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1. Copyright 2004 - The Enterprise Foundation
Developing a Child Care Center
Facilities Development and Operations Spreadsheets
Instructions
The following worksheets are designed to help you determine the costs of developing and
operating a child care center.
The Project Sources and Uses lists project assumptions, sources and terms of funds
available, and summary uses of funds
The Development Budget shows project uses, the total development costs of the project
including acquisition, the total construction number, lending, startup, legal, accounting,
etc.--all costs outside of the regular annual operations budget.
The Construction Budget shows the breakdown of the construction number in the
development budget, e.g. electrical, plumbing, carpentry, drywall, etc.
The Two-Year Cash Flow budget is a both a planning tool for two years of operating
costs and also shows the capacity of the project to pay debt service on any loans.

2. Child Care Loan Sources & Uses
Organization:
Project:
Address:
ASSUMPTIONS * Please note that the blue boxes require information for the user to input,
Site square footage the black boxes are calculated numbers (and protected).
Building square footage:
Total possible # of children served
Production overhead
Payment/performance bond
General contractor's fee
Contingency
Avg. registration fee
Avg. private tuition per child per month
Avg. Head Start tuition per child per month
Avg. public subsidy tuition per child per month #DIV/0!
Infant state subsidy tuition per child per month
Toddler state subsidy tuition per child per month
School age state subsidy tuition per child per month
Special needs state subsidy tuition per child per month
Avg. tuition per child per month #DIV/0!
Avg. food program revenue per child per month
Revenue Loss Factor (Non-enrollment & AFS Income)
Avg. annual registration fee increase
Avg. annual private tuition increase
Avg. Head Start tuition increase
Avg. annual public subsidy increase
Avg. annual child tuition increase #DIV/0!
Avg. annual food program increase
Annual expense increase
Annual teacher/asst. salary increase
Annual director/non-teaching salary increase

3. Child Care Loan Sources & Uses
Organization:
Project:
Address:
SOURCES
Interim
Description Type Amount Rate Term (mo.) Start Date Status Notes
1
2
3
4
Subtotal $-
Permanent # of Months in First Year: 4
Description Type Amount Rate Term (yrs.) Start Date Payment Status and Notes
1 Bank Loan (" ") 1 only #NUM!
2 $0
3 $0
4 $0
5 $0
6 $0
7 $0
8 $0
Subtotal $-
Type: 1 = amortizing, 3 = accruing interest only, NOTE: If there is no loan, make the Term =1, Type =2
Status: Committed, Application, Approached, Prospective
USES
Acquisition $-
Hard costs $-
Soft costs $-
Lending costs $-
Other start-up costs $-
Total development budget $-
Surplus/Gap $0

4. Child Care Loan General Development Budget
Organization: -
Project: -
Address: -
USES
Acquisition Costs $ per Sq. Ft. $ per Max Child
Building #DIV/0! #DIV/0!
Land #DIV/0! #DIV/0!
Subtotal $- #DIV/0! #DIV/0!
Hard Costs $ per Sq. Ft. $ per Max Child
Playground Equipment #DIV/0! #DIV/0!
Signs #DIV/0! #DIV/0!
Construction $- #DIV/0! #DIV/0!
Subtotal $- #DIV/0! #DIV/0!
Soft Costs $ per Sq. Ft. $ per Max Child
Accounting $- #DIV/0! #DIV/0!
Appraisal #DIV/0! #DIV/0!
Architectural/engineering #DIV/0! #DIV/0!
Const. loan interest #DIV/0! #DIV/0!
Developers fee #DIV/0! #DIV/0!
Development consultant #DIV/0! #DIV/0!
Engineering #DIV/0! #DIV/0!
Environmental #DIV/0! #DIV/0!
Geotechnical #DIV/0! #DIV/0!
Insurance #DIV/0! #DIV/0!
Interest Carry** #DIV/0! #DIV/0!
Legal #DIV/0! #DIV/0!
Market study #DIV/0! #DIV/0!
Marketing / lease-up #DIV/0! #DIV/0!
Operating reserve #DIV/0! #DIV/0!
Performance bond #DIV/0! #DIV/0!
Permits and fees #DIV/0! #DIV/0!
Property taxes #DIV/0! #DIV/0!
Soft cost contingency #DIV/0! #DIV/0!
Survey #DIV/0! #DIV/0!
Sewer and water tap fees #DIV/0! #DIV/0!
Taxes #DIV/0! #DIV/0!
Title and recording #DIV/0! #DIV/0!
Zoning change #DIV/0! #DIV/0!
Misc. #DIV/0! #DIV/0!
Subtotal $- #DIV/0! #DIV/0!
** Including Enterprise Loan (predevelopment/acquisition only)

