpeersintheRHYpopulationwhocan
benefitfromgoalformation,criticalthinkingand
problemsolvingskills.

32

A5.SKILLBUILDING
[P.L.110-378;Section322(a)(1);Section322(c);and/oreachrespectiveFundingOpportunityAnnouncement(FOA)]
Program:
YouthWorkers
AnthonyProvenzano
1.Describetheplanforprovidingskill-buildingeducation,
includinghowskillsareassessed,theevidence-based
curriculaused,thelengthandfrequencyofsessions.
§Thegranteeusesanevidence-basedmodeltoestablish
skillbuildingactivitiesrelatedtoeachyouth’streatment
plan.
§TheSignofSafetyapproach.TheSignsofSafetyuses
thefollowingformattoengageyouthinidentifyingwhat
skillstheywouldliketobeworkingon.
1)TheFutureHouseofthenext2-3years-includedare
thefuturedreamsandideasofwhatthepersonwould
liketoseeintheirlivesinthenextsetperiodoftime.
2)TheWalls&theFloorofthehousecanincludethe
valuesandstandardsofthepersonthathe/shefeel
areimportantinkeepingthevisionoftheirfuture
housetogether
3)TheWalkwaytothehouseisthesamestandarduse
asinregularfuturehouseexerciseandisascalefrom
0-10basedonwherethepersonfeelsthattheyare
withregardstogettingtohis/herfuturehouse
4)TheCloudsofConcernisthe“Concernscolumn”in
the3columnsexercise.
5)TheSunshineofGoodThingsisthe“What’sworking
wellcolumn”inthe3columnsexercise
approvedgrant.NOTE:BCP
granteesarenotrequiredby
statuetoprovideskill-building
services,althoughmanydounder
theirapprovedgrant.Thisis
consistentwiththePYDwhichis
aFOArequirement.
€Ifapplicable,contactalternative
serviceproviderswhoprovide
counseling.

33

6)TheAirplaneofHealthyEscapes/Vacationisaplace
tonotethehealthycopingskillsthatthepersonis
usingtohelpthemstayfocusedandworktowards
his/herfuturehousegoals.
7)TheToolShedhastwosections.Thefirstsideisthe
peoplewhoareintheperson’spersonalnetwork,
anyonewhocanbeanassettothepersonespecially
withregardstothefuturehousegoals.Thesecond
sectionistheperson’sinternalstrengths,especially
withregardstofuturehousegoals(i.e.resiliency,
determination,creative).
8)GardenofWhatisGrowingisaplacetoacknowledge
whathabitsandchangesarealreadytakingplacein
thepersonthatarehelpfulinattainingfuturegoals
(i.e.becomingmoreorganized/timemanagement,
angermanagementclasses,goingtoschool).
9)TheTrashCancanhavealistofthingsthathave
beenapartofthepersonspastthathashadalarge
impactonhim/herbutisnolongerpartofthe
immediatestory(i.e.victimmentality,druguse,
unhealthyrelationships).
10)TheGarageofNextStepsisthelistofpragmaticnext
stepstohelpmovethepersontowardshis/herfuture
housegoals.Onecouldwriteinorderofprioritythe
nextstepsinthegarage.Oronecouldgeneratealist
andhaveaseparatestickynotewithacaronitthat
wouldhavethenexttopstepstotakeandthesticky
notecarcouldbereplacedeverytimethepersonhas
meetthegoalsoutlinedonthestickynote.
11)HillsoftheFutureisaplacetowritedownlonger
termgoalsthatmightormightnotberelatedtothe
futurehousegoals.

34

2.Describethestrategiesusedinskillbuildingsessionsto
accommodateculturaldifferences.
§BCPstaffapproachallclientserviceswithauthentic
curiosityandadesiretosupporteachindividualin
movingtowardtheirpersonallifegoals,withemphasis
§Onsafetyandwellbeing.Staff’sfoundationinPositive
YouthDevelopment,MotivationalInterviewing,
AppreciativeInquiry,HarmReductionandSignsof
Safety,supportsveryhumaninteractions.
§Eachoftheseapproachesarederivedfromnon-
judgmentalphilosophiesthatinspireengagementwith
youthofvariousbackgrounds.
§Morespecifically,theSignsofSafetyapproachstaffuse
primarilyforskillbuildingiscurrentlysuccessfully
implementedwiththeAboriginalpeopleofWestern
Australia,FirstNationyouthinamajorityofthe
CanadianProvinces,andNativeAmericanTribalPeople
intheUS,includingrepresentationatIndianChild
WelfareAct(ICWA)Conferences.

