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1. Create your first Access 2013 database
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Course summary HelpCreate your first Access 2013 database Closed captions
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If you're new to Access,and you don't know how to design or build a database,all you need to do is use a template.Start Access, and it shows you the templates automatically.Or, if you already have Access running, click File, and then New.From here, you click the template that captures the kind of data you need to store.For example, if you need to manage asset data, click the Asset Tracking template.Give the database a name, choose a location if you want to, and click Create.When the template opens, click Enable Content, here.This allows the database to run all of its features, and you only have to do this once.Some of the templates help you get started.You can watch a couple videos, or click links for more help.From there, you just enter data, and press Tab, the arrow keys, or use your mouse to move to the next field.Moving to another field also saves your data. You never have to save it yourself.That's it. You don't need to know database design or change anything, but you may want to.For example, this list probably isn't what you need. The text is pretty generic.So to change it, click a cell. Not the header, an actual cell, then right-click and click Edit List Items.Enter the text you want, click OK, and now your categories make sense.This type of database is called a desktop database, and it only runs on your computer.If you need a database that runs on the web, you create an Access App, and I'll show you how in the next
video.
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Course summary HelpCreate your first Access 2013 database Closed captions
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Summary Feedback HelpDesktop Cloud app
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When you need to let several people use a database at the same time, build an Access App.Access Apps are web databases, they run in the cloud on most browsers,and people can use your database, whenever they're connected to the internet or your corporate network.The easiest way to do that is to use a template,and you can select one when you start Access, or when you click File, New.And you can tell it's an app template because of the globe icon.Click the one you want, enter a name, select a server from the list here,or enter a server name here.Just remember, these need to be SharePoint 2013 servers, or you need Office 365.Access downloads and opens the template, and to start working, click Launch App.That starts the database in your browser, and you can enter data.But remember that with an App, you have to click Save to save your data.The other thing to remember about Apps is you use them in your browser,but you create and change them in Access.To do that, click Customize in Access, click Open, and the file opens in Access.You can see the ribbon is smaller than usual. It's only giving you the tools you need to work on Apps.I'll open this form for editing—this is called Layout view—and make a quick change.Press Ctrl, click the labels, change their color, and align them to the right.Click Save, and that publishes your changes to the server.Now click Home, and Launch App.There you go, two databases in minutes, and no need to change anything unless you want to.Finally, the course summary has links to more about using and customizing templates.
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Course summary—Create your first Access 2013 database
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Use a desktop template
1. Start Access and click any desktop template (they
don't have the globe icon). If you have Access
open, click File > New.
2. Enter a name, choose another location for the
database if you want to, click Create.
3. In the yellow message bar, click Enable Content.
4. If the template has videos, watch them or close
that window.
5. Enter data.
6. Press Tab or the arrows, or use your mouse to
move to another field. Moving saves your data.
Change a template
To change a drop-down list, right-click a field in the list
(not a header), click Edit List Items, enter your new
items, click OK.
Use an Access App template
1. Start Access and click any app template (they have
the globe icon). If you have Access open, click File
> New.
2. Enter a name, choose a server from the list, or
enter a server name, click Create.
3. Click Home > Launch App. The app opens in your
browser.
4. Enter data, and click Save when done.
Change an Access App
1. In SharePoint 2013 or Office 365, click Settings >
Customize in Access > Open. The database opens
in Access, and the ribbon shows only the tools you
need.
2. Change your database and save your changes.
That publishes them to your server.
3. Click Home > Launch App to resume using your
database.
See also
• Use a template to create an
Access database
• Basic tasks for an Access 2013
desktop database
• Create an Access App from a
template
• Basic tasks for an Access App
• Modify an Access app
• More training courses
• Office Compatibility Pack
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