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Microsoft Office365 and Azure cloud overview for small businesses and entrepreneurs
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Microsoft Office365 and Azure cloud overview for small businesses and entrepreneurs

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An overview of Microsoft's cloud offerings, licensing options, and capabilities, as of January 2014. The presentation covers the differences between Azure and Office365, and presents several use ...

An overview of Microsoft's cloud offerings, licensing options, and capabilities, as of January 2014. The presentation covers the differences between Azure and Office365, and presents several use cases for different implementation scenarios for products from each server or Office suite.

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Microsoft Office365 and Azure cloud overview for small businesses and entrepreneurs Microsoft Office365 and Azure cloud overview for small businesses and entrepreneurs Presentation Transcript

  • WHAT IS MICROSOFT CLOUD AND HOW CAN IT BE USED BY SMALL AND ENTREPRENEURIAL BUSINESS Presentation copyright OS-Cubed, Inc. www.os-cubed.com 1
  • GENERAL OVERVIEW Presentation copyright OS-Cubed, Inc. www.os-cubed.com 2
  • CONTACT ME! CONTACT INFO: LEE DRAKE – CEO, OS-CUBED, INC. LDRAKE@OS-CUBED.COM 585-756-2444 THIS SLIDESHOW: HTTP://BIT.LY/O365OVERVIEW Presentation copyright OS-Cubed, Inc. www.os-cubed.com 3
  • • NO HARDWARE TO SUPPORT, UPDATE OR TUNE • IN MANY CASES – NO SOFTWARE TO PURCHASE • MONITORING • AUTOMATIC UPDATES TO SERVICES AS NEW VERSIONS WHY TO USE THE CLOUD AND CAPABILITIES ARE RELEASED • 24X365 SUPPORT • REDUNDANT STORAGE OF DATA • REDUNDANT WEB PRESENCE FOR MINIMAL DOWNTIME REASONS TO USE CLOUD SERVICES • OFFSITE LOCATION • CAN EITHER CONTAIN DATA TO SPECIFIC COUNTRY FOR HOSTING OR SHARE ACROSS THE WORLD FOR REDUNDANCY AND PERFORMANCE • SCALE UP AND DOWN AS NEEDED • SPIN UP SERVICES FOR TESTING OR TRIALS Presentation copyright OS-Cubed, Inc. www.os-cubed.com 4
  • MICROSOFT CLOUD CONSISTS OF 2 SETS OF CLOUD SERVICES Azure: Virtual servers, web, database, Active directory OFFICE 365 CLOUD SERVICES AZURE CLOUD SERVICES Presentation copyright OS-Cubed, Inc. www.os-cubed.com Office 365 Office apps, Office web apps, Mobile device apps, SharePoint, SkyDri ve 5
  • • VIRTUAL SERVER INSTANCES (LINUX, MICROSOFT, ETC) • ACTIVE DIRECTORY SERVICES (AUTHENTICATION) • MICROSOFT IIS SERVICES (WEB HOSTING) • MICROSOFT SQL SERVICES (DATABASE AZURE CLOUD SERVICES HOSTING) • MOBILE SERVICES (SPECIALIZED WEB SERVICE FOR MOBILE PLATFORM SUPPORT) • STORAGE AND BACKUP SERVICES (FILES) THINK OF THESE AS “SERVER BASED” SERVICES • SQL REPORTING SERVICES (ANALYTICS) • CACHING SERVICES (OPTIMIZATION AND LOAD BALANCING) • NETWORK SERVICES (VIRTUAL NETWORKS, TRAFFIC MANAGERS) • APP SERVICES (MEDIA STREAMING, BIZTALK, MULTIFACTOR AUTHENTICATION) Presentation copyright OS-Cubed, Inc. www.os-cubed.com 6