35

A5.SKILLBUILDING(continued)
€ReviewYouthfiles(Including
openandclosedyouthfiles).
€ForyouthinSOPs,reviewskill
buildingtrainingforyouthwho
voluntarilyacceptskillbuilding
services.
€Observeaskill-buildingactivity
Requirements:TLP
Y/N
T/TARequests/Suggestions
3.ForTLPs,arethefollowingrequiredbasicskill-
buildingservicesprovidedtoyouth?
N/A
a.managingmoney/budgeting
b.consumereducation
c.useofcredit
d.parentingskills(asneeded)
e.interpersonalskillbuilding
f.educationaladvancement
g.jobattainmentskills
h.physicalhealthcare
i.mentalhealthcare
4.ForMGHs,aretherequiredparentingskillsbelow
provided,inadditiontothebasiclifeskillslisted
above?
MGH
Y/N
N/A
a.childdevelopment
b.maternalandchildhealthandnutrition
c.basichygiene
d.othereconomicindependence

36

A6.RECREATION/LEISUREACTIVITIES
[P.L.110-378;and/oreachrespectiveFundingOpportunityAnnouncement(FOA)]
Program:
YouthActionProgram
(YAP)
YouthWorkers
AnthonyProvenzano
Requirements:BCP/HH
Y/N
TLP
Y/N
MGH
Y/N
SOP
Y/N
1.Doesthegrantee
providerecreation/
leisureactivitiesthat
areresponsivetothe
needsofthe
participants?Describe:
Y€Reviewrelevantsectionof
approvedgrant
oftheOrganization’sPolicy
€Reviewcopyofrecreation
plan/calendarofrecreational
events
€Askgranteestaff/youthto
describetherecreational/leisure
activities.
€Observerecreationalactivity
2.Isthereawrittenplan
orascheduleof
recreation/leisure
activities?Describe:
Y

37

A6.RECREATION/LEISUREACTIVITIES(continued)AdditionalNotes:
Someactivitiesprovided:
•Gardening
•Afterschoolsports
•Hiking
•Eventcoordination
•Cooking
•Music
•Art
•Dance
Requirements:BCP/HH
Y/N
TLP
Y/N
MGH
Y/N
SOP
Y/N
BestPractices–General
Comments
3.Areyouthrequiredto
participatein
recreation/leisure?
Describe:
§Recreationandleisure
activitiesarevoluntary.
Y
4.Doyouthassistinplanning
ororganizingactivities?
Describe:
§Youthareencouragedto
participatetowhatever
leveltheyarecomfortable,
andsupportedinpushing
themselvestotrynew
activitiesastheybecome
moreconfident.
Y
5.Aretheactivities
supervisedtoensure
safety?Describe:
§Allactivitiesaresupervised
bytrainedstaff.
Y

38

A7.FOLLOWUP/AFTERCARESERVICES
[P.L.110-378;Section312(b)(3&5);Section322(a)(6);and/oreachrespectiveFundingOpportunityAnnouncement(FOA)]
Program:
YouthActionProgram
(YAP)
Date:March3-4thGranteeStaff:ExecutiveDirector,
ProgramManager,YouthWorkers
Compliance
1.Describedischargeplanning,includingsafeandstable
livingarrangements*.N/A
approvedgrant
oftheOrganization’s
Policy&Procedures(P&P)
Manual
€Examineopenandclosed
youthfiles
€Contactserviceproviders,as
necessary
*NOTE:Safeandstableliving
arrangementsmayinclude,but
arenotlimitedto:returningto
livewithparents,legalguardian,
otherrelativeand/oranother
residentialfacility.
2.Whataftercareservicesareprovided,eitherdirectlyor
indirectly,toyouthandtheirfamilies?
§RHYarewelcometocontinuemeetingwithYW’seven
aftertheoriginalmotivationforreferralhasbeen
addressed.Crisiscounseling,supportservicessuchas
mediation,withfriendsorfamily,attendingAAorNA
meetings,andfurtherworkonskillbuildingareall
availableinAftercare.
3.Howdoesstafffollow-upwithreferralresourcestoensure
youthandfamiliesarereceivingneededservices?
§StaffarefrequentlystillservingRHYwhileotherreferred
servicesareinplace.BCPstaffwhoarenolongermeeting
regularlywithayouthwhohasbeenreferredelsewhere,
willattempttocontacttheyouthdirectlynolessthan30,
60and90daysfollowingthefinalmeeting.

39

4.Howlongareaftercareservicesprovided?
§Dependingontheyouth,Aftercareservicesmaycontinue
fromaminimumof90days,toamaximumof1year.
§Thegranteeusesotherpreventionfundingsourcesbeyond
the90days.

40

A8.CASEOUTCOME
[P.L.110-378;Section312(b)(3&5);Section322(a)(6);and/oreachrespectiveFundingOpportunityAnnouncement(FOA)]
Program:
YouthActionProgram
(YAP)
YouthWorkers
AnthonyProvenzano
RequirementsT/TARequests/Suggestions
1.Describehowstaffprovidefollow-upcontactswithyouth
andtheirfamilies,includingthefrequency,durationand
contentoffollow-upcontacts.
§BCPstaffcontactsyouthanywaypossible,socialmedia,
phone,text,onschoolcampuses…Generallytheyouth
letstheYWknowhowbesttoreachthem.Follow-up
beyondthe30,60and90daysofAftercareisuncommon,
unlessanewreferralismade.
approvedgrant
€Examineaftercaresurveyforms
usedtocollectinformationabout
dischargedyouth
€Ensurethegranteehasverified
safearrivalofyouth’sdestination
withintheallottedtimeper
grantee’sP&P
€ForStreetOutreachprograms,
reviewdocumentationoffollow-
upsupportservicesprovidedfor
streetyouthwhovoluntarily
requestoracceptfollow-up
services.
2.Whatarethereasonsyouthdischargeunsuccessfully?
§BCPstaffconsideracaseunsuccessfullyclosedifthe
youthisstillonthestreetandnolongerwillingtoreceive
services.
3.Whatalternativelivingarrangementsaremadeforyouth
whodonotreturnhome?
§YouthwhoareunwillingtoreturnhomefromHost
Homes,maybeplacedwithrelatives,orifthesituationis
appropriate,referredtooneofthelonger-termhomes
availablethroughlocalFosterLicensingAgencies.

