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Preservation & Digitization Projects: Sources of Funding for Libraries, Museums and Archives


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  • 1. Michigan Collections Network Nov. 14, 2012 Preservation & Digitization Projects Sources of Funding for Libraries, Museums and Archives Timothy J. Chester
  • 2. Stewarding Michigan’s Treasures• A report issued by the • Assessed the status and Michigan Museums needs of Michigan’s Association in April 1,513 collecting 2012. institutions: libraries,• Funded by the Institute archives and museums of Museum & Library of all kinds, with 458 Services & MCACA institutions• Research support from participating; a 30% GVSU’s Johnson Center response rate. for Philanthropy
  • 3. National Endowment for the Humanities Division of Preservation & Access• Documenting Endangered Languages September 16, 2013 Humanities Collections and Reference Resources July 16, 2013• National Digital Newspaper Program January 17, 2013• Preservation and Access Education and Training 1, 2013• Preservation and Access Research and Development May 1, 2013• Preservation Assistance Grants for Smaller Institutions May 1, 2013• Sustaining Cultural Heritage Collections December 4, 2012
  • 4. NEH Preservation Assistance Grants for Smaller InstitutionsPreservation Assistance Grants help small and mid-sized institutions—such as libraries, museums, historical societies, archival repositories, cultural organizations, town and county records offices, and colleges and universities—improve their ability to preserve and care for their significant humanities collections. These may include special collections of books and journals, archives and manuscripts, prints and photographs, moving images, sound recordings, architectural and cartographic records, decorative and fine art objects, textiles, archaeological and ethnographic artifacts, furniture, historical objects, and digital materials.• Applicants must draw on the knowledge of consulting conservators whose preservation skills and experience are related to the types of collections and the nature of the activities that are the focus of their projects.• Similarly, when assessing the preservation needs of archival holdings, applicants must seek a consultant specifically knowledgeable about archives and preservation. Because the organization and the preservation of archival collections must be approached in tandem, an archival consultant should also provide advice about the management and processing needs of such holdings as part of a preservation assessment that includes long-term plans for the arrangement and description of archival collections.• Small and mid-sized institutions that have never received an NEH grant are especially encouraged to apply.Applications are due May 1, 2013. Grants are awarded for up to $6,000 and no match is
  • 5. NEH Sustaining Cultural Heritage Collections GrantsSCHC grants help cultural institutions meet the complex challenge of preserving large and diverse holdings of humanities materials for future generations by supporting preventive conservation measures that mitigate deterioration and prolong the useful life of collections.• Libraries, archives, museums, and historical organizations across the country are responsible for collections of books and manuscripts, photographs, sound recordings and moving images, archaeological and ethnographic artifacts, art, and historical objects. To preserve and ensure continued access to such collections, institutions must implement preventive conservation measures, which encompass managing relative humidity, temperature, light, and pollutants in collection spaces; providing protective storage enclosures and systems for collections; and safeguarding collections from theft and from natural and man-made disasters.• This program helps cultural repositories plan and implement preservation strategies that pragmatically balance effectiveness, cost, and environmental impact. Projects should be designed to be as cost effective, energy efficient, and environmentally sensitive as possible, and they should aim to mitigate the greatest risks to collections rather than to meet prescriptive targets.Applications due Dec. 4, 2012. Grants are made for up to $40,000 for planning requiring a 20% match, and for up to $350,000 for implementation, with a 50% required match .
  • 6. National Endowment for the Humanities Division of Public ProgramsAmerica’s Historical and Cultural Organizations Grants provide support formuseums, libraries, historic places, and other organizations that producepublic programs in the humanities. Grants support the following formats:exhibitions at museums, libraries, and other venues; interpretations ofhistoric places, sites, or regions; book/film discussion programs; livinghistory presentations; other face-to-face programs at libraries, communitycenters, and other public venues; and interpretive websites.Planning grants support the early stages of project development, includingconsultation with scholars, refinement of humanities themes, preliminarydesign, and audience evaluation. Due January 9 and August 9 2013. 50%match required, grants made up to $40,000. Up to $75,000 under unusualcircumstances.Implementation Grants support final scholarly research and consultation,design development, production, and installation of a project forpresentation to the public. Due January 9 or August 9, 2013. 50% matchrequired, grants made between $50,000 to $400,000.