  • • HOSTING AN IIS BASED WEBSITE • HOSTING A VIRTUAL SERVER ON THE NETWORK (VARIOUS OS OPTIONS, VIRTUALLY NO LIMITATIONS) • HOSTING A DATABASE, OR A DATABASE LINKED TO A WEBSITE (SOME LIMITATIONS) AZURE SOLUTIONS TO THE CLOUD • MOVING YOUR ACTIVE-DIRECTORY TYPES OF SOLUTIONS YOU CAN USE AZURE FOR • BACKING UP YOUR LOCAL SERVERS OR MULTI-FACTOR AUTHENTICATION OFFSITE • DESIGNING SOPHISTICATED DATABASE ANALYSIS OR BIG DATA OFFERINGS • HOSTING SITES WITH HIGHLY VARIABLE TRAFFIC THAT AUTOMATICALLY SCALE TO REQUIREMENTS Presentation copyright OS-Cubed, Inc. www.os-cubed.com 7
  • • HTTP://WWW.WINDOWSAZURE.COM/ENUS/OVERVIEW/CASE-STUDIES/ • GAMING COMPANIES AZURE EXAMPLES • GAZOO.COM (TOYOTA SITE) • ABBYY – ONLINE DOCUMENT OCR EXAMPLES OF SOLUTIONS BUILT WITH AZURE • ENHANCED CARE MD – ENTREPRENEURIAL STARTUP ROCHESTER FOR HEALTH CARE SERVICES IN • DNN WEBSITES AND DNN PROVIDED HOSTING SERVICES Presentation copyright OS-Cubed, Inc. www.os-cubed.com 8
  • • BACKUP YOUR SERVER OR DATA TO OFFLINE STORAGE • HOST YOUR DNN OR OTHER IIS WEBSITE • TESTING AND TRAILS • HIGHLY SCALABLE STARTUP AZURE FOR SMALL BIZ APPS • SET UP A SERVER IN THE CLOUD RATHER THAN INVESTING IN HARDWARE LOCALLY HOW CAN A SMALL BUSINESS LEVERAGE AZURE • CREATE DATA OR ANALYSIS SERVICES FOR EXISTING OR INTEGRATED DATABASES • DO COLLABORATIVE DEVELOPMENT AND TESTING • LOW COST WAY TO EXPLORE CAPABILITIES OF HIGH COST PRODUCTS Presentation copyright OS-Cubed, Inc. www.os-cubed.com 9
  • • 4 COMPONENTS OF AZURE PRICING • STORAGE • BANDWIDTH AZURE PRICING • COMPUTE TIME OR UP TIME • PROCESSOR QUANTITY, RAM AVAILABLE • VARIES SIGNIFICANTLY BY SERVICE AND TYPE, BEST TO HARD TO JUDGE SPECIFIC PRICING UNLESS YOU TRY STUFF OUT USE THE ONLINE CALCULATOR OR DO SOME TRIAL RUNS TO GET AN IDEA OF COST. • YOU CAN CREATE FREE TRIAL ACCOUNTS AND TRY THINGS FOR A CERTAIN PERIOD OF TIME TO JUDGE COST. Presentation copyright OS-Cubed, Inc. www.os-cubed.com 10
  • • OFFICE 365 IS MICROSOFT’S WAY OF OFFERING MICROSOFT OFFICE TO BUSINESSES OF ALL SIZES, IN A SCALABLE AND EASY TO USE PLATFORM. OFFICE 365 • BOTH ONLINE AND OFFLINE VERSIONS OF OFFICE ARE AVAILABLE. MICROSOFT’S CLIENT DESKTOP SOFTWARE • THE SERVICE IS CARVED UP INTO DIFFERENT CUSTOMER DEMOGRAPHIC TIERS AND IT’S IMPORTANT TO FIGURE THE RIGHT ONE FOR YOU WHEN YOU START TO SOLUTION CONFIGURE OFFICE • SOLD IN MULTIPLE WAYS – BY LICENSE, ONLINE SALES, AND THROUGH CLOUD PARTNERS LIKE OS-CUBED, INC. Presentation copyright OS-Cubed, Inc. www.os-cubed.com 11
  • • OFFICE 365 SUPPORTS WEB AND MOBILE BASED VERSIONS OF THE FOLLOWING APPS: • OUTLOOK • WORD • EXCEL • POWERPOINT OFFICE 365 WEB APPS • ONENOTE • WEB SERVICES • SHAREPOINT • SKYDRIVE SIMPLIFIED OFFICE ON THE WEB • LYNC • SOME VERSIONS OF OFFICE 365 ADD THE OFFLINE VERSIONS OF ALL OF THE ABOVE PLUS: • ACCESS • PUBLISHER Presentation copyright OS-Cubed, Inc. www.os-cubed.com 12
