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Presentation by G. Papes, Macedonia (ENG) Eighth SIGMA Regional IPA Conference on Public Procurement, Montenegro, June 2018.


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Presentation by G. Papes, Macedonia (ENG) Eighth SIGMA Regional IPA Conference on Public Procurement, Montenegro, June 2018.

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Presentation by G. Papes, Macedonia (ENG) Eighth SIGMA Regional IPA Conference on Public Procurement, Montenegro, June 2018.

  1. 1. © OECD SIGMA Conference E-Procurement System in Republic of Macedonia E-Government Application with an Impact PUBLIC PROCUREMENT BUREAU Bečići 14 June 2018
  2. 2. Development of Electronic system for public procurement (ESPP) • First national e-procurement system– started up in 2006 as web information system (WIS) for notices and notifications • Electronic publication from the beginning of 2008 on a separate system existed in parallel • 2009/2010 both systems were integrated in Electronic system for public procurement (ESPP) • Public Procurement Bureau – responsible institution 1
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  4. 4. The concept of e-Procurement as e- Gov service What is e-Procurement? • Use of electronic communications and processes by the government and state institutions when buying goods, services and works • Application of e-Procurement – conducting the whole public procurement procedure by electronic means via Internet • More than just “copying” of the traditional procedure, trying to re-engineere some of the processes and introduce innovative tools Used approach in the implementation of e-Procurement in Macedonia as e-Gov service • “step-by-step” and national level approach • centralization strategy - one location for all e-procurement transactions in Macedonia 3
  5. 5. Functionalities of the Electronic system for public procurement • Intuitive, web-based system which enables electronic communication between contracting authorities and domestic and foreign companies • Functionalities of the system:  e-Notices - publication of the Contract notice and tender documentation and other additional tools for increasing transparency  e-Tendering - online submission of tenders/bids  e-Evaluation – automatic electronic evaluation of bids  e-Auction – electronic tool for awarding public contracts  e-Awarding – completing of the procedure and communicating the results to all of the involved parties by electronic means  Publishing of concluded contracts is novelty 4
  6. 6. Procedures enabled through the system According to the current Law on PP • Open Call procedure • Restricted procedure • Simplified procedure • Electronic auctions – last phase in the open, restricted (framework agreement) and simplified procedure 5
  7. 7. Two concepts for e-Auctions lowest price and MEAT • e-auction when criteria is lowest price – the bidders are decreasing the initial lowest price – the winner is always the one with the lowest price • e-auction when the criteria is MEAT – the bidders are decreasing their OWN price – the winner is the one with the highest number of points • For MEAT concept points for other elements (quality, technical characteristics etc.) are given before e-Auction and during the auction rank of bidders is calculated by formula (including all variables) • In case of one proposal submission of Final Price is enabled 6
  8. 8. The impact of e-Procurement in Macedonia (1) What are the actual benefits? • Easier access to the public procurement market for the companies and increasing in transparency • Gradual increasing in the competition in the procurement procedures • Increasing in the efficiency in the public sector • Cutting administrative and operative costs • Decreasing of the period required for completing a procurement procedure 7
  9. 9. The impact of e-Procurement in Macedonia (2) Benefits for the private companies: • Increasing of the level of transparency and equal treatment • Administrative savings • wide use of digital signatures • Over 1.400 government and state institutions and 10.000 private companies are using the system • Approx. 5.000 daily visits, over 100 daily publications of tenders and other procurement notifications and over 170 auctions per day 8
  10. 10. Resent novelties to ensure a transparency and accountability (1) • “Tender Dossier”– electronic purchase via ESPP of documents for the purpose of proving personal situation issued by the Central Registry which will save time, money and additionally strengthen transparency • a module for publishing a contract notices from World Bank, EBRD, and other financial institutions and donors concerning the procurements that are being implemented in Macedonia so entire public may be acquainted with the published procurements by the international institutions • possibility of reviewing tender documentation for ongoing procedures by all interested parties directly in the search engine without the need for registration and system login, so if they are interested and meet the requirements to register on the ESPP and submit a bid 9
  11. 11. Resent novelties to ensure a transparency and accountability (2) • electronic payment (non-cash payment) • December 2017 a new module upon obligation by the Government for CA to upload all concluded contracts • amendments of Tariff book reduces the fee for using the Electronic System for foreign economic operators from 200 to the amount of 130 Euros thus achieving an equal treatment of foreign economic operators in compare with domestic CA when registering the ESPP • From February 2018, (ESPP) new solution OPEN DATA, enabling research for specific contracting authorities and suppliers through various tables, pies, graphs and other visualizations, as well as with filters for search 10
  12. 12. Future reforms with impact to the system • Public Finance Management (PFM) Reform Programme 2018 – 2021 adopted by the end of 2017 • public procurement is listed among other priorities to be reformed • new legislation in line with 2014 directives and on public procurement under preparation • Twinning to Strengthen core functions of PFM is planned 11
  13. 13. Data on usage of ESPP for 2017 : Type of procedure Number of contract notices Simplified competitive procedure (up to EUR 5,000) 7.619 Simplified competitive procedure (exceeding EUR 5,000) 5.315 Open procedure 4.259 Restricted procedure / Negotiated procedure with prior publication of a contract notice 8 Qualification system 19 Design contest 7 Total 17.227 12
  14. 14. Number of procedures conducted fully electronically • In 2015, 16.4% procurement procedures were conducted by electronic means via (ESPP) • PPL introduced gradually but mandatory increase for use of e-procurement, thus in 2017 it was mandatory for at least 50% out of total number of published procedures (open, simplified and restricted) • But in 2017 – 80% procedures were conducted completely electronically (it was overcome with 29% percentages out of the total number of published CNs (17.193) • To compare, number of procedures in 2016 was 48% • in 2018 obligation to conduct procedures by electronic means is 100% 13
  15. 15. Future plans • E- Procurement plan • E-catalogues and e-Market • Publishing of concluded contract • E-appeal • Implementation of red-flags indicators on ESPP • In future some reports from competent institutions as anti-corruption measures 14
  16. 16. Thank you for your Attention! Gabriela Papesh 15