  • 7. Institute of Museum & Library Services www.imls.govSparks! Ignition Grants for Libraries and Museums are a special funding opportunity within the IMLS National Leadership Grants program. These small grants encourage libraries, museums, and archives to test and evaluate specific innovations in the ways they operate and the services they provide. Sparks Grants support the deployment, testing, and evaluation of promising and groundbreaking new tools, products, services, or organizational practices and may involve risk. Successful proposals will address problems, challenges, or needs of broad relevance to libraries, museums, and/or archives. A proposed project should test a specific, innovative response to the identified problem and present a plan to make the findings widely and openly accessible. Applications due February 1, 2013. Grants range from $10,000 to $25,000 No match is required.Museums for America Grants MFA grants support activities that strengthen museums as active resources for lifelong learning, as important institutions in the establishment of livable communities, and as good stewards of the nation’s collections. MFA grants can fund both new and ongoing museum activities and programs. Examples include planning, managing and conserving collections, improving public access, training, conducting programmatic research, school and public programming, producing exhibitions, and integrating new or upgraded technologies into your operations. There are three categories within the MFA program:• Learning Experiences IMLS places the learner at the center and supports engaging experiences in museums that prepare people to be full participants in their local communities and our global society. Projects should deliver high quality, inclusive, accessible and audience-focused programs, exhibitions, and services for lifelong learning in formal or informal settings.• Community Anchors IMLS promotes museums as strong community anchors that enhance civic engagement, cultural opportunities, and economic vitality. Projects should address common community challenges and demonstrate how your museum improves the quality of life and enriches community members’ knowledge and understanding of critical local and global issues, provides forums for community dialogue, and/or connects individuals to resources in the broader community service infrastructure through its programs and services. Projects may include capacity-building activities that position your museum to be more effective in fulfilling its role as a community anchor institution.• Collections Stewardship IMLS supports exemplary stewardship of museum collections and promotes the use of technology to facilitate discovery of knowledge and cultural heritage. Projects should support the care and management of collections to expand and sustain access for current and future generations. Projects should reflect systematic, holistic, logical approaches to the documentation, preservation, and conservation of tangible and digital collections to sustain and improve public access.Applications due Jan. 15, 2013. Grants range from $5000 to $150,000. 1:1 match is required, but may include in-kind as well as cash.
  • 8. Institute of Museum & Library Services www.imls.govNational Leadership Grants for Museums & Libraries• NLG support projects that address current and future needs of the museum and library fields that have the potential to advance practice in the profession so that institutions can improve services for the American public. Successful proposals will generate results such as models, new tools, research findings, services, practices, and/or alliances that can be widely used, adapted, scaled, or replicated to extend and leverage the benefits of federal investment.Distinguishing features of all National Leadership Grants for Museums projects are:• Broad Impact: Proposals should address key needs and challenges that face museums or libraries. Projects should show the potential for far-reaching impact, influence practice throughout the profession; and reflect awareness and support of current strategic initiatives and agendas in the field.• Innovation: Proposals should demonstrate a thorough understanding of current practice and knowledge about the subject matter, and show how the project has the potential to strengthen and improve services to benefit the audiences and communities being served.• Collaboration: While partners are not required in all NLG for Museums projects, partnerships can help demonstrate a broad need, field-wide buy-in and input, access to appropriate expertise, and sharing of resources.Deadline: January 15, 2013. Grant Amounts :$50,000 - $500,000. Grant Period: Up to three years. Matching Requirement: 1:1 requirement for budgets of $250,000 and above.HIGHLY COMPETITIVE!
