A library's material is its collection.
Library collection are accumulation of books
and other materials owned by a library ,
cataloged and arranged for ease of access
Materials can include books, periodicals,
newspapers, manuscripts, films, maps,
documents, microform, CDs, cassettes,
videotapes, DVDs, Blu-ray Discs, e-books,
audiobooks, databases, and other formats.
Processing of library materials
Processing is a series of tasks or operations
Before items can be shelved and then
circulated from the library, they need to be
Library materials go through processing so that
they can be located, used, and returned to the
library from which they originated.
Each item in the library must go through
Processing includes mainly
Circulation cards, pockets, date due slips
Plastic covers, laminates, or cases to protect
Data entry is to enter or update data into a
computer system database, often from paper
documents using a keyboard, optical scanner, or
At library bibliographic description is entered in
suitable database; Data is required for acquisition,
circulation, cataloguing, patron, report etc.
Additional information related to library user
Standard is preferred for bibliographic description
Think about data interoperability, data exchange,
data migration, sustainability
The Bibliographic record
The description of an item of
recorded information, which
includes all the data necessary to
uniquely identify it, together with
A barcode is an optical machine-readable representation of
data relating to the object to which it is attached. A barcode
reader is an electronic device for reading printed barcodes.2
Barcodes provide a unique accession number for an item.
Barcode information comes from catalog data of database
Free barcode fonts are available
Barcode may be created by using integrated report of
database software or third party report software
For ILS (Integrated Library System) barcode is created
through respective module
2. Source: http://en.wikipedia.org/wiki/Barcode
Barcode labels are either “smart” or “dumb”.
Smart barcodes are specific to an item.
Dumb barcode labels can be used on any item.
The earliest, and still the cheapest, barcode scanners are
built from a fixed light and a single photo-sensor
Demo barcode creation from an ILS
A call number is a group of numbers and/or letters put
together to tell you where in the library to find your
Books (as well as journals and any materials that
accompany books) are arranged on the shelf by call
The call number is a unique identifier and is created
using the Dewey Decimal Classification (DDC), or
Dewey Decimal System; LC and UDC are also in
practice in Bangladesh
The rationale behind this alphanumeric system is to
classify books by subject both broadly and specifically.
in the opac
on the spine
Barcode printing, tasting & pasting
To print, Printer is required, networked or local printer
To taste, barcode reader is used for input. If properly not
read, check background data and regenerate barcode
Barcode labels are put on materials in the following
Inside the front or back cover – this protects the barcode label from
being damaged but adds a step at the circulation desk because the
book has to be opened.
On the front or back cover – this makes it easier to circulate the item
because the book does not have to be opened but the label may be
subject to damage from patron use.
On both – this gives you more options but increases your processing
Finalize the process
The processing steps will certainly vary by type of
library and within a library different types of material
may be processed in different ways.
When all processing steps are completed, materials
are interfiled on a book cart, separated by department
or area, and set out for shelving.