Visualspiders - Powerpoint Presentation Sample Series

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BEFORE-AFTER Samples

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BEFORE AFTER

Set your objective
• List and prioritize the top three goals that you want to
accomplish with your audience. It's not enough just to
talk at them. You may think you know what you want to
accomplish in your presentation, but if you're not clear
with yourself and others, it is very easy - too easy - for
your audience to completely miss the point of your
presentation. For example, your goals may be for them
to appreciate the accomplishments of your organization,
learn how to use your services, etc. Again, the goals
should be in terms of what you want to accomplish with
your audience.

Write to support@visualspiders.com 2


BEFORE AFTER

Set your OBJECTIVE

List and prioritize the TOP THREE GOALS
that you want to accomplish with your audience.

It's not enough just to talk at them. You may think you know what
you want to accomplish in your presentation, but if you're not
clear with yourself and others, it is very easy - too easy - for your
audience to completely miss the point of your presentation. For
example, your goals may be for them to appreciate the
accomplishments of your organization, learn how to use your
services, etc. Again, the goals should be in terms of
what you want to accomplish with your audience.

2



BEFORE AFTER

Prepare Agenda
• List the major points of information that
you want to convey to your audience.
When you're done making that list, then
ask yourself, "If everyone in the audience
understands all of those points, then will I
have achieved the goal that I set for this
meeting?"



BEFORE AFTER

Prepare AGENDA

List the major points
of information that you want
to convey to your audience.

When you're done making
that list, then ask yourself,
“If everyone in the
audience understands all
of those points, then will
I have achieved the goal
that I set for this
meeting?”

5



BEFORE AFTER

Set the tone
• Be clear about the tone that you want to
set for your presentation, for example,
hopefulness, celebration, warning,
teamwork, etc. Consciously identifying the
tone to yourself can help you cultivate that
mood to your audience.



BEFORE AFTER

Set the TONE

Be clear about the tone
that you want to set for
your presentation.

for example, hopefulness, celebration, warning, teamwork, etc.
Consciously identifying the tone to yourself can help
you cultivate that mood to your audience.

6



BEFORE AFTER

Structure your presentation
• Design a brief opening (about 5-10% of your total time presentation
time) that:
– a. Presents your goals for the presentation.
– b. Clarifies the benefits of the presentation to the audience.
– c. Explains the overall layout of your presentation.

• Prepare the body of your presentation (about 70-80% of your
presentation time).

• Design a brief closing (about 5-10% of your presentation time) that
summarizes the key points from your presentation.

• Design time for questions and answers (about 10% of the time of
your presentation).



BEFORE AFTER

STRUCTURE your presentation
BRIEF OPENING
5-10% of presentation time
 Presents your goals for the presentation.
 Clarifies the benefits of the presentation to the audience.
 Explains the overall layout of your presentation.

BODY OF YOUR PRESENTATION

BRIEF CLOSING
that summarizes the key points from your presentation

Time for QUESTIONS AND ANSWERS
10% of presentation time
7



BEFORE AFTER

Impactful Communication



BEFORE AFTER

Impactful
Communication

1



BEFORE AFTER

What is communication

• Communication is commonly defined as "the
imparting or interchange of thoughts, opinions,
or information by speech, writing, or signs".
Although there is such a thing as one-way
communication, communication can be
perceived better as a two-way process in which
there is an exchange and progression of
thoughts, feelings or ideas (energy) towards a
mutually accepted goal or direction
(information).



BEFORE AFTER

What is communication?

Communication is commonly defined as " the imparting
or interchange of thoughts , opinions, or information
by speech, writing, or signs "

Although there is such a thing as one-way
communication, communication
can be perceived better as a two-way
process in which there is an exchange and
progression of thoughts, feelings or ideas
(energy) towards a mutually accepted goal
or direction (information).

2



BEFORE AFTER

How communication evolved
• Through Speech: Evolution of the brain differentiated humans from animals, as
among other things it allowed humans to master a very efficient form of
communication - speech. Speech greatly facilitated the transmission of information
and knowledge to further generations. Experiences passed on through speech
became increasingly rich, and allowed humans to adapt themselves to new
environments - or adapt the environments to themselves - much more quickly than
was possible before; in effect, biological human evolution was overtaken by
technological progress and sociocultural evolution.

• Through Symbols: The imperfection of speech, which nonetheless allowed easier
dissemination of ideas and stimulated inventions, eventually resulted in the creation
of new forms of communications, improving both the range at which people could
communicate and the longevity of the information. All of those inventions were based
on the key concept of the symbol: a conventional representation of a concept. (Cave
paintings, Petroglyphs, Pictograms, Ideograms, Writing, Alphabet.

• Through Telecomunication: the transmission of signals over a distance for the
purpose of communication - began thousands of years ago with the use of smoke
signals and drums in Africa, the Americas and parts of Asia. In the 1790s the first
fixed semaphore systems emerged in Europe however it was not until the 1830s that
electrical telecommunication systems started to appear.

Communication play a vital role in our day-to-day life and in business.
Right messaging through appropriate medium will enhance the success
rate of your business communication



BEFORE AFTER

How communication evolved
through
Speech Symbols Telecommunication

Communication play a vital role in our day-to-day life and in
business, right messaging through appropriate medium will
enhance the success rate of your business communication
3



BEFORE AFTER

Why Visual Communication
• Attention span of the audience is becoming lesser: The
average attention span of the audience is less than 20
minutes. Hence there becomes a greater need to
communicate effectively at a lesser time span.
• Visuals keeps the audience engaged: Gone are the
days where people listen to long speeches … time is
more in the modern work and clients are getting more
and more demanding. Visuals add that much more
spice to your presentation and will keep the audience
engaged
• Visuals gets across your message faster: People
understand visuals faster than the words.
• Visuals enhances the retention of the information



BEFORE AFTER

Why Visual Communication
Attention span of the audience is becoming lesser:
The average attention span of the audience is less than 20
minutes. Hence there becomes a greater need to
communicate effectively at a lesser time span

keeps the audience engaged: Gone are
the days where people listen to long
speeches … time is more in the modern
work and clients are getting more and
more demanding. Visuals add that much
more spice to your presentation and will
keep the audience engaged

gets across your message faster: People
understand visuals faster than the words

enhances the retention of the
information
5



BEFORE AFTER

Do’s and Don’t
in your visual communication
Do’s
• Have One single message
• Appropriate visuals to support your message
• Use appropriate chart type for presenting information
• Check the accuracy of the information you present

Don’t s
• Crowd your pages with too much text
• Overload your pages with lot of information
• Use unnecessary animation



BEFORE AFTER

Do’s and Don’t in visual communication

Have One single message DON’Ts

Appropriate visuals to Crowd your pages with
support your message too much text
Use appropriate chart Overload your pages with
type for presenting lot of information
information
Use unnecessary
Check the accuracy of the animation
information you present

DO’s

6



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