41

4.DescribeP&Pforarrangingalternativeliving
arrangementsforyouthwhenparentsand/orlegal
guardiansresideinanotherState.
§WithRHYwhoseparentsliveoutofstate,everyeffortis
madetoconnectwiththeparents/guardianstohaveopen
communicationabouttheyouth’ssafetyandwellbeing.
Allalternativesforsafehousingareexplored,andstaff
workscloselywithotherprofessionals(school,other
RHYserviceproviders…)tocreateanappropriate
solution.

42

A9.STREETOUTREACHPROGRAM(APPLIESTOSOPGRANTSONLY)
[P.L.110-378;Section312(c);Section387(5);and/oreachrespectiveFundingOpportunityAnnouncement(FOA)]
Program:N/ADate:GranteeStaff:ReviewTeam:
Comments
1.DescribetheplanforprovidingRHY/StreetYouth
outreachservices.
approvedgrant
€ReviewOrganization’sPolicy&
€Accompanystafftostreetsitesor
invanstoobservehowsupplies
aredistributedandservices
provided
€Contactexternalservice
providersandcommunity
organizationstowhattheyouth
arereferredforappropriate
services
2.Whathoursdostaffconductstreet-basedoutreach(times
oftheday/nightanddaysoftheweek)?
3.Whatstrategiesdoesstaffhaveforprovidingsurvivalaid
andcrisisinterventionservices?
4.Describetheplanforkeepingyouthparticipantssafe.
5.Describehow24houraccesstoshelterisguaranteedand
howreferralsaremadefromoutreachtoshelter.

43

A9.STREETOUTREACHPROGRAM(continued)AdditionalNotes:
6.Describetheplanforkeepingstreetoutreachstaffsafe.
7.WhatsurvivalitemsareprovidedtoRHY/StreetYouth
throughoutreachactivities,includingthedrop-incenter,
ifapplicable?
8.DescribetheproceduresforreferringRHY/StreetYouth
tocommunityresourcesandserviceproviders.Listthe
resources.
9.Describehowstreetoutreachandservicesare
documented.

44

A10.DROP-INCENTERS
[EachrespectiveFundingOpportunityAnnouncement(FOA)]
Program:Date:GranteeStaff:ReviewTeam:
Comments
Ifapplicable,inadditiontotheabovequestionsforSOPs,
addressthefollowingforDrop-InCenters:
approvedgrant
€ReviewOrganization’sPolicy
€Tourthe drop-incenterfacility.
1.Describetheactivitiesandservicesprovidedto
RHY/streetyouththroughthedrop-incenter.
•Crisissupport
•Supervisedcomputerandinternetaccess
•EmpowermentGroups
•PeerSupportGroups
•RecreationalActivities(hiking,art,boardgames,
music,gardening,physicalactivities-dance/capoeira)
•Sexeducation
•Professionaldevelopmentsupport-clothing,interview
practice,resumesupport…
•Food,hygienepackages,feminineproducts
•Information&Referral

45

2.Whatarethehoursofoperation(timesoftheday/nightanddaysoftheweek)fordrop-incenter
activitiesandservices?Describethedrop-incenterfacility.

46

3.WhatisthecurrentratioofOutreachstafftoyouthat
drop-incenters(e.g.localorstaterequirements,best
practice)?Howdoyouensurestaffandyouthsafety?
§Thereisatleastonestaffavailableduringhoursof
operation.
A10.DROP-INCENTERS(continued)
AdditionalNotes:
Comments
4.DoestheBCPfunctionasbothashelterandDrop-In
Center?No.Thegranteeusedthehosthomemodel.
Ifyes,andyouthareshelteredovernight,istheshelter
licensed?Whatservicesandsuppliesareprovidedto
RHY/StreetYouthduringovernighthours?
5.Whatservicesandsuppliesareprovidedtoyouthatthe
drop-incenter?
§Alldropincentershavefood,hygienepacks,emergency
clothingandcrisissupporttrainedstaff.
§Allhavecomputerandphoneaccess,informationand
referral,variousgroupsofferedforrecreation,education,
andsupport.
§Allcentersvaryinthewayyouthusethem,thisseemsto
be‘regionalculture’.WillitsandUkiaharelargelyused
fortheClothingClosetsandcrisissupport,orindividual
ongoingsupport.FortBraggandPointArenaaremore
dailyrecreationfocused-likelybecausetherearefewer
recreationalopportunitiesinthosecommunities.

