Use my EV Manager to ensure project success

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I originally created this tool in 2004 and recently updated it. Will run on both Excel '03 and '07

I originally created this tool in 2004 and recently updated it. Will run on both Excel '03 and '07

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  • 1. Definitions Project Earned Value Analysis Project Earned Value Analysis measures the health of a project by looking at cost information and schedule information concurrently. It tells you whether the project is on schedule and on budget, as well as whether the project is on budget for the amount of work done so far. Metric Abbrev. Description Formula/Value Budget at Completion BAC Baseline cost for 100% of project. N/A Actual Cost AC Total costs actually incurred so far. N/A Amount of budget earned so far based on physical work Earned Value EV accomplished, without reference to actual costs. N/A The budget for the physical work scheduled to be completed by Planned Value PV the end of the time period. N/A Measure of cost overrun. The difference between the budget for Earned Value–Actual Cost Cost Variance CV the work actually done so far and the actual costs so far. EV–AC Earned Value/ Cost efficiency ratio. A CPI of 1.00 means that the costs so far Actual Cost Cost Performance Index CPI are exactly the same as the budget for work actually done so far. EV/AC Measure of schedule slippage. The difference between the budget for the work actually done so far and the budgeted cost Earned Value–Planned Value Schedule Variance SV of work scheduled. EV–PV The schedule efficiency ratio. An SPI of 1.0 means that the Earned Value/Planned Value Schedule Performance Index SPI project is exactly on schedule. EV/PV Estimate at Completion–Actual Cost Estimate to Completion ETC The expected additional cost to complete. EAC–AC Budget at Completion/Cost Performance Index Estimate at Completion EAC Expected total cost based on the current cost efficiency ratio. BAC/CPI Budget at Completion–Estimate at Completion Variance at Completion VAC Estimated cost overrun at the end of project. BAC–EAC (Cost Performance Index+Schedule Performance Index)/2 Status Average of CPI & SPI. (CPI+SPI)/2 GREEN = On track >1.0 YELLOW = Slightly behind schedule or budget >0.85 RED = Needs immediate attention >0.65 BLACK = Killed or Restore <0.65 Page 1 of 4
  • 2. Source Data Project Earned Value Analysis <ProjectNameHere> Jan Feb Mar Apr May Jun Jul Aug Sep Oct Budget at Completion (BAC) $1,230 $1,230 $1,230 $1,230 $1,400 $1,400 $1,400 $1,400 $1,400 $1,400 Earned Value (EV) $100 $200 $300 $450 $750 $800 $1,125 $1,200 $1,400 $1,400 Actual Cost (AC) $100 $205 $315 $600 $800 $1,000 $1,200 $1,350 $1,475 $1,525 Planned Value (PV) $100 $220 $325 $550 $725 $925 $1,175 $1,275 $1,450 $1,500 Cost Variance (CV) $0 ($5) ($15) ($150) ($50) ($200) ($75) ($150) ($75) ($125) Schedule Variance (SV) $0 ($20) ($25) ($100) $25 ($125) ($50) ($75) ($50) ($100) Cost Performance Index (CPI) 1.00 0.98 0.95 0.75 0.94 0.80 0.94 0.89 0.95 0.92 Schedule Performance Index (SPI) 1.00 0.91 0.92 0.82 1.03 0.86 0.96 0.94 0.97 0.93 Estimate to Completion (ETC) $1,130 $1,056 $977 $1,040 $693 $750 $293 $225 $0 $0 Estimate at Completion (EAC) $1,230 $1,261 $1,292 $1,640 $1,493 $1,750 $1,493 $1,575 $1,475 $1,525 Variance at Completion (VAC) $0 ($31) ($62) ($410) ($93) ($350) ($93) ($175) ($75) ($125) Status based on Average Performance GREEN YELLOW YELLOW RED YELLOW RED YELLOW YELLOW YELLOW YELLOW Index New baseline Comments set Page 2 of 4
  • 3. Trend Analysis Earned Value Analysis $1,800 $1,600 $1,400 $1,200 $1,000 $ (000) $800 $600 $400 $200 $0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Period Budget at Completion Actual Cost (AC) Earned Value (EV) Planned Value (PV) (BAC) Performance Index 1.10 1.00 0.90 Efficiency 0.80 0.70 0.60 0.50 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Period Cost Performance Schedule Perfor- Index (CPI) mance Index (SPI) Page 3 of 4
  • 4. Trend Analysis Variance Analysis $100 $0 ($100) $ (000) ($200) ($300) ($400) ($500) Jan Feb Mar Apr May Jun Jul Aug Sep Oct Period Cost Variance (CV) Schedule Variance Variance at Comple- (SV) tion (VAC) Estimate at Completion $1,800 $1,700 $1,600 $1,500 $(000) $1,400 $1,300 $1,200 $1,100 $1,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Period Budget at Completion Estimate at Comple- (BAC) tion (EAC) Page 4 of 4