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Welcome to       Position-Specific          Training for    The Scouting Committee1
We Will Cover    the Committee        Serving      Boy Scouts2
When it    Also Serves the    Varsity Scouts3
And How One Committee Can    Also Serve the Venturing Crew4
Basic Training Overview  • Youth Protection  • Fast Start - there is a separate video for each    area; recommended  • Thi...
The Aims of Scouting          Do Not Change    Across Differing Age Groups6
The Aims of Scouting          Do Not Change    Across Differing Age Groups        • Character development        • Citizen...
What Scouting (All Three Phases)      Can Provide a Young Man    • Sense of belonging   • Self-reliance    • Achievement a...
Adult Leadership    • Troop      • Scoutmaster      • Assistant Scoutmaster(s)9
Adult Leadership     Troop        •Scoutmaster        •Assistant Scoutmaster(s)     •Team        •Coach        •Assistant ...
Adult Leadership     • Troop       • Scoutmaster       • Assistant Scoutmaster(s)     • Team       • Coach       • Assista...
Adult Leadership     • Troop       • Scoutmaster       • Assistant Scoutmaster(s)                       • Team            ...
Boy Scout Troop Organization             Asst.               Scoutmaster               Asst.          Scoutmaster         ...
Varsity Scout Team Organization                                            Coach                  Assistant               ...
Varsity Scout Team Organization -                   Small15
Venturing Crew Organization16
Scouting Committee Positions     *Committee Chair     *Secretary/Treasurer - use as FOS Chair     *Outdoor/Activities Chai...
Scouting Committee Positions              for Small Units     Note the consolidation for small units     *Committee Chair/...
Why So Many                  Positions?   • How can a committee of one or two be a     committee?   • What are they suppos...
Fewer Committee Positions     *Normally there is a separate committee required     for each unit.     *This means a minimu...
Which Comes First?     • Many times we find the sponsoring organization       fills the leader positions first, then start...
Filling the Positions• A full organization chart would have each of these positions  filled. • It is the committee’s job t...
Duties (Job     •                       Descriptions)         The district has detailed job descriptions         available...
Some Details   • Chairman - makes personnel recommendations     to COR, conducts/directs monthly committee     meeting, re...
More Details     •   Advancement Coordinator - points out individual needs of         advancement, arranges/coordinates/co...
Roles of the Committee   • Serves as a Board of Directors for all three areas   • To be a support to the Unit Leaders and ...
Additional Roles of the                    Committee     • Each unit to be under direction of the Committee     • Assure a...
The Scouting Committee                Is Supported by     • Chartered organization     • District and Council, through    ...
Resources Available To Help Committee• Articles (each area) in Scouting           Magazine• Internet sites (ea area) Counc...
Where Can We Find              Committee Members?     • Parents (Who doesnt have time for their son?)     • Sunday School ...
What Can Be Done If The        Committee Isn’t Functioning?     • Offer to help the Chair.     • Talk to the Chartered Org...
Points of a Good Committee                  Agenda   • Conducted/directed by the Chair, using a printed     agenda   • Pra...
A Recommended                  Committee Agenda     • Due to its importance, the Zion District has developed a       recom...
Early Warning Signals -        Items Which Signify Unit Needs     • Irregular meetings       • Limited     • No written pr...
Signs of a Strong Program • Youth-led program • Regular advancement, awards, and recognition • Lots of traditions • Leader...
Committee Summary     •   Learn your duty     •   Do your duty     •   Encourage others to do the same     •   A need to h...