47

B1.COORDINATIONANDSERVICELINKAGES
[P.L.110-378;Section312(b)(4);312(c)(i);Section322(a)(7&9);and/oreachrespectiveFundingOpportunityAnnouncement(FOA)]
Program:Youth
ActionProgram(YAP)
Date:March3-4thGranteeStaff:ExecutiveDir,Program
Manager,BoardandCommunityMember
ReviewTeam:
PetrinaWinstonand
AnthonyProvenzano
Guidancefor
Assessing
Compliance
1.Whatformallinkages*dostaffmaintainwithotherorganizationstoprovideservicestoyouthandtheir
families?
§Along-standinggranteeofRHYservicesintheircommunity.ThegranteeistheprimaryproviderofRHY
services.MCYPhasinformationandformalrelationshipswithamultitudeofgovernmentandcommunity
basedprovidersacrossservicesystem.Listedbelowaredescriptionsoftherelationships:
MCYPCoordinatedServiceLinks
LinkageAgencyandFormofLinkageDescription
SocialService
FORMAL:MendocinoCountyHealthandHuman
ServicesSocialServicesBranch(PublicHealth/Alcohol
&Drugs,PreventionServices,SocialServices,Mental
Health)
Childabusereporting,funding,referrals
forservices.
Realignmentfunding(BCPmatch).
Law
Enforcement/
Corrections
FORMAL:MendocinoCountyJuvenileProbation,
ConsolidatedCourts,DistrictAttorney,Sheriff’s
Department,CityofUkiah,Willits,FortBraggPolice
Referrals,funding.
Educational
FORMAL:MendocinoCountyOfficeofEducation,
schooldistrictsofWillits,Ukiah,FortBragg,
Mendocino,Pt.ArenaINFORMAL:Laytonville,
Manchester,PotterValley,AndersonValley,Round
Valley
Boardmembership,fiscalandemployee
benefitsupportservices,funding,peer
counselingprograms,McKinneyVento
liaisonsupport.
€*NOTE:Formal
linkagesinclude,
butarenot
limitedto:
alternativeliving
arrangements,
education,health
care,juvenile
justice,law
enforcement,the
National
RunawaySafe
line,local
hotlines,
vocational
training,mental
healthcare,and
welfare.
€Reviewrelevant
sectionof

48

Housing
FORMAL:RedwoodChildren’sServices,FordStreet
Project,MendocinoCountyHealthHumanServices
SocialServicesBranchHomelessServices
Referrals,outreach,advocacyfor
homelessyouth,subcontractsfor
services,funding
RCS.
Vocational
INFORMAL:MendocinoCountyWorkInvestment
Act,YouthCouncil,MendocinoCountyPrivate
IndustryCouncil
Membershiponyouthcouncil,job
assistanceforyouth,jobtrainingfor
youth.
DrugTreatment
FORMAL:MendocinoCountyHealthandHuman
ServicesAgency,PublicHealthBranch,Alcoholand
OtherDrugPrograms;MendocinoCountyCourtsand
Services
Referrals,fundingforalcoholanddrug
treatment,preventioneducationand
YouthActionParty.
HealthCare
INFORMAL:MendocinoCoastHospital,Howard
Hospital(Willits),UkiahMedicalCenter,Consolidated
TribalHealthProject,AllianceforRuralCommunity
Health(clinicsinUkiah,Willits,PotterValley,
Laytonville,FortBragg,AndersonValleyandGualala)
Referrals,healthcareservicesand
treatmentincludingSTI’s,pregnancy,
youngparentprogram,andprimary
treatment.
MentalHealth
FORMAL:MendocinoCoHealthHumanServices
Agency,RedwoodQualityMgmt.CACoalitionfor
Youth,ProjectSanctuary,VictimWitness.Tri-Cities
AnsweringServices.
Referrals,contractforMedicalservices,
advocacy/fundingforvictims.24/7Crisis
Line
Funding
approvedgrant
€Review
Organization’s
Policy&
Procedures
(P&P)Manual
€Interview
Staff/Youth
€Review:
owritten
agreementsor
contractswith
other
organizations
which
formalize
coordinated
servicesand/or
activities
oReviewcopies
ofcoordination
plans,referral
service
agreements,or
otherlinkage
agreements
2.Howisservicecoordinationevaluatedforeffectiveness?
§MCYPisamajorplayerisassessingthecommunity’sneeds
andworkingwithdifferentcommittee/tasksforcetoensurea
continuityofservicedelivery.Thegranteeinvolvesmultiple
agenciesinevaluatingtheeffectivenessoftheirservicesand
continuouslyreceivesfeedbackthroughannualreview
processofcoordinationofcareforRHYyouth.

49

3.DescribethegrantstaffrelationshipwiththeMcKinneyVento
Actliaisoninassistinghomelessyouthtoreceiveeducation
servicesundertheMcKinneyVentoAct.
§ThegranteehasgreatrelationshipwiththeMcKinneyVento
countycoordinatorandschoolliaison.Thegranteeisin
constantcontacttheCoordinatorandSchoolLiaisons.
ConversationsandmeetingoccurattheschoolwhereRHY
servicesareprovided.
§
§TheProgramDirectoralsohasagoodrelationshipwithkey
schoolofficialstohelpcoordinateservicesforyouin
collaborationwiththeCoordinatorandSchoolLiaisons.