  • • 25 GB MAILBOX (MORE OR UNLIMITED STORAGE WITH SOME ACCOUNTS) OFFICE 365 EMAIL WHAT EMAIL FEATURES ARE INCLUDED IN ALL VERSIONS OF OFFICE 365 • FULL EXCHANGE CAPABILITIES (THERE ARE A COUPLE MINOR EXCLUDED FEATURES), ALIASES, SHARED MAILBOXES, CALENDARING, EMAIL, EMAIL LISTS, CONTACT MANAGEMENT, ETC. • PUSH SYNC WITH OUTLOOK 2007 OR BETTER AND WITH ALL SMARTPHONES, INCLUDING CALENDAR SYNC, CONTACT SYNC AND EMAIL SYNC. • POP, IMAP AND SMTP SERVICES • MULTIPLE DOMAINS PER ACCOUNT • CENTRALIZED WEB MANAGEMENT • SOME VERSIONS INCLUDE INTEGRATION WITH DIRECTORY (LOCALLY OR IN THE CLOUD) Presentation copyright OS-Cubed, Inc. www.os-cubed.com ACTIVE 13
  • • INDIVIDUAL (NO EMAIL, WEB ONLY OR WEB PLUS OFFICE FOR HOME USE ONLY) ($100/YEAR/MAILBOX) SUBSCRIPTION OPTIONS • SMALL BUSINESS (UP TO 25 EMPLOYEES) EMAIL, WEB APPS, SHAREPOINT, OPTIONAL OFFLINE APPS, YOUR DOMAIN NAME(S) ($5-$12.50/MAILBOX/MONTH) • MID-SIZE BUSINESS (UP HOW TO BUY, AND PAY AND WHAT YOU GET…. TO 300 USERS) EMAIL (50GB), WEB AND OFFLINE APPS, ACTIVE DIRECTORY INTEGRATION ($15/MAILBOX/MONTH) • ENTERPRISE (UNLIMITED USERS) – EVERYTHING EMAIL ONLY TO FULL OFFICE APPS. ($4 $20/MAILBOX/MONTH) Presentation copyright OS-Cubed, Inc. www.os-cubed.com FROM 14
  • • IF YOU ARE A STARTUP, WITH ZERO SERVER INVESTMENT AND ZERO INITIAL OUTLAY FOR SOFTWARE YOU CAN GET FULL OFFICE, SHARED STORAGE, EMAIL AND USER LOGINS FOR A VERY LOW MONTHLY PRICE HOW TO USE OFFICE 365 • IF YOU ARE FACING A MASS UPGRADE – MOVING TO SUBSCRIPTION MODEL MAY WELL MAKE SENSE. OEM VERSIONS OF OFFICE SOFTWARE ARE NOT UPGRADEABLE FOR A DISCOUNT – YOU PAY FULL PRICE. • LOWER SCALING UP WITH NO INITIAL INVESTMENT THE COST OF INITIAL HARDWARE BY NOT BUYING OFFICE FOR IT. • MOVE OFFICE TO DIFFERENT MACHINES AT WILL (AGAIN CAN’T DO THAT WITH OEM) • YOU GET 5 COPIES OF OFFICE FOR EACH MAILBOX. PUT IT ON YOUR LAPTOP, HOME COMPUTER, PHONE, SPOUSES COMPUTER, ETC. Presentation copyright OS-Cubed, Inc. www.os-cubed.com 15
  • • WHEN YOUR SUBSCRIPTION EXPIRES OR YOUR MAILBOX IS TERMINATED YOUR APPS GO INTO “READ AND PRINT ONLY” MODE – NO SAVING, OR EDITING. • IF YOU ARE USING SHARED STORAGE YOU WOULD OFFICE 365 DOWNSIDES NEED TO MOVE YOUR FILES BEFORE SHIFTING EMAIL ACCOUNTS TO ANOTHER PROVIDER • OPENING DOCUMENTS FOR EDITING AND SAVING DOCUMENTS IS SLOWER USING INTERNET THAN LOCAL DISADVANTAGES SERVER. • NO SPECIALTY APPS CAN BE INSTALLED ON YOUR REMOTE SERVER – NO QUICKBOOKS, OR SHARED APPLICATIONS LIKE MS ACCESS, ETC. • A REASONABLY SPEEDY INTERNET CONNECTION IS HIGHLY DESIRABLE. Presentation copyright OS-Cubed, Inc. www.os-cubed.com 16
  • • OFFICE 365 FOR EDUCATION: • NEED A QUALIFIED .EDU ADDRESS STUDENT OPTIONS • 4 YEARS OF OFFICE365 PREMIUM FOR $70 • AZURE FOR DEVELOPERS OPTIONS FOR STUDENTS • LOTS OF DEVELOPER OPTIONS • DREAMSPARK • MICROSOFT STUDENT PROGRAMS AND COMPETITIONS Presentation copyright OS-Cubed, Inc. www.os-cubed.com 17
