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Processing of Library Materials


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LAB-UNESCO IT Training on Processing of Library Materials
Very basic slides and session for the college librarian

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Processing of Library Materials

  1. 1. ICT Training (UNESCO Participation Program) Processing of Library Materials (Data entry, Barcode creation, Call No., Printing, Testing, & Pasting) Library Association of Bangladesh Md. Zahid Hossain Shoeb Deputy Librarian (Systems) Independent University, Bangladesh 15 March 2015
  2. 2. What is a library?
  3. 3. Library materials  A library's material is its collection.  Library collection are accumulation of books and other materials owned by a library , cataloged and arranged for ease of access  Materials can include books, periodicals, newspapers, manuscripts, films, maps, documents, microform, CDs, cassettes, videotapes, DVDs, Blu-ray Discs, e-books, audiobooks, databases, and other formats.
  4. 4. Processing of library materials  Processing is a series of tasks or operations  Before items can be shelved and then circulated from the library, they need to be physically prepared  Library materials go through processing so that they can be located, used, and returned to the library from which they originated.  Each item in the library must go through physical processing
  5. 5. Processing includes mainly  Accession numbers  Circulation cards, pockets, date due slips  Plastic covers, laminates, or cases to protect materials  Data entry  Barcodes  Detection strips  Property stamps
  6. 6. Data entry  Data entry is to enter or update data into a computer system database, often from paper documents using a keyboard, optical scanner, or data recorder  At library bibliographic description is entered in suitable database; Data is required for acquisition, circulation, cataloguing, patron, report etc.  Additional information related to library user  Standard is preferred for bibliographic description  Think about data interoperability, data exchange, data migration, sustainability
  7. 7. Data entry – koha ILS
  8. 8. The Bibliographic record The description of an item of recorded information, which includes all the data necessary to uniquely identify it, together with access points. • Find • Identify • Select • Acquire
  9. 9. Catalog card similar to OPAC display
  10. 10. Sample database schema1 1. Source:
  11. 11. Barcode creation  A barcode is an optical machine-readable representation of data relating to the object to which it is attached. A barcode reader is an electronic device for reading printed barcodes.2  Barcodes provide a unique accession number for an item.  Barcode information comes from catalog data of database  Free barcode fonts are available  Barcode may be created by using integrated report of database software or third party report software  For ILS (Integrated Library System) barcode is created through respective module 2. Source:
  12. 12. Barcode creation  Barcode labels are either “smart” or “dumb”.  Smart barcodes are specific to an item.  Dumb barcode labels can be used on any item.  The earliest, and still the cheapest, barcode scanners are built from a fixed light and a single photo-sensor  Demo barcode creation from an ILS
  13. 13. Call number  A call number is a group of numbers and/or letters put together to tell you where in the library to find your book.  Books (as well as journals and any materials that accompany books) are arranged on the shelf by call numbers.  The call number is a unique identifier and is created using the Dewey Decimal Classification (DDC), or Dewey Decimal System; LC and UDC are also in practice in Bangladesh  The rationale behind this alphanumeric system is to classify books by subject both broadly and specifically.
  14. 14. Call number in the opac or online catalogue on the spine of book
  15. 15. Barcode printing, tasting & pasting  To print, Printer is required, networked or local printer  To taste, barcode reader is used for input. If properly not read, check background data and regenerate barcode  Barcode labels are put on materials in the following location:  Inside the front or back cover – this protects the barcode label from being damaged but adds a step at the circulation desk because the book has to be opened.  On the front or back cover – this makes it easier to circulate the item because the book does not have to be opened but the label may be subject to damage from patron use.  On both – this gives you more options but increases your processing costs.
  16. 16. Finalize the process  The processing steps will certainly vary by type of library and within a library different types of material may be processed in different ways.  When all processing steps are completed, materials are interfiled on a book cart, separated by department or area, and set out for shelving.