50

B2.STAFFINGANDSTAFFDEVELOPMENT
[P.L.110-378;Section312(b)(4);312(c&d);Section322(a)(7&9);and/oreachrespectiveFundingOpportunityAnnouncement(FOA)]
Program:Youth
ActionProgram(YAP)
Date:March3-4thGranteeStaff:ExecutiveDir,
ProgramManager,Boardand
CommunityMember
Compliance
1.Howarestaffmembers,includinghosthomeparents*
recruited?
§Positionsareopenhire,withinformationavailable
throughlocalnewspapers,onlinebulletinboards,social
media,andemailtopartneragencies.
approvedgrant
*Clarifyifthehosthomeparents
areemployedbythegrantee
organizationorwhethertheyare
contractedbyanother
organization.Ifitisacontract
relationship,refertosectionA3.
€ReviewOrganization’s
Policy&Procedures(P&P)
Manual,whichshould
include:
oRecruitingandhiring
staff
oTheroleofvolunteers
oAddressingissuessuch
asstaffdevelopment
andtrainingactivities,
howstaffinformedof
policiesandprocedures
2.Describetowhatextentthegranteesuccessfullyhiresstaff
membersthatreflectthediversityoftheRHY/streetyouth
populationsintheirservicearea.
§BCPstaffisreflectiveofthelocalRHYpopulationwiththe
exceptionofNativeAmericanyouthrepresentation.Staff
workscloselywithlocalTribalEntitiestosupportBCP
workwithNativeyouth.
3.Describethegrantee’shiringprocess.
§ApplicationsareacceptedandreviewedbytheProgram
Director,whofollowsupwithpotentialcandidatesvia
phoneoremailforaninitialinterview.Iftheinitial
conversationwarrantsfurtherinvestigationone-on-one
andthenpanelinterviewswillbescheduled.Duringpanel
interviews,allapplicantsareaskedthesamequestions
andallpanelistsmakenotesfordebrief.Thedecisionto
makeanofferismadebytheinterviewteam.

51

B2.STAFFINGANDSTAFFDEVELOPMENT(continued)
oReferencechecks
oBackgroundchecks
oEEO
policies/procedures
oConformance
requirementsofthe
Americanswith
DisabilitiesAct(ADA)
Thetrainingplanneedstoinclude
thefollowing:
€Pre-servicetraining
€Ongoingtraining
€Trainingthatmeetsthejob
descriptionsoftheprogram
staff
€AlignswiththecurrentFOA
4.Describetheeducationalbackground,jobskills,trainingrequirementsandsupervisionplanof
staffresponsibleforprovidingRHYprogramservices.
§ManyBCPstaffhavereachedatleastaBachelor’slevelofeducation,thoughthisisnota
requirementforhiring.
§Skillsingroupdynamics,mediation,experiencesandfamiliaritywithtopicsthatarerelevantto
RHYaresoughtafterjobskills.
§YAPprovidesextensiveandongoingtraininginfoundationalskillsasperBCPrequirements,as
wellasEvidence-basedpracticesfordirectworkwithRHY,andprofessionaldevelopmentof
interesttoindividualstaffmembers.
5.Describethestafftrainingplanfortheprogram.
§Withinthefirst30daysofemployment,BCPhiresarerequiredtocompletecoreBCPtrainings
throughtheFYSBonlineeducationportal,HIPPAandmandatedreportingtrainings.
§Corecompetenciesincludingbutnotlimitedto:PositiveYouthDevelopment,HarmReduction,
SignsofSafety,andMotivationalInterviewingarerevisitedyearlyduringstafftrainingretreats.
§YearlyCPR/FirstAidtrainingsareprovidedviaAgency-wideAllStaffmeetings(updatewillbe
June2016).
§Staffparticipateinconferencesaswellaslocaltrainingsthroughouttheyearasappropriateto
serviceprovision.
6.Asapplicable,describeanyconcernsthegranteehaswithretainingstaff,includingplansto
improvestaffretention.
§MCYPhasastrongcoreteamofBCPstaff,withshorter-termhirestransitioningwiththeschool
year.Thisformathasworkedwellforthegranteeinprovidingservicestoyouthwhileusing
resourcesefficiently.

52

B2.STAFFINGANDSTAFFDEVELOPMENT(continued)
BestPractices/GeneralCommentsSampleApplicantQualification
Documents:
Resume
ReferenceChecks
LicensesandCertifications
Degree/Transcripts
SampleBackgroundCheck
Documents:
ChildAbuseRegistryrequired
DomesticViolenceCheck,where
applicable
SexOffenderRegistry
CriminalHistoryrequired
FingerPrinting
StaffandStaffDevelopment-PersonnelFiles–
a.JobDescription
§AllpersonnelfilesforRHYstaffhadjobdescriptions.
b.JobApplication
§AllpersonnelfilesforRHYstaffhadjobapplications.
c.ApplicantQualificationDocuments
d.BackgroundCheck
§AllpersonnelfilesforRHYstaffhadbackgroundchecks.
e.I-9Form
§AllpersonnelfilesforRHYstaffhadI-9forms.
f.Hiringdocumentationwithhiredate
§AllpersonnelfilesforRHYstaffhadhiringdates.
g.Confidentialityagreement
§AllpersonnelfilesforRHYstaffhadconfidential
agreements.