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Transcript of "Sc var-vent comm - full"

  1. 1. Welcome to Position-Specific Training for The Scouting Committee1
  2. 2. We Will Cover the Committee Serving Boy Scouts2
  3. 3. When it Also Serves the Varsity Scouts3
  4. 4. And How One Committee Can Also Serve the Venturing Crew4
  5. 5. Basic Training Overview • Youth Protection • Fast Start - there is a separate video for each area; recommended • This Is Scouting (Previously required, recommended) • Troop Committee Challenge • Each of these are available online at myscouting.org • To be followed up with monthly in-service at5 Roundtable
  6. 6. The Aims of Scouting Do Not Change Across Differing Age Groups6
  7. 7. The Aims of Scouting Do Not Change Across Differing Age Groups • Character development • Citizenship training • Mental and physical fitness7
  8. 8. What Scouting (All Three Phases) Can Provide a Young Man • Sense of belonging • Self-reliance • Achievement and • Healthy interaction recognition with others • Self-esteem • Leadership • Self-confidence development • Self-discipline • Experience of teamwork • Significant away-from-8 home experiences
  9. 9. Adult Leadership • Troop • Scoutmaster • Assistant Scoutmaster(s)9
  10. 10. Adult Leadership Troop •Scoutmaster •Assistant Scoutmaster(s) •Team •Coach •Assistant Coach(es) •Program Advisors10
  11. 11. Adult Leadership • Troop • Scoutmaster • Assistant Scoutmaster(s) • Team • Coach • Assistant Coach(es) • Program Advisors • Crew • Advisor • Associate Advisor(s) • Consultants11
  12. 12. Adult Leadership • Troop • Scoutmaster • Assistant Scoutmaster(s) • Team • Coach • Assistant Coach(es) • Program Advisors • Crew • Advisor • Associate Advisor(s) • Consultants12
  13. 13. Boy Scout Troop Organization Asst. Scoutmaster Asst. Scoutmaster Scoutmaster Patrol Leaders’ Council Senior Patrol Leader Patrol Patrol Patrol Leader Leader Leader Patrol Patrol Patrol13
  14. 14. Varsity Scout Team Organization Coach Assistant Coach Cocaptain Captain Cocaptain Advancement High Adventure/ Personal Service Special Programs/ Manager Sports Manager Development Manager Events Manager Manager Squad Leader Squad Leader Squad Leader Squad Leader Squad Leader Squad Leader Squad Leader 5-7 Young Men 5-7 Young Men 5-7 Young Men 5-7 Young Men14
  15. 15. Varsity Scout Team Organization - Small15
  16. 16. Venturing Crew Organization16
  17. 17. Scouting Committee Positions *Committee Chair *Secretary/Treasurer - use as FOS Chair *Outdoor/Activities Chair *Advancement Chair *Scouting Trainer *Primary President (LDS Units) *Membership & Registration Chair - consider using the YM Secretary ScoutParents Scouting Coordinator17 * “Must Have” positions in Zion District
  18. 18. Scouting Committee Positions for Small Units Note the consolidation for small units *Committee Chair/Secretary/Treasurer *Outdoor/Activities & Trainer *Advancement/Membership Coord *Primary President (LDS Units) ScoutParents Scouting Coordinator xx* “* “Must Have” Must Have”18 * “Must Have” positions in Zion District
  19. 19. Why So Many Positions? • How can a committee of one or two be a committee? • What are they supposed to do? • Where do they find what they are supposed to do? • How do we get them to do their jobs? • What would several functioning committee members do for the morale of the typical leader?19 • How could they help a struggling leader?
  20. 20. Fewer Committee Positions *Normally there is a separate committee required for each unit. *This means a minimum of 3 each for Scouts, Varsity, and Venturing. *Including Program Advisers for a full Varsity staff requires 5 additional positions. *By using the district-recommended consolidation of one committee, at least 11 positions are eliminated, but the needed tasks can still be accomplished.20
  21. 21. Which Comes First? • Many times we find the sponsoring organization fills the leader positions first, then starts looking for individuals to serve on the committee, almost as an afterthought. • What is wrong with this approach? • If one of the roles of the committee is to recommend personnel to the COR, then it stands to reason they ought to be the first to be called to serve, so they can fulfill this part of their task.21
  22. 22. Filling the Positions• A full organization chart would have each of these positions filled. • It is the committee’s job to recommend candidates for most of these positions to the COR, through the chair, when there are22 vacancies.