5. Child Care Loan General Development Budget
Organization: -
Project: -
Address: -
Lending Costs (all loans) $ per Sq. Ft. $ per Max Child
Inspection fees $- #DIV/0! #DIV/0!
Appraisal #DIV/0! #DIV/0!
Transfer taxes/Recording fees #DIV/0! #DIV/0!
Acquisition loan fees #DIV/0! #DIV/0!
Const. loan fees #DIV/0! #DIV/0!
Permanent loan fees #DIV/0! #DIV/0!
Permanent closing costs #DIV/0! #DIV/0!
Legal - associated with loans #DIV/0! #DIV/0!
Misc. fees #DIV/0! #DIV/0!
Subtotal $- #DIV/0! #DIV/0!
Additional Startup Needs $ per Max Child
Moving #DIV/0!
Initial working capital #DIV/0!
Equipment #DIV/0!
Materials #DIV/0!
Subtotal $- #DIV/0!
Development Budget
Total Development Budget $- #DIV/0! #DIV/0!

6. Child Care Loan Construction Budget
Organization: -
Project Name: -
Address: -
USES
Construction Budget $ $ per Sq. Ft.
Appliances #DIV/0!
Cabinets and counters #DIV/0!
Carpentry #DIV/0!
Ceiling #DIV/0!
Concrete work #DIV/0!
Curb/driveway #DIV/0!
Demolition #DIV/0!
Doors and windows #DIV/0!
Drywall #DIV/0!
Electrical #DIV/0!
Elevator #DIV/0!
Fence #DIV/0!
Fire alarm/security system #DIV/0!
Footer/slab/concrete #DIV/0!
Floor coverings #DIV/0!
Framing #DIV/0!
Glass/storefront #DIV/0!
Grading/soil treatment #DIV/0!
Hardware #DIV/0!
HVAC #DIV/0!
Inspections #DIV/0!
Insulation #DIV/0!
Landscaping #DIV/0!
Masonry #DIV/0!
Metal studs #DIV/0!
Misc. labor #DIV/0!
Paint/wall coverings #DIV/0!
Permit #DIV/0!
Plumbing #DIV/0!
Reinforcement #DIV/0!
Roof / trusses / gutters #DIV/0!
Sprinklers #DIV/0!
Storm sewer #DIV/0!
Structural steel #DIV/0!
Surveying/plat #DIV/0!
Temp utilities #DIV/0!
Tile and ceramic work #DIV/0!
Trash removal #DIV/0!
Trim #DIV/0!
Utilities #DIV/0!
Subtotal $- #DIV/0!
General conditions #DIV/0!
Subtotal $- #DIV/0!
General contractor's fee $- #DIV/0!
Production overhead $- #DIV/0!
Payment/performance bond $- #DIV/0!
Subtotal $- #DIV/0!
Contingency $- #DIV/0!
Total $- #DIV/0!

7. Child Care Loan Operating Two-Year Cashflow Budget
Organization: -
Project: -
Address: -
YEAR 1
Total Number of Children Err:508 0 0 0 0 0 0 0 0 0 0 0
Infant 0
Toddlers 0
School Age 0
Special Needs 0
Beginning Cash Balance $0 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508
INFLOW % of Rev.
Registration fees Err:508 Err:508 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Err:508 Err:508
Private tutition Err:508 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Err:508 Err:508
Head Start tuition (if applicable) Err:508 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Err:508 Err:508
State subsidy tuition $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Err:508
Food program revenue Err:508 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Err:508 Err:508
Other revenue: $0 Err:508
Revenue loss factor on state subsidy income - - - - - - - - - - - - -
Total Revenues $- Err:508 Err:508 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Err:508
Working Capital Loan Amount -
Cash Available $- Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508
OUTFLOW
Variable Costs
Teachers and assistants $0 Err:508
Payroll taxes & benefits (var. payroll only) $0 Err:508
Food $0 Err:508
Capital Costs
Moving $-
Equipment $-
Materials $-
Fixed Costs
Director's and other non-teaching salary/benefits $0 Err:508
Accounting & legal $0 Err:508
Administration $0 Err:508
Advertising $0 Err:508
Contingency $0 Err:508
Education supplies/equipment $0 Err:508
Insurance $0 Err:508
Janitorial $0 Err:508
License fees & dues $0 Err:508
Office supplies/equipment $0 Err:508
Owner's draw $0 Err:508
Payroll taxes & benefits (fixed payroll only) $0 Err:508
Property management $0 Err:508
Property taxes $0 Err:508
Repairs & maintenance $0 Err:508
Taxes $0 Err:508
Telephone $0 Err:508
Training $0 Err:508
Transportation $0 Err:508
Utilities $0 Err:508
Other expenses $0 Err:508
Payment to replacement reserve $0 Err:508
Payment to operating reserve $0 Err:508
$0 Err:508
Total Expenses
$- $- $- $- $- $- $- $- $- $- $- $- $- $0 Err:508
Debt Service