53

h.Validdriver’slicenseandinsuranceforstaffthattransport
youth
§AllpersonnelfilesforRHYstaffhadvaliddriver’slicense
andautoinsuranceinformation.
B2.STAFFINGANDSTAFFDEVELOPMENT(continued)AdditionalNotes:
*Reviewteammaywantto
examinetheorganization’s
blankstaffevaluationformor
templateandexistingjob
descriptions.
BestPractices–GeneralComments
StaffandStaffDevelopment-PersonnelFiles–(continued)
i.Pre-ServiceTraining
§AllpersonnelfilesforRHYstaffhadcopiesofpre-service
trainings.
j.ACF-SponsoredTraining
§AllpersonnelfilesforRHYstaffhadACFsponsored
trainings.
k.On-goingTraining
§AllpersonnelfilesforRHYstaffhadon-goingtraining.
l.AnnualEvaluation*
§Annualevaluationwerealsoincludedinpersonnelfiles

54

AdditionalItemsforHostHomeParents/Families
m.HomeStudy
n.HealthandSafetyInspection
o.LicenseorCertificationasrequiredbythestate
p.BackgroundChecksonOthersLivingintheHomeas
requiredbythestate
C1.BUDGETANDFINANCE:BUDGET,EXPENDITUREANDPAYROLL
[P.L.110-378;Section383;and/oreachrespectiveFundingOpportunityAnnouncement(FOA)]
Program:
ProgramManager,ChiefFinancial
Officer
€Examinethemostrecent
AnnualOperatingBudget
forRHYgranttodetermine
thatbothincomeand
expendituresareconsistent
andinlinewiththe
approvedbudget(e.g.,SF-
424A,SF-425)
€Examinethemostrecent
AudittodetermineifRHY
grantfundswereproperly
accountedforornot.If
needed,askfiscalstaffto
explainhowtheproblems
citedintheaudithavebeen
Accounting
1.DescribeyourpolicyandproceduresintrackingFYSB/RHYfunding,i.e.accountspayable,
accountsreceivable,pettycash,creditcards,purchaseorders,checks.Thiswillincludereviewing
andnoting:accountsreceivableprocedures,accountspayableprocedures,accountingsoftware,
purchasingprocedures,proceduresformanagingcreditandbankcard,proceduresformanaging
pettycash,proceduresforissuingandsigningchecksandstaffwhohavefiscalresponsibilities.
§MCYPisaquasi-governmentalagencywithstrongfinancialcontrolsandpersonnelpolicyand
procedures
§MCYPconformstoGenerallyAcceptedAccountingPrinciplesandusesaccrualmethodoffund
accounting.Asacomponentoftheirinternalcontrols,theirgoverningBoardofDirectors
overseestheagencyfinancesonamonthlybasis,withtheCFOrepresentingMCYP’sfinancial
statement.TheBoardofDirectorsalsodeterminesanymodificationstofiscalandpersonnel

55

policy.Programexpendituresareinitiallyauthorizedbytheindividualprogramdirector,
receivedbytheAccountsPayableSpecialist,analyzedandcodedbytheCFO,andthefinalpay
voucherisapprovedwithawet-inksignaturebytheagencyExecutiveDirector.
§Thegranteehaswrittenprotocolsinplaceforthefiscalpolicies.
corrected.
€Reviewthefinancial
policiesandprocedures,
whichmayinclude
structureofthedecision
makingprocess.
C1.BUDGETANDFINANCE:BUDGET,EXPENDITUREANDPAYROLL(continued)
BestPractices/GeneralComments€ExaminetheyearlyIncome
Statementand/orProfitand
LossStatement:todisplay
howmuchrevenuethe
granteehasearnedovera
specifictimeperiodaswell
asshowthecostand
expensesassociatedwith
earningthatrevenue.
€Thisprocesswillhelpthe
reviewteamdetermine:
oIffundsfromfederalgrants
areclearlydistinguished
fromothersources(e.g.,
throughprogramaccounting
codes)and
oToensurethatfundsare
spentonlyforallowed
purposesinaccordancewith
approvedgrant.
Accounting(continued)
1.Whatfinancialsoftwaredoestheorganizationuse?
§Quasi-governmentalentity.Theusethesoftware
providedbyMendocinoCountyOfficeofEducation.
2.Describecostallocationpoliciesandproceduresfor
segregatingRHYgrantfundexpenditures(thisappliesif
theorganizationhasmultipleFYSBRHYgrants,such
asBCP,TLP,andSOP).
§Costallocationpoliciesandproceduresarecalculatedon
rationofrevenueperprogramtooverallrevenueforthe
agency.Currently,theBasicCenterProgramgenerates
10.4%ofthetotalagencyrevenue.BCPistherefore
responsiblefor10.4%oftheoveralladministrativecosts.