  23. 23. Duties (Job • Descriptions) The district has detailed job descriptions available. • We started with the basic job descriptions from National. • From there we added items, based on our experience. • We considered needs of the unit young men and their leaders. • Needs of the district and council were also addressed.23 • We included roles specific to LDS units. UtahScouts.Org; Districts; Zion; Scouting
  24. 24. Some Details • Chairman - makes personnel recommendations to COR, conducts/directs monthly committee meeting, receives accountability reports, looks for needs, makes assignments, follows up • Secretary/Treasurer - makes note of assignments, conducts annual surveys, works with youth historians, prepares budgets, unit FOS Chair • Outdoor Coord - maintenance of equipment, Tour Plans, Special Programs/Events advisor to24 Varsity, Youth Coordinator for Venturing
  25. 25. More Details • Advancement Coordinator - points out individual needs of advancement, arranges/coordinates/conducts boards of review, maintains records, obtains awards, is a resource person for Eagle procedures, recommends adults to receive appropriate awards and recognition • Trainer - to be an experienced Scouter, orients new leaders, presents short in-service at committee meetings, keeps track of leaders who have/need various types of training, promotes youth leader training programs - den chief, troop/team/crew leadership training, Timberline, and All-Stars • Membership - registers young men and adults during the year, leads the rechartering process in September, inputs Troop/Team/Crew data for rechartering of the three units, secures Den Chiefs for Cub Dens25
  26. 26. Roles of the Committee • Serves as a Board of Directors for all three areas • To be a support to the Unit Leaders and District • Fulfill many of the “little” but time-consuming needs • Paperwork – does it ever end? • Boards of Review – standing monthly assignment • Advancement – something for everyone every quarter • Outings – dont forget transportation and food26 • Each member should have specific responsibilities
  27. 27. Additional Roles of the Committee • Each unit to be under direction of the Committee • Assure at least a one year outline for each unit’s plans • Provide a force of stability for the programs • Accountability - see that the intended programs are delivered • To have at least 7 members (4 if identified as a small unit, Zion District Requirement) • Experience has shown that a larger committee generally ensures stronger, more stable units27
  28. 28. The Scouting Committee Is Supported by • Chartered organization • District and Council, through • District Roundtables/Huddles/Forums • District Committee • District Training Team • Commissioners • District Executive28
  29. 29. Resources Available To Help Committee• Articles (each area) in Scouting Magazine• Internet sites (ea area) Council, National, Other (see Google)• Scout (each area) Committee Guidebook• Scout (each area) Committee Challenge• Scoutmaster Handbook • Varsity Scout Guidebook • Venturing Leader Manual 29 • Venturing Handbook &
  30. 30. Where Can We Find Committee Members? • Parents (Who doesnt have time for their son?) • Sunday School Teachers • Home Teachers & Visiting Teachers (LDS units) • Grandparents, Aunts & Uncles, and other relatives • Non-member family friends • Older members of the sponsoring organization • People who love young men30
  31. 31. What Can Be Done If The Committee Isn’t Functioning? • Offer to help the Chair. • Talk to the Chartered Organization Representative. • Talk to the Unit Commissioner. • Suggest additional names to the Chair. • Lead out with personal service. Encourage others to do the same. • Repeat the above.31
  32. 32. Points of a Good Committee Agenda • Conducted/directed by the Chair, using a printed agenda • Prayer, Scout Oath, Scout Law • Visual review of announcements and calendar, commented on only as needed • Trainer presents a short in-service lesson • Leaders outline successes and challenges • Each committee member reports on their stewardship • Problems and needs are identified32 • Chair makes assignments
  33. 33. A Recommended Committee Agenda • Due to its importance, the Zion District has developed a recommended agenda, covering the three programs, expanded from the skeletal one from National intended for only one. • It is intended as a “Return and Report” agenda with many intentional details to aid all in seeing one another’s responsibilities, allowing a strengthening of the committee’s ability to function as a team. • When leaders realize they have a team behind them they are more likely to: • Feel accountable. • Deliver the intended program. • Be strengthened as they sense this system of33 support.
  34. 34. Early Warning Signals - Items Which Signify Unit Needs • Irregular meetings • Limited • No written program Roundtable/Huddle/For • Little advancement, um attendance awards, or recognition • Weak Scouting • Few in uniform committee • Seldom participate in • Limited parental district events involvement • Insufficient outdoor • Minimal youth program leadership • Lack of discipline34 • Leaders not fully
  35. 35. Signs of a Strong Program • Youth-led program • Regular advancement, awards, and recognition • Lots of traditions • Leaders aware of, and following, safety guidelines • Annual program planning • Youth and leaders wearing uniforms • Leaders who are Wood Badge trained - at least one additional in each unit each year • Regularly qualifies for Journey to Excellence award35
  36. 36. Committee Summary • Learn your duty • Do your duty • Encourage others to do the same • A need to have a full and functioning committee • Meet regularly • Follow a written agenda • Support the leaders • See that the intended program is delivered36
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