Tips on how to run a successful sorority or fraternity chapter meeting

1. Chapter Meeting Efficiency Plan
Fall 2014
Anna Mae Masi- Guard

2. Past Problems:
•Too much chatter during chapter meetings
•Inability to follow correct alphabetical order according
to ADPi ritual standards
•Overall lack of respect for officers and other sisters
during chapter meetings…remember… we live for each
other!

3. Goals:
•To enter chapter meetings in an orderly and respectful way
•To be in proper alphabetical order according to ADPi ritual
•To limit talking and chatter by maintaining and upholding a
seating chart
•To positively reward members who exemplify respect in
chapter meetings
•To help ensure all members are able to efficiently receive
information regarding the chapter by limiting distractions

4. Proposal

5. Entering Chapter:
Chapter members will be admitted through THREE separate doors based
on LAST NAMES:
•A-G: Enter through the KITCHEN door
•H-N: Enter through the CHAPTER ROOM door(s)
•O-Z: Enter through the SUNROOM door(s)
•There will be lists of the names posted outside each respective door before
chapter meetings (including where each member stands in line)
•The organization will be changed once Alpha Members become initiated.

6. √
Kitchen:
A-G
Chapter:
H-N
Sunroom:
O-Z
Example of
seating chart:
Initiated members will enter in every other row until
Alpha members are initiated.

7. Seating:
•Each member will be sitting in the exact same seat each week.
•There will be a card on each chair with a member’s name on it, so if a
member isn’t present in chapter, we will know because her seat will be
empty.
•At least for the first few weeks, there will be a piece of paper at the end of
each row with the last names of the first and last people on the row.
•Example:
Davis –
Green

8. Seating List Examples:
• Last names A-G will enter through the kitchen door
1. Alford, Brooke
2. Andrews, Taylor
3. Beacham, Hayley
4. Bearden, Jessica
5. Behr, Taylor
6. Benedict, Brittany
7. Biernot, Missy
8. Bishop, Melissa
9. Bodkin, Ashlyn
10. Boone, Kate
11. Brown, Rachel
12. Burns, Taylor
13. Cagle, Taylor
14. Cantrell, Maysen
15. Carme, Cara
16. Carnes, Alexis
17. Cartledge, Kessler
18. Cathey, Ashlyn
19. Ciupak, Rebecca
20. Clark, Emily
21. Cobb, Laural
22. Cordell, Taylor
23. Croy, Caroline
24. Cullens, Geordan
25. Davis, Sarah
26. Dean, Juliana
27. Delaney, Racquel
28. DeLay, Savannah
29. Dennard, Hunter
30. Dipietro, Aubriann
31. Doolittle, Sydney
32. Dostie, Erica
33. Duffy, Brittany
34. Duggan, Kate
35. Evans, Morgan
36. Evans, Rachael
37. Gabrielson, Bailee
38. Ghering, Sara
39. Gooby, Addie
40. Grabiak, Jessica
41. Green, Wendy
42. Greene, Kristin
43. Greene, Meagan
44. Grulke, Christin
*Roster is tentative and
subject to change

9. Seating List Examples:
Last names H-N will enter through the chapter room door
1. Hamilton, Ashley
2. Hampton, Melanie
3. Harper, Savannah
4. Hart, Christine
5. Hickman, Shelby
6. Hinson, Mariah
7. Hinton, Jacey
8. Holder, Caroline
9. Holmes, Emily
10. Hood, Maggie
11. Howard, Gabrielle
12. Howell, Emily
13. Hren, Bryce
14. Hughey, Shelby
15. Hunt, Emily
16. Jacobs, Samantha
17. Johnson, Caroline
18. Johnson, Kaley
19. Johnson, Megan
20. Johnson, Summer
21. Jordan, Jessalyn
22. Jordan, Sydney
23. Kistler, Annamarie
24. Klein, Ciara
25. Klein, Cobi
26. Knight, Kortney
27. Kopanski, Alyssa
28. Kubea, Nicolette
29. LaMee, Abbey
30. Largent, Hope
31. Lasseter, Kendall
32. Lavender, Corryne
33. Lightsey, Clara Beth
34. Lunceford, Kasey
35. Madryga, Laura
36. Mann, Gina
37. Martin, Lauren
38. Masi, Anna Mae
39. McPherson, Ashley Kate
40. Miller, Tillery
41. Misterka, Mary Ashley
42. Moe, Sarah
43. Monk, Madison
44. Moore, Jessie
45. Morales, Melanie
46. Murphey, Samantha
47. Murry, Tori
48. Nevil, Katie
49. Norris, Carrie

10. Seating List Examples:
Last names O-Z will enter through the sunroom door
1. Osburn, Erin
2. Pettit, Rebecca
3. Phillips, Hannah
4. Pratt, Lindsay
5. Raftis, Michelle
6. Rainwater, Emily
7. Rasmussen, Kaitlin
8. Richards, Megan
9. Ringwelski, Andria
10. Roberts, Sara D
11. Ross, Macneil
12. Ruffo, Bailie
13. Saad, Alex
14. Salzberg, Carli
15. Sammon, Ann Marie
16. Satcher, Kristen
17. Sharp, Carson
18. Simons, Makenzie
19. Smallwood, Tyler
20. Smith, Lexi
21. Smith, Mary Charles
22. Solomon, Mary English
23. Soph, Bethany
24. Stovall, Kinsey
25. Strickland, Sierra
26. Sullivan, Mary Logan
27. Sutlive, Tricia
28. Swan, Lexi
29. Thrift, Ansley
30. Tillman, Kristen
31. Tolbert, Journey
32. Walker, Erin
33. Walker, Kristin
34. Walker, Reyna
35. Wardlaw, Katherine
36. Waters, Halen
37. West, Karlee
38. Widener, Ansley
39. Wilhelm, Maddie
40. Wilkinson, Kayla
41. Williams, Hunter
42. Willis, Meagan
43. Wilson, Payton
44. Wood, Kaitie
45. Wooditch, Catherine
46. Worsham, Logan
47. Yelvington, Marta

11. Admitting Members
•The Guard will admit members at the sunroom door for easy
access to the AV system, lights, and staircase.
•Guard committee members will alternate admitting members
at the kitchen door and chapter room door.
•The committee will be assigned a schedule at the beginning of
each month.
•Committee members assisting with admitting members will
also remind sisters of dress code, proper sign and password,
and will not allow food or drinks into the meeting.

12. Positive Reinforcement
•The Guard and Guard Committee members will take note of
sisters who showed up early/on time, were always in ABC
order, and who were notably mindful and respectful in chapter
meetings.
•The committee will discuss about these members during the
week following, then in the next meeting, said members will
receive a gift/token out of the Guard’s budget!

13. Other Ideas:
•Collect a list of where sisters live and who they live with. We
will use this list to compile a monthly schedule for setting up
and taking down chapter.
•Example: We will choose sisters who live at Copper Beech to
help set up for chapter on 8/23 because they can carpool to
and from the ADPi house.
•Every member will be given a hard and electronic copy of
this list so they can exchange phone numbers and coordinate
rides on their own.

14. Other Ideas :
•Member who are caught using their cellphones, chatting
excessively, or violating other rules will be given a warning
and the warning will be recorded by the Guard
•If the member is caught violating another rule (or the same
rule twice) in a given time period, the Guard will report the
member to the Director of Standards and Ethics for further
review.

15. I know this seems like a lot!
But just remember…
If we follow this plan we will inevitably have:
-Shorter meetings
-Less hostility towards meetings/each other/officers
-A stronger sisterhood!
-More respect for each other!