56

C1.BUDGETANDFINANCE:BUDGET,EXPENDITUREANDPAYROLL(continued)
€Examinefundingamounts
drawndownfortheRHY
grant(s)andwhatexpenses
werecovered.
€ExamineChartofAccountsfor
expenses:thiswilllistthe
nameofthegrantee’sexpenses
alongwiththeidentifiersanda
description.TheFederalteam
shouldalsoaskforsupporting
documentation(e.g.forms,
purchaseorders,invoices,that
areused)tohelpthemseehow
fundingsourcesareseparated.
€Makesurethat
expendituresarebilled
appropriately(e.g.utilities).
Accounting(continued)
3.DescribehowFYSB/RHYfundsaretrackedseparately
fromotherfundingresources?(IfmultipleFYSB/RHY
programspleasedescribefiscaltrackingforeach).
§EachProgramDirectororManagerreceivesa
separate,jointlyconnectedandaccountable,credit
card,tobeusedforprogramexpenditures.Eachcredit
carchangerequiresaninternalstandardizedform,
listingthedataofpurchase,itemspurchased,amount
ofpurchase,andsignatureofpurchaser,alongwiththe
itemizedreceipt.Thesedocumentsareusedto
reconcilethecreditcardstatement.
4.Describehowadministrativecostsaredeterminedand
accountedforinthebudget(i.e.,costallocation,time
andeffort).
§BasicCenterProgramgenerates10.4%ofthetotal
agencyrevenue.BCPisthereforeresponsiblefor
10.4%oftheoveralladministrativecosts.

57

C1.BUDGETANDFINANCE:BUDGET,EXPENDITUREANDPAYROLL(continued)Payrollpolicyandproceduresmay
includethefollowing:
€Recordingandverifyingtime
andeffortsuchastimeclock
records,timeandeffortforms
oronlinetracking.
€Notingthatasupervisor
approvestimeandeffort
documentation.
€Notingstaffresponsiblefor
preparingandapproving
payrollandproceduresfor
issuingpayrollchecks.
Payroll
5.Describepayrollpoliciesandprocedures.
§PayrollissubmittedmonthlytoMendocinoCountyOffice
OfEducationwiththemajorityofstaffbeingsalaried,
withbenefits.Three-quartertofull-timestaffare
mandatedtoparticipateinhealthcareinsuranceprogram
providedbyMCOE.Timecardsaresubmittedona
monthlybasistofiscal,witheachstaffpostingtheirhours
workedintheBCP.Journalentriesareperformedbythe
CFP,reconcilingstaffhoursworkedintheappropriate
programs,therebychargingtheseexpensestoBCP.

58

C2.OVERVIEWOFORGANIZATION’SSTRATEGICPLANNING
Program:
ProgramManager,Boardand
CommunityMember
ReviewTeam:PetrinaWinstonandAnthony
Provenzano
1.Describeyourorganization’sfunddevelopment
includingstaff/Governancebodymemberswho
areresponsible
§TheMCYPbudgetiscomprisedofgrants
(federal,county,foundation),contracts(schools,
county),MCHHSArealignment,anddonations
fromindividualsandcommunity.
§ManagementTeamleadersandtheExecutive
Directordevelopgrantproposals,contractsand
donationdrives.Wedonothiregrantwriters
althoughwedocontracttohavefederal
proposalsreviewed.
€Reviewrelevantsectionofapprovedgrant
€Examine:
oalistofGovernancebody
members
ocharterorotherdocumentsthat
establishtheGovernancebody
andprescribeitsresponsibilities
ominutesofrecentGovernance
bodymeetings
€InterviewExecutiveDirector/Executive
Staff
€InterviewGovernancebodyMember(s)
€Describetheorganization’sstrategic
planningprocessincludingareviewof
thestrategicplan,community
assessmentandinvolvementof
stakeholders
€Strategicplanreviewshouldinclude,as
appropriate,RHYProgramplan
€IfmultipleFYSBfundedprograms,please
2.Howaretheorganization’sgoalsandobjectives
determined?
Thegoalsandobjectivesinservicesprovidedby
MCYPmust:
1)adheretothemissionstatement,and
2)thespecificrequirementsperfundingsource
(whichareinalignmentwithourmission
statement).

59

3.Whatpartdocommunityorganizationsand
serviceprovidersplayindevelopingand
implementingthestrategicplan?
§CommunityPartnersareveryinvolvedin
developingandimplementingtheMCYP
StrategicPlan.AsmembersoftheJoint
PartnersAgreement(JPA),Board
Representativesgetfeedbackfromlocal
communitypartners,serviceprovidersand
consumers,whichisthensharedwithBoard
andstafftoincorporateintotheStrategicPlan
asappropriate.
describefundingforeach
4.Whatprocessisusedtoperiodicallyreviewand
updatestrategicplans?
§MCYPisintheprocessofupdatingour
strategicplanof2010,withatargetof
completionat10/1/16.Thestrategicplan
processwillbeafacilitatedcollaborative
processwhichinvitestheparticipationof
formerstaff,currentstaff,boardmembersof
bothMCYPandMFYS,andschooldistrictand
communitypartners.

60

C2.OVERVIEWOFORGANIZATION’SSTRATEGICPLANNING(continued)
Note:Inregardstothequestions,it
maybehelpfultoinquireaboutthe
governingbody’sstrengthsand
challenges.
OrganizationalGovernance
5.Describeyourorganization’sgoverningbodyas
wellastheirrolebothinternallyandexternally.
§ItistheresponsibilityoftheExecutiveDirector
andtheBoardofDirectorstoassurethatthe
strategicplanobjectivesareinplaceandmet.
6.Describegoverningbodyrecruitment.
Specifically,howdoesthegoverningbody
reflectacross-sectionofthecommunity?
§TheBoardisaJointPartnershipAgreement
withthegrantee,allschooldistricts,anda
numberofserviceproviders.
§Itrepresentsagoodcross-sectionoftheCounty
withrepresentationfromdiversegroupsand
cultures.
7.Howaregoverningbodymemberstrainedand
orientedfortheirresponsibilities?
§Board/JPAmembersareprovidedBoard
Orientation.

