4 Simple Rules
for an
Effective Meeting
By Karim Vaes

Ever felt like this?

After one of these?

You are
NOT
the only one!

Every meeting
must
1 have a
purpose!

Meetings cost money , so question yourself
whether or not this meeting
adds value?
This may seem like a no-brainer...

It's all
2 about timing!

Plan with a specific start
and stop time.
Respect and act accordingly to these times

Keep the meeting
on topic,
all other things
offline!
Topics that don't
relate to all attendants
should be handled separately.

Aim for a maximum of
15 minutes
Be aware that people have a short attention span

3 No passengers!

Restrict attendance
to only those who
need to be there

A chicken and a pig are together when the chicken
says, \"Let's start a restaurant!\".
The pig thinks it over and says;
\"What would we call this restaurant?\".
The chicken says, \"Ham n' Eggs!\".
The pig says, \"No thanks, I'd be committed, but you'd
only be involved!\".
Schwaber and Beedle, 2001
Only have people commited or involved
in your meeting.
This will reduce “off topic” discussions.

4 Don't forget the
meeting minutes!

Be sure to
make notes
have
action points
“What's the point otherwise?”
send out the
minutes
“It's all about communication!”

It's all about timing!
Every meeting must have a purpose!
No passengers!
Don't forget the meeting minutes!
Simple Rules
for an
Effective Meeting

Creative Commons
Attribution
In order of appearance
~ http://www.sxc.hu/photo/941592
~ http://www.sxc.hu/photo/579286
~ http://www.flickr.com/photos/antoniofurno/1031022163/
~ http://www.sxc.hu/photo/912431
~ http://www.sxc.hu/photo/953185
~ http://www.sxc.hu/photo/710329
~ http://www.sxc.hu/photo/665230
http://creativecommons.org/licenses/by/2.0/
Created by Karim Vaes http://kvaes.be/
22/05/2008