8. Child Care Loan Operating Two-Year Cashflow Budget
Organization: -
Project: -
Address: -
YEAR 1
Bank Loan (" ") 1- 2- 3- 4- 5- 6- 7- 8- 9- 10- 11- 12- Total % of Rev.
Principal Paid #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM!
Interest Paid $- #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM!
Total 0.00% $- #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM!
#NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM!
0
Principal Paid $- $- $- $- $- $- $- $- $- $- $-
Interest Accrued $- $- $- $- $- $- $- $- $- $- $- $- $-
Interest Paid 0% $- $- $- $- $- $- $- $- $- $- $- $-
Total Paid #NUM! $- $- $- $- $- $- $- $- $- $- $- $-
$- $- $- $- $- $- $- $- $- $- $- $- $0 Err:508
0
Principal Paid $- $- $- $- $- $- $- $- $- $- $-
Interest Accrued $- $- $- $- $- $- $- $- $- $- $- $- $-
Interest Paid 0% $- $- $- $- $- $- $- $- $- $- $- $-
Total Paid #NUM! $- $- $- $- $- $- $- $- $- $- $- $-
$- $- $- $- $- $- $- $- $- $- $- $- $0 Err:508
0
Principal Paid $- $- $- $- $- $- $- $- $- $- $-
Interest Accrued $- $- $- $- $- $- $- $- $- $- $- $- $-
Interest Paid 0% $- $- $- $- $- $- $- $- $- $- $- $-
Total Paid #NUM! $- $- $- $- $- $- $- $- $- $- $- $-
$- $- $- $- $- $- $- $- $- $- $- $- $0 Err:508
0
Principal Paid $- $- $- $- $- $- $- $- $- $- $-
Interest Accrued $- $- $- $- $- $- $- $- $- $- $- $- $-
Interest Paid 0% $- $- $- $- $- $- $- $- $- $- $- $-
Total Paid #NUM! $- $- $- $- $- $- $- $- $- $- $- $-
$- $- $- $- $- $- $- $- $- $- $- $- $0 Err:508
0
Principal Paid $- $- $- $- $- $- $- $- $- $- $-
Interest Accrued $- $- $- $- $- $- $- $- $- $- $- $- $-
Interest Paid 0% $- $- $- $- $- $- $- $- $- $- $- $-
Total Paid #NUM! $- $- $- $- $- $- $- $- $- $- $- $-
$- $- $- $- $- $- $- $- $- $- $- $- $0 Err:508
0
Principal Paid $- $- $- $- $- $- $- $- $- $- $-
Interest Accrued $- $- $- $- $- $- $- $- $- $- $- $- $-
Interest Paid 0% $- $- $- $- $- $- $- $- $- $- $- $-
Total Paid #NUM! $- $- $- $- $- $- $- $- $- $- $- $-
$- $- $- $- $- $- $- $- $- $- $- $- $0 Err:508
0
Principal Paid $- $- $- $- $- $- $- $- $- $- $-
Interest Accrued $- $- $- $- $- $- $- $- $- $- $- $- $-
Interest Paid 0% $- $- $- $- $- $- $- $- $- $- $- $-
Total Paid #NUM! $- $- $- $- $- $- $- $- $- $- $- $-
$- $- $- $- $- $- $- $- $- $- $- $- $0 Err:508
Total Outflow
$0 #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM!
Net Inflow/Outflow
$0 Err:508 Err:508 #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! Err:508 Err:508
End Cash Balance
$0 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508
BREAK EVEN ANALYSIS Month 12 Annual
Variable Costs Expenses Expenses Explanation
Fixed Costs $- $- total variable expenses
$- $- total expenses minus variable expenses
TIMING ASSUMPTIONS
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