61

YouthParticipation
8.Describeyouthparticipationatthegoverning
bodylevel.Ifnone,howdoesyourorganization
hearthevoicesoftheyouth?
§ThegranteeoperatesaYouthCouncilwith
currentyouthonthecommittee.ThisCouncil
hasinputintotheplanningandservices
provided.

62

C3.REPORTSANDDATACOLLECTION
[P.L.110-378;Section302(4);Section312(b)(7&8);Section322(a)(9&12);Section382(a)(2)(A);Section384;Section386(a)(2)and/oreach
respectiveFundingOpportunityAnnouncement(FOA)]
Program:
YouthActionProgram
(YAP)
Date:March3-4thGranteeStaff:ProgramManager,
Administrative/DataEntryStaff
AnthonyProvenzano
1.Whoisresponsibleforcollectingand/or
enteringdataintoRHYMIS/HMISand
submittingdatatoRHYMIS,andhavethey
beentrainedinRHYMIS/HMISdata
standardsandsubmissionprocedures?
§EachindividualYouthWorkerisresponsiblefor
collectingdataforeachclienttheysee.Datais
receivedbyProgramDirectorandConfidential
Secretary.TheConfidentialSecretaryenters
HMISdataintotheClientTrackdatabase.
Dataisgenerallyenteredduringthemonthof
theentryorexit.
§Thegranteealsomaintainsadatabaseof
informationtheyareinterestedincollection
thatisnotinHMIS.
€Reviewrelevantsectionofapproved
grant
oReviewP&Porother
documentation(e.g.
Statementofconfidentiality)
whichcontainsinstruction
forstaffonmaintaining
confidentialityofdata
pertainingtoyouthandtheir
families.
€Reviewexamplesofreportsproduced,
including:
oLengthofstay
oSourceofreferralsatentrance
andexit
oTypesofserviceprovided
oWhereyouthexittoafter
discharge
2.HowisHMISdatausedbythe
organization?
§ThegranteeusesHMISandAgencydatato
monitorserviceuse,improveservice
delivery,andguidestrategicplanning.

63

3.Describehowtheorganizationisengaged
withthelocalContinuumofCare(CoC).
§ThegranteeisakeyplayerintheCounty’s
CoC.
§TheConfidentialSecretaryhastrained
withSherryShepardandGaryColsonof
MendocinoCountyHealth&Human
ServicesAgency(localContinuumofCare).
ShehasalsoattendedseveralWebinarsby
FYSBonthenewHMISdataentry
procedures.
4.DescribehowHMISdataarereviewedfor
accuracyandcompletenessbeforebeing
transferredtoRHYMIS.Whoisresponsible
forapprovingdatabeforetransfer?
§TheaccuracyandcompletenessofHMIS
dataisreviewedbytheConfidential
Secretaryimmediatelywhenreceivedfrom
BCPYouthWorkstaff.
§Ifitisinaccurateorincomplete,itis
returnedforupdating

64

C3.REPORTSANDDATACOLLECTION(continued)
Program:
Date:March3-4thGranteeStaff:Program
Manager,Administrative/Data
EntryStaff
AnthonyProvenzano
Comments
5.Ifapplicable,describebarrierstosubmittingaccurate
andcompleteRHYMISdatainatimelymanner.
§T/TAtheHMISsystemcontinuestobeachallengeinthe
grantee’scommunity-theirCOCdoesnothavecomplete
understandingandallusershavedifferentdata
collectionneedsmakingpeersupportdifficult.
§Thegranteehasnothadasuccessfuluploadsince
beginningClientTrack,astheyhaderrorsontheirend
asdiscussedwith:DeirdreTomlinson,ProjectTechnology
atACF
€ViewademonstrationofhowHMIS
dataareenteredandhowreportsare
produced[usingstaffcomputer]
€Interviewstaff
6.Whichstaffisresponsibleforenteringtheyouth’sexit
dateintoRHYMIS/HMISandhowsoonaftertheyouth
exitsisthisdone?
§FilesaremaintainedbytheYouthWorkers.
§DataisenteredbytheAdministrativestaffintoHMIS
andagencyin-housedatamanagementsystem.

65

7.Describepoliciesandproceduresformaintaining
confidentialityofyouthdata.
§HMISdataisenteredintoatwopasswordsystemina
lockedoffice.
§Hardcopiesarekeptinalockingfilecabinet.
8.Howmanyyouthhaveprogramstaff(includingoutreach
staff)contactedinthelastmonth? 463

AP_Peer Monitor Report_MCYP_Monitoring Tool

Recommended

Recommended

More Related Content

Viewers also liked

Viewers also liked (7)

Similar to AP_Peer Monitor Report_MCYP_Monitoring Tool

Similar to AP_Peer Monitor Report_MCYP_Monitoring Tool (20)

More from Anthony Michael Provenzano

More from Anthony Michael Provenzano (7)

AP_Peer Monitor Report_MCYP_Monitoring Tool