  • • WORK WITH A REPUTABLE DEALER TO DESIGN THE BEST SOLUTION FOR YOU. • DON’T UNDER BUY IF YOU ARE GOING TO GROW. LOCKING YOURSELF INTO A SMALL BUSINESS ACCOUNT WHEN WHAT YOU REALLY NEED IS MIDSIZE OR ENTERPRISE CAN BE EXPENSIVE LONG TERM. PURCHASING ADVICE HOW TO BUY • REMEMBER THAT IF YOU NEED EMAIL ONLY YOUR ONLY OPTION IS ENTERPRISE. • YOU CANNOT MIX AND MATCH ACCOUNTS BETWEEN FAMILIES (INDIVIDUAL, SMALL BUSINESS, MIDSIZE, ENTERPRISE). YOU MUST MOVE YOUR ENTIRE ACCOUNT TO THE NEW PRICING TIER. • YOU CAN MIX AND MATCH ACCOUNTS WITHIN A FAMILY. IF ONLY SOME USERS IN YOUR ENTERPRISE INSTALL NEED OFFICE – JUST BUY IT FOR THEM, AND BUY MAILBOXES FOR EVERYONE ELSE. • BUY WITH A CREDIT CARD TO AVOID YEARLY RELICENSING HASSLES. • DESIGNATE A RESELLER, AND ADD THEM TO YOUR ADMIN PERMISSIONS SO THEY CAN HELP YOU CONFIGURE IT. Presentation copyright OS-Cubed, Inc. www.os-cubed.com 18
  • • YOUR DOMAIN NAME, AND REGISTRATION LOGIN PERMISSIONS. • KNOW WHERE YOUR DNS IS HOSTED INFORMATION YOU’LL NEED STUFF YOU’LL NEED TO MIGRATE TO OFFICE 365 • ACCESS TO DNS SETTINGS THROUGH EITHER A WEBSITE OR YOUR DNS PROVIDER • DECISION ON WHETHER TO MOVE DNS HOSTING TO MICROSOFT OR KEEP LOCAL • INFORMATION ABOUT WHERE YOUR WEBSITE IS HOSTED • INFORMATION ABOUT YOUR CURRENT EMAIL CONFIGURATION • ALL YOUR USERS, MAILBOX NAMES • A MIGRATION STRATEGY Presentation copyright OS-Cubed, Inc. www.os-cubed.com 19
  • • IF YOU HAVE EXCHANGE SERVER ALREADY YOU CAN MIGRATE BY IMPORTING YOUR DATA FROM THE EXCHANGE SERVER (CAN BE COMPLEX TO CONFIGURE BUT IS GREAT FOR LARGE NUMBERS OF MAILBOXES) MIGRATION OPTIONS • IF USING POP EMAIL NOW YOU CAN LOGIN WITH OUTLOOK, BACKUP ALL YOUR MAIL, THEN RESTORE IT TO OFFICE365. LARGE NUMBERS OF MAILBOXES OR LARGE QUANTITIES OF MAIL MAY TAKE A LONG TIME TO SYNC UP. HOW DO I GET MY DATA ONTO OFFICE 365 • CONSIDER HOW MUCH HISTORY YOU WANT OR NEED AVAILABLE THROUGH THE WEB INTERFACE/OFFLINE STORE. • YOUR INTERNET CONNECTION CONTROLS HOW MUCH DATA CAN BE TRANSFERRED AT ONCE. • CONSIDER WHAT YOUR ARCHIVE POLICY WILL BE Presentation copyright OS-Cubed, Inc. www.os-cubed.com 20
  • • GOOGLE APPS – CLOUD MAIL WITH A GOOGLE FLAIR, PLUS ONLINE WEB APPS (ONLINE ONLY). MICROSOFT INTEGRATION IFFY AT BEST. CANNOT GUARANTEE WHERE DATA IS STORED. ENTERPRISE “LIGHT” OTHER OPTIONS THERE ARE A VARIETY OF OTHER CLOUD BASED OPTIONS • AMAZON CLOUD SERVICES – MORE COMPETITIVE WITH AZURE THAN OFFICE 365 • PRIVATE HOSTED EXCHANGE – TYPICALLY MORE EXPENSIVE THAN OFFICE 365 INEXPENSIVE OPTIONS, AND NO OPTION TO ADD OFFICE. • SPECIALIZED CLOUD SERVICES (VARIOUS PROVIDERS, SALESFORCE, ETC) Presentation copyright OS-Cubed, Inc. www.os-cubed.com EMAIL 21
  • QUESTIONS? CONTACT INFO: LEE DRAKE – CEO, OS-CUBED, INC. LDRAKE@OS-CUBED.COM 585-756-2444 THIS SLIDESHOW: HTTP://BIT.LY/O365OVERVIEW Presentation copyright OS-Cubed, Inc. www.os-cubed.com 22