CEN ISSS Public Workshop R Diemer[1]

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CEN ISSS presentation during the Workshop on e-invoicing in Brusselson June 19th, 2008

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CEN ISSS Public Workshop R Diemer[1]

  1. 1. European Commission Taxation and Customs Union CEN Open Meeting on Electronic Invoices & Compliance 19th June 2008 in Brussels Work of DG Taxud on e-invoicing Rolf Diemer, Head of Unit, DG Taxud 19 June 2008 Rolf Diemer 1
  2. 2. European Commission Taxation and Customs Union Brief history VAT rules on e-invoicing • Commission launched a call for tender in 1998 for a “study on the requirements imposed by the Member States, for the purpose of charging taxes, for invoices produced by electronic or other means” • Final report was published on 23 August 1999 • The Commission came forward with a proposal for “simplifying, modernising and harmonising the conditions laid down for invoicing in respect to VAT” – published on 17 November 2000 – led to Invoicing Directive (2001/ 115/EC) 19 June 2008 Rolf Diemer 2
  3. 3. European Commission Taxation and Customs Union Invoicing Directive (2001/115/EC) Invoicing Directive (2001/115/EC) was adopted on 20 December 2001 and effective from 1 January 2004 Some of the most important aspects are 1. For the first time a harmonised list of details that appear on an invoice 2. Common rules for e-invoicing 3. As from 1 January 2006 businesses not required to provide prior notification to use e-invoicing 4. Common arrangements for the electronic storage of invoices 19 June 2008 Rolf Diemer 3
  4. 4. European Commission Taxation and Customs Union Invoicing Directive (2001/115/EC) In respect of e-invoices Member States shall accept e-invoices if they guarantee the authenticity of the origin and the integrity of the content This can be done by • Advance electronic signature – With the option for qualified signatures • Electronic Date Interchange (EDI) – With the option of paper summary • Other means accepted by the Member State Member States can not impose other conditions on e-invoicing 19 June 2008 Rolf Diemer 4
  5. 5. European Commission Taxation and Customs Union Background to current work • Commission is committed to review the rules on e-invoicing • Article 237 of VAT Directive 2006/112/EC “The Commission shall present, at the latest on 31 December 2008, a report and, if appropriate, a proposal amending the conditions applicable to electronic invoicing in order to take account of future technological developments in that field” • Moreover the Invoicing Directive (2001/115/EC) did not fully achieve the aims of simplifying, modernising and harmonising the rules on invoicing – Full review of all the rules – Also look where necessary at related issues 19 June 2008 Rolf Diemer 5
  6. 6. European Commission Taxation and Customs Union Invoicing study Commission has launched a study on invoicing to help with review on invoicing rules Key dates - Launch of call for tender 25 July 2007 - Closing date 7 September 2007 - Commission decision 15 November 2007 - Contract signed December 2007 - Final report 31 July 2008 19 June 2008 Rolf Diemer 6
  7. 7. European Commission Taxation and Customs Union Invoicing Study The study will look at all areas of invoicing - Requirement to issue an invoice - Content of an invoice - Storage of invoices - E-invoicing - Other issues 19 June 2008 Rolf Diemer 7
  8. 8. European Commission Taxation and Customs Union Invoicing Study Work areas - Provide a table of invoice legislation in all 27 Member States - Estimate the uptake of e-invoicing solutions - Evaluate the cost of compliance for businesses and the reliance placed by Member States for control purposes on the legislation - Provide recommendations for possible improvements to the invoicing Directive Final report due in July 2008 19 June 2008 Rolf Diemer 8
  9. 9. European Commission Taxation and Customs Union Invoicing Study Phase 1 – initial results Mapping of invoicing legislation in Member States - Excel table on legislation in all 27 Member States - Based on 129 questions - Put into data base allowing search by Member States e.g. Is a paper summary document needed for EDI? Is e-signature based on a qualified certificate? - Information will be made available to the public 19 June 2008 Rolf Diemer 9
  10. 10. European Commission Taxation and Customs Union Invoicing Study Phase 1 – initial results E-invoicing survey - 40% of businesses exchange invoices electronically - Transmission of e-invoices by “other means” is most popular method (pdf, scanning) - Over 50% using e-invoices also invoice in paper form in parallel - Less than 1 in 5 are involved in cross border e-invoicing - 1/5th state regulation/tax authorities is a barrier to e- invoicing (customer/supplier readiness is main barrier) 19 June 2008 Rolf Diemer 10
  11. 11. European Commission Taxation and Customs Union Invoicing Study Phase 2 – analysis of invoicing rules Draft report due in June 2008. Based on, Questionnaire sent to all Member States tax authorities - Importance of rules for control purpose Survey of businesses - Cost of compliance with invoicing rules 19 June 2008 Rolf Diemer 11
  12. 12. European Commission Taxation and Customs Union Legislative proposal • Commission report to Council end of 2008 and accompanied by a possible proposal on invoicing • Any proposal on invoicing should take into account – Reduction of burdens on business of 25% by 2012 – Small Business Act and promotion of SME – Removing the barriers to e-invoicing – Look at issues related to VAT fraud 19 June 2008 Rolf Diemer 12

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