How-To Use TAC Online Service Software Web Stations With A Tablet

TAC OnLine Web Stations

Using a Tablet for TAC Online Web Stations:
Setup, Cost, Savings

Introduction
Using a tablet to access web stations can result in very large cost savings each year. This
paper covers tablet selection and setup, and the cost savings of tablet use.

Configure Tablet to Access Web Stations .......................................................................... 2
Bookmark the Web Station ............................................................................................. 2
Set Browser to Accept All Cookies ................................................................................ 2
Use a Stylus..................................................................................................................... 3
Reset Screen on Tablet.................................................................................................... 4
Tablet Selection .................................................................................................................. 4
Features to Compare ....................................................................................................... 4
Best Tablets ..................................................................................................................... 4
Data Plan ............................................................................................................................. 4
Turn off all built- ............................................................................... 5
Tablet usage rules that effect data consumption ............................................................. 5
Hot Spots......................................................................................................................... 5
Cost of the Tablet ................................................................................................................ 5
Cost Elements ................................................................................................................. 5
Vehicle Mounts ............................................................................................................... 6
Covers ............................................................................................................................. 6
Cost Savings........................................................................................................................ 6
Cost Savings.................................................................................................................... 6
Lost Driver ...................................................................................................................... 6
Improved Revenue .......................................................................................................... 6
Saving Summary ............................................................................................................. 7

WWW.ClearComputing.com 1
Sales@clearcomputing.com


Configure Tablet to Access Web Stations
Here are things to do to make sure your tablet works with TAC online Web stations.

Bookmark the Web Station
Enter the URL address of your web station (e.g., http://www.tac-service/yourcompany)
to access the web station, and immediately make it a bookmark. This tells the typical
browser that this is a trusted site.

Set Browser to Accept All Cookies
Make sure you set the browser to accept all cookies. Here is the setting for the apple IPad
and IPad mini running Safari browser:

1. Select Safari in the
Settings app on the
iPad.



Set the Privacy Setting
for Accept Cookie to
Always

Use a Stylus
Many of the smaller smart phones and smaller tablets require excessive changing of
screen size to be able to click on items to select and buttons. Using a stylus can make it
much easier and simpler, especially if you are wearing gloves.

Here is a link to help you better understand the pros and cons of using a stylus

http://graphicssoft.about.com/od/iphoneandipodtouchapps/ss/Best-Stylus.htm

You can find and purchase a low-cost stylus on Amazon.com

http://www.amazon.com/s/ref=nb_sb_noss_1?url=search-alias%3Daps&field-
keywords=stylus



Reset Screen on Tablet
Most tablets support the double touch which centers screen and zooms out or in
depending upon state of the display.

Tablet Selection

Features to Compare
Operating systems
o Apple IOS is best
o Android
o Stay away from the rest, too early to tell
GPS locator
Battery life
Memory 8G should be fine
Cores the more the better, dual is plenty
Speakers for voice directions remember you are running in a truck. Low cost
add ons do a nice job. Like

http://www.amazon.com/iHome-IHM60L-Portable-Speaker-
Translucent/dp/B004OA714U/ref=sr_1_4?s=electronics&ie=UTF8&qid=1355658020&s
r=1-4&keywords=ipad+speakers

Communication WYFI, 3G and best is 4G

Best Tablets
We would recommend sticking with the Apple product line. It consistently offers the best
ease of use and support programs (Apple Care). Here are two links that rate tablets. We
sugg -to-date rating.

http://reviews.cnet.com/2733-3126_7-936-3.html

http://tablets-review.toptenreviews.com/

Data Plan
We recommend starting out with a minimum data plan. Actual usage will vary for each
company, the best process is to implement with a lead driver and run for a week. The
tablet and all data providers supply data usage tools that tell you exactly how much data
you have used.



Turn off all built- s
Many vendors supply many built-in applications that are designed to consume data, e.g.,
stock and weather updates. Recommend before purchasing make sure you can
permanently remove them. Applications you will need are:
GPS locator
Browser
Email client

Tablet usage rules that effect data consumption
It is always bet to be very clear on use of tablet with your employees, especially to avoid
high data usage. The obvious of
No adult browsing
No movies
No downloaded music
If it is not company business, do not do it

Hot Spots
Hot spots are simple technology that creates a WYFI zone that the tablet can use to
access the internet. You typically can save $100 on the cost of the tablet and this also
makes changing devices out much simpler. Data plan is associated with the hot spot and
remains if tablets change.

Cost of the Tablet
The major cost of the tablet is typically the
Data plan
Warrantee

Cost Elements

Cost Element Cost/year Notes
Tablet 100 to 350
Warrantee 50/year AppleCare
Data plan 20/mth or 240/yr
Hot Spot 30.00 With cellular phone service
Case <20.00
Stylus < 5.00
Truck mount 50.00 o 75.00

First time year fixed cost typically runs around 350-400.00. Recurring costs are around
$300.00. Total first year costs are 650.00 to 700.00 before tax benefit.



Vehicle Mounts

Here is a link to a leading provider

http://www.rammount.com/tablet_mount_pc_mounts/tablet_mount_pc_mounts.htm

Covers

http://www.amazon.com/Photive-SlimPad-Smart-Cover-Built-
/dp/B009XE0504/ref=sr_1_2?ie=UTF8&qid=1355660139&sr=8-
2&keywords=apple+mini+covers

Cost Savings
The use of paperless operations has significant cost saving for your company. Here is a
list of areas that are offer potential savings.

Cost Savings
Typical costs are .04 to .10 cents per page in paper, printer and ink. The time it takes t
print, organize distribute to drivers can typically be an hour a day or $30.00 loaded rate
for an office person.
Labor cost 220 days and 30.00 = 6600.00/year
Paper cost 10 pages/day x 220 days x .10/page x number of drivers (5)=
1100.00/year
Production reporting tracking 220 days x 30.00/hr x 50%= $3300/year
Improved operations by identifying and changing stops that are losing money
15% of service truck operational budget. 40% of cost of business typically x 15%
= $60,000 a year for a company with total costs of about 1 million$ /year
Dispatching time associated with work order dispatching. Typical 10 to 20
minutes per work order is reduced to 5 minutes with tablet. Saving 15
minutes/work order 6 work orders/day /driver is 1.5 loaded hour rate or
$150/day/driver.

Lost Driver
Though use of guided GPS with voice and written directions, you avoid the lost driver.
Once a week or $100/event x 52 weeks or 5.2K$/year in lost productivity.

Improved Revenue
Drivers can quickly and easily report opportunities to bill for extra work, i.e., cleaning,
wait time, over usage and sales up-sell opportunities, i.e., larger or more units, repairs,
etc.



Saving Summary

This is why you never see drivers for FedEx, UPS, etc. carrying paper. Even M acy s
furniture delivery is paperless. The direct savings and productivity improvements
even for a company with only 3-5 trucks can be a whole truck in one year!

Category Saving Notes
Labor to print route sheet 6.6K$/yr
Paper print cost 1.1K$/yr 5 drivers
Production reporting 3.3K$/yr
Productivity 15% 60K$/yr 1Milion$ total cost per year
Lost driver 5.2K$/yr Productivity
Work order dispatch 150$/day/driver or Productivity
33K$/truck/year
Improved Sales Typically 3-5% of gross Though easier and better
sales or 50K$ in revenue reporting


How-To Use TAC Online Service Software Web Stations With A Tablet

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How-To Use TAC Online Service Software Web Stations With A Tablet