Cupid's Undie Run NYC talking place February 13, 2016 is seeking an Event Management / PR company.

1.
1
Cupid
Charities
Request
for
Proposal
Purpose:
Cupid
Charities,
Inc.,
a
non-­‐profit
organization
based
in
Denver,
Colorado,
hosts
Cupid’s
Undie
Runs
in
38
cities
worldwide.
This
mile(ish)
run
is
held
on
or
around
Valentine’s
Day
and
raises
funds
for
the
Children’s
Tumor
Foundation.
Cupid
Charities,
Inc.,
is
currently
looking
for
an
Event
Management
firm/contractor
to
promote
and
produce
our
New
York
run.
Objective:
Cupid’s
Undie
Run
New
York
To
raise
over
$250,000
Have
over
1200
runners
Event
Date:
February
13
or
20,
2016
Venue/Location:
Stage
48
605
W
48th
St.
(between
11th
and
12th
)
New
York,
NY
10019
Services
to
be
Rendered
by
Firm/Contractor
Contractor
agrees
to:
Cupid’s
Undie
Run
2016
New
York
City
1. Raise
a
minimum
of
$250,000
2. Ensure
over
1200
runners
participate
in
this
event
3. Manage
entire
event,
providing
timelines
and
deliverables
for
Cupid
Charities
City
Manager,
committee,
and
volunteers
4. Find
media
vehicles
to
promote
Cupid’s
Undie
Run
New
York
5. Solicit
for
sponsorships
and
have
all
sponsorship
contracts
approved
by
City
Manager
before
moving
forward
6. Coordinate
all
sponsorship
requests
as
related
to
event
logistics
7. Attend
and
lead
(in
conjunction
with
the
Race
Director)
all
committee
meetings
through
event
wrap-­‐up
for
Cupid’s
Undie
Run
8. Coordinate
a
walk-­‐through
for
committee
of
venue
9. Communicate
and
obtain
approval
from
City
Manager
for
all
event-­‐related
expenses
10. Devise
and
implement
a
set-­‐up
and
tear-­‐down
plan
for
entire
event
11. Serve
as
lead
for
all
Run-­‐related
tasks
including
parking,
VIP
Bar
at
event,
bar
staff
needs,
registration
12. Develop
and
execute
run
of
show
for
entire
event
13. Manage
registration
lists

2.
2
14. Serve
as
liaison
to,
solicit,
and
secure
all
event
vendors
ensuring
all
needs
are
met
and
provide
timelines
for
the
following:
Emcee,
DJ,
electrical,
videographer,
photographer,
etc.)
15. Serve
as
liaison
to
the
venue
16. Organize
all
necessary
event
spaces
17. Coordinate
volunteers
18. Determine
necessary
number
of
volunteers
and
provide
detailed
schedule
for
each
assignment/duty
19. Attend
debrief
meeting
and
document
feedback
from
all
parties
20. Reconcile
event
financials
with
Cupid
Charities
City
Manager
Compensation
Please
provide
an
overall
pricing
schedule
for
the
Services
that
you
are
proposing
to
provide
for
Cupid
Charities.
Submission
Guidelines
Companies
submitting
proposals
should
include:
Relevant
management,
public
relations
and
administrative
capabilities
to
fulfill
this
contract.
Please
include
qualifications,
case
studies
and
experience
considered
appropriate
to
be
considered
for
this
contract.
Each
Bidder
must
submit
its
information
by
soft
copy.
Send
soft
copy
proposal
via
email
to
jamie@cupidsundierun.com
and
sarah@cupidsundierun.com
Cupid
Charities
encourages
Bidders
to
align
their
proposals
with
the
following
outline,
with
variations
as
necessary
that
improve
the
clarity
and
value
of
the
response.
1. Executive
Summary
2. Company
History
and
Background
3. Understanding
of
Cupid’s
Undie
Run
a. Objectives
b. Challenges
c. Critical
Success
Factors
4. Program
Advice,
Approach
and
Support
5. Capabilities
6. Personnel
and
Account
Management
7. References
8. Pricing
Summary