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Team building


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Team building

  1. 1. Great Teams…The Way to Meet the AiS Supercomputing Challenge AiS Challenge 2001 Kick-off Conference Glorieta, NM Paula Avery
  2. 2. Why Teams? <ul><li>Completing an AiS Challenge project is time consuming and intellectually challenging. When several people use their skills and knowledge together, the result should be a better project. </li></ul><ul><li>People working together can sustain the enthusiasm and lend support needed to complete the project. </li></ul>
  3. 3. How do Teams Work Best? <ul><li>Teams succeed when members have: </li></ul><ul><li>commitment to common objectives; </li></ul><ul><li>defined roles and responsibilities; </li></ul><ul><li>effective decision systems, communication and work procedures; and, </li></ul><ul><li>good personal relationships. </li></ul>
  4. 4. Stages in Team Building Forming Storming Norming Performing
  5. 5. Stage 1: FORMING <ul><li>Team Building </li></ul><ul><ul><li>Define team </li></ul></ul><ul><ul><li>Determine individual roles </li></ul></ul><ul><ul><li>Develop trust and communication </li></ul></ul><ul><ul><li>Develop norms </li></ul></ul><ul><li>Task </li></ul><ul><ul><li>Define problem and strategy </li></ul></ul><ul><ul><li>Identify information needed </li></ul></ul>
  6. 6. Team Roles - Leader <ul><ul><li>Encourage and maintain open communication. </li></ul></ul><ul><ul><li>Help the team develop and follow team norms. </li></ul></ul><ul><ul><li>Help the team focus on the task. </li></ul></ul><ul><ul><li>Deal constructively with conflict. </li></ul></ul>
  7. 7. Team Roles - Recorder <ul><ul><li>Keep a record of team meetings. </li></ul></ul><ul><ul><li>Maintain a record of team assignments </li></ul></ul><ul><ul><li>Maintain a record of the team's work. </li></ul></ul>
  8. 8. Team Roles – PR Person <ul><ul><li>Contact resource people outside of the team. </li></ul></ul><ul><ul><li>Correspond with the team's mentor. </li></ul></ul><ul><ul><li>Work to maintain good communication among team members. </li></ul></ul>
  9. 9. Team Norms <ul><ul><li>How do we support each other? </li></ul></ul><ul><ul><li>What do we do when we have problems? </li></ul></ul><ul><ul><li>What are my responsibilities to the team? </li></ul></ul>
  10. 10. From Individuals A Group <ul><li>Help members understand each other: </li></ul><ul><ul><li>Myers-Briggs Type Indicator (MBTI) </li></ul></ul><ul><ul><ul><li>Extraverts ------------------ Introverts </li></ul></ul></ul><ul><ul><ul><li>Sensors --------------------- iNtuitive </li></ul></ul></ul><ul><ul><ul><li>Thinker --------------------- Feelers </li></ul></ul></ul><ul><ul><ul><li>Judger ---------------------- Perceiver </li></ul></ul></ul><ul><ul><li>By selecting one from each category, we define our personality type, ESTJ, ENTJ…INFP </li></ul></ul>
  11. 11. Relevance to Teams (E/I) <ul><li>Extraverts </li></ul><ul><ul><li>Need to think aloud </li></ul></ul><ul><ul><li>Great explainers </li></ul></ul><ul><ul><li>May overwhelm others </li></ul></ul><ul><li>Introverts </li></ul><ul><ul><li>Need time to process </li></ul></ul><ul><ul><li>Great concentration </li></ul></ul><ul><ul><li>May not be heard </li></ul></ul>
  12. 12. Relevance to Teams (N/S) <ul><li>iNtuitive </li></ul><ul><ul><li>Great at big picture </li></ul></ul><ul><ul><li>See connections </li></ul></ul><ul><ul><li>May make mistakes in carrying out plans </li></ul></ul><ul><li>Sensor </li></ul><ul><ul><li>Great executors </li></ul></ul><ul><ul><li>May miss big picture, relative importance </li></ul></ul>
  13. 13. Relevance to Teams (T/F) <ul><li>Thinker </li></ul><ul><ul><li>Skillful at understanding how anything works </li></ul></ul><ul><li>Feeler </li></ul><ul><ul><li>Knows why something matters </li></ul></ul>
  14. 14. Relevance to Teams (J/P) <ul><li>Judger </li></ul><ul><ul><li>Good at schedules, plans, completion </li></ul></ul><ul><ul><li>Makes decisions easily (quickly) </li></ul></ul><ul><ul><li>May overlook vital issues </li></ul></ul><ul><li>Perceiver </li></ul><ul><ul><li>Always curious, wants more knowledge </li></ul></ul><ul><ul><li>May not get around to acting </li></ul></ul>
  15. 15. What Type are You? <ul><li>Online Personality Tests </li></ul><ul><li>Jung types,6103,7119_127651,00.html </li></ul><ul><li>Keirsey types </li></ul>
  16. 16. Stage 2: STORMING <ul><li>During the Storming stage team members: </li></ul><ul><ul><li>realize that the task is more difficult than they imagined; </li></ul></ul><ul><ul><li>have fluctuations in attitude about chances of success; </li></ul></ul><ul><ul><li>may be resistant to the task; and, </li></ul></ul><ul><ul><li>have poor collaboration. </li></ul></ul>
  17. 17. Storming Diagnosis <ul><li>Do we have common goals and objectives? </li></ul><ul><li>Do we agree on roles and responsibilities? </li></ul><ul><li>Do our task, communication, and decision systems work? </li></ul><ul><li>Do we have adequate interpersonal skills? </li></ul>
  18. 18. Negotiating Conflict <ul><li>Separate problem issues from people issues. </li></ul><ul><li>Be soft on people, hard on problem. </li></ul><ul><li>Look for underlying needs, goals of each party rather than specific solutions. </li></ul>
  19. 19. Addressing the Problem <ul><li>State your views in clear non-judgmental language. </li></ul><ul><li>Clarify the core issues. </li></ul><ul><li>Listen carefully to each person’s point of view. </li></ul><ul><li>Check understanding by restating the core issues. </li></ul>
  20. 20. Stage 3: Norming <ul><li>