  • 9. National Historic Publications & Records Commission Each year, Congress appropriates up to $10 million for NHPRC grants in support of the nations archives for projects to edit and publish historical records of national importance. The NHPRC supports projects to:• research and develop means to preserve authentic electronic records• assist archives through a network of state partners• preserve and make accessible records and archives• publish papers documenting Americas founding era• publish papers documenting other eras and topics important to an understanding of American history• improve professional education for archivists and historical documentary editors
  • 10. NHPRC Grants• Documenting Democracy: Access to Historical Records Proposals that promote the preservation and use of the nations most valuable archival resources. Projects should expand our understanding of the American past by facilitating and enhancing access to primary source materials. Final Deadline: October 4, 2012• Digitizing Historical Records Supports cost-effective methods to digitize nationally significant historical record collections and make the digital versions freely available online. Projects must make use of existing holdings of historical repositories and consist of entire collections or series. Final Deadline: June 7, 2012
  • 11. NHPRC GrantsElectronic Records Projects The National Historical Publications and Records Commission seeks proposals that will increase the capacity of archivists and archival repositories to create electronic records archives that preserve records of enduring historical value. Final Deadline: June 7, 2012Innovation in Archives and Documentary Editing The National Historical Publications and Records Commission seeks projects that are exploring innovative methods to improve the preservation, public discovery, or use of historical records. Final Deadline: October 4, 2012Publishing Historical Records The National Historical Publications and Records Commission seeks proposals to publish historical records of national significance.Two annual competitions:• Colonial and Early National Period• Final Deadline: June 7, 2012• New Republic through the Modern Era• Final Deadline: October 4, 2012State and National Archival Partnership Grants The National Historical Publications and Records Commission seeks proposals to strengthen archives and historical records programs in each of the states and build a national archival network. Final Deadline: September 6, 2012
  • 12. American Alliance for Museums Museum Assessment ProgramThe Museum Assessment Program (MAP) helps small and mid-sized museums strengthen operations, plan for the future and meet national standards through self-study and a site visit from a peer reviewer. IMLS-funded MAP grants are non-competitive and provide $4,000 of consultative resources and services to participating museums.• MAP provides guidance and growth in the following areas: prioritization of goals• focus on mission and planning• communications between staff, board and other constituents• credibility with potential funders and donorsThe program offers four assessments: Organizational Collections Stewardship Community Engagement Leadership (full cost only)• Each assessment can be completed in less than a year. Costs to participate range from free to $750. Applications are accepted twice per year by deadlines of July 1 or December 1.•
  • 13. Michigan Council for Art & Cultural AffairsProgram and Operational Support Grants• POPS applicants can request a minimum of $5,000 or a maximum of $50,000.• Grants awarded must be matched on a 1:1 basis with cash only.• Facilities must be open to the public and provide accessible entrances.• Funded projects must be completed within the MCACA grant period, 1/1/2013 - 9/30/2013.Capital Improvement Grants• CIP applicants can request a minimum of $5,000 or a maximum of $50,000.• Priority is given to projects with strong evidence of prior planning and eminent completion.• Grants must be matched on a 1:1 basis with cash and/or new manufactured product match.• Facilities must be open to the public and provide accessible entrances.• Funded projects must be completed within the MCACA grant period, 1/1/2013 - 9/30/2013.• Applicants may apply to more than one Council program but can only apply for one Capital program per year. However, the Council reserves the right to limit the number of grant awards to any one applicant.• Funding for the same project or activity over multiple fiscal years will not be considered.
  • 14. Michigan Humanities Council www.michiganhumanities.orgMajor Grants• Maximum Major Grant Request: $15,000• Funding is based on available resources and awards may be less than the total amount requested.• Applicant Match Requirements:• 120% required cost share (through cash or in-kind services) for requests $3,000 to $15,000• 100% cost share required for requests less than $3,000Quick & Planning Grants• Quick Grants provide up to $500 and Planning Grants provide up to $1,000 to Michigan- based, nonprofit organizations for public humanities programs or services. Planning grants cover expenses involved in developing a public humanities program that will result in a non- profit applying for a Council major grant. Organizations may only receive one quick or planning grant per year and the project activities must be free or very low cost and open to the public.• Deadline: Four weeks prior to an event or planning session. Funds available year-round or until exhausted.
  • 15. Other Grant OpportunitiesAmericana Foundation, Novi, MI www. Grants of up to $50,000, supporting educational and advocacy programs that address the preservation of American agriculture, the conservation of natural resources, and the protection and presentation of expressions of Americas heritage, focusing on two program areas of protection, preservation and education:• American heritage expressed through its material culture• Natural resources and agriculture through land use and growth management• Detroit Area Kresge Program• Plus 19 regional regranting agencies across MI.