Fetching appropriate information from piles of documents is probably one of the most tedious and challenging task that any company is facing today. And when we talk about the publishing companies, the problem multiplicates many-folds. It is a daunting task for them to maintain their workflow manually. As in the case of certain documents a lot of people might be working on the same document simultaneously. And the document flows past a lot of people right from writing the content to editing and then publishing. These days either a single writer or multiple writers might write a book. So all the writers have to have both read and write permissions on that single piece of document. There are chances of conflicts as well as they have an ardent need of versions so that they can have a clear comparison between the edited and original documents. With this comes a totally related problem of tracking. When more than one individual is involved in an activity, tracking becomes very vital. Tracking ensures credibility of information. In the publishing sector the document goes through a number of review cycles. So it is important to be aware of the sequence of flow as well as to know at which phase is the document at present? It is also important to keep a record of when, why, and who made updates. Fetching the right information smartly is important because most of the valuable information in organizations is in the form of lots of well-managed and not-so-well-managed documents such as reports, letters, memos, agreements, policy statements, contracts etc. So most of them these days are opting for an automated document management system which not only simplifies accessing the correct information but also helps to keep a proper track of the records.

2. Fetching appropriate information from piles of documents is probably one of the most
tedious and challenging task that any company is facing today.

3. When we talk about the publishing
companies, the problem
multiplicates many-folds. It is a
daunting task for them to
maintain their workflow manually.

4. The document flows
past a lot of people right
from writing the content to
editing and then publishing.

5. These days either a single
writer or multiple writers
might write a book. So all
the writers have to have
both read and write
permissions on that single
piece of document and
there will be high chances
of conflicts.

6. Why Publishing Companies
Should Use Alfresco?

7. Role Of Alfresco
Fetching right information, tracking a
document and automating a workflow are
of utmost importance for the publishing
companies so here Alfresco plays a vital role.

8. Automating the Workflow
Alfresco is a sturdy document
management system with the
concept of customization.

9. Customizations are any changes
incorporated to the Alfresco default
functionality as per the requirement.
These changes can include adding a web
script, editing an existing configuration file,
or developing a full-featured module as per
the need of the enterprise.
What is Customization?

10. Alfresco is of utmost importance for workflow automation- workflow which includes structured processes with
a sequence of connected steps. The domains that are taken care of here are as follows:
1. Repository Management.
2. Document Management.
3. Search Management.
Alfresco takes care of the following domains:

11. Repository Management

12. Alfresco at its core is basically a repository that provides a store
for the content and a wide range of documents, and that can be
very efficiently used by the content applications.
It is a strong content management system

13. The content metadata is stored in a relational
database, while the content itself is stored
directly on the file system.

14. It stores the files appropriately in specific folders. So
one can be absolutely sure of accessing the correct
documents without wasting any time.
The metadata carries all the relevant information
related to a particular file such as who is the author,
time of creation, when was it last modified, the main
keyword and a lot more.

15. Document Management

16. The publishing companies also face hardships in managing their
document details. It is very crucial to track a document in a
publishing company as it goes through a number of editing and
review cycles.
Alfresco gives them a proper
document management system.

17. It helps in customizing the metadata of the document.
It holds all the information like who is the author or editor
or reviewer.
It also gives the provision of tracking who and when was
the document edited. This increases the credibility
and security of the information to be published.

18. It helps to customize the permission on each
and every folder thereby playing a vital part in role
management.
It provides the ease of setting read and write
permission on a particular folder on different people
who have access to that folder.

19. It helps in real time collaboration and also
gives the provision of versioning. It helps in saving
the prior version as it goes through a number of
review cycle. So it of utmost importance to keep a
record of the earlier documents.

20. Search Management.

21. The publishing companies have TBs of data to
handle. Thus it is practically impossible for them to
access any document after a long time of a certain
domain

22. Alfresco content management also helps in
customizing the search. It can be configured in a
way such that the metadata along with other
relevant information also holds the tags relating
to that article.
And hence the search filter can be customized and
made capable to access a document depending
on the content of it.

23. Conclusion
Alfresco proves to be a rock solid platform for all the publishing
companies and is capable of catering to all the problems associated with
it.

24. Conclusion
It not only automates the entire process but also helps to keep a record
of all the changes so as to who and when was it done. Thus
Alfresco-a highly efficient content management system
can also be coined as the ideal match for the publishing
enterprises.

25. Conclusion
Thus Alfresco-a highly efficient content management system can also be
coined as the ideal match for the publishing enterprises.

26. Thank You!
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Official blog link: http://www.algoworks.com/blog/why-publishing-companies-should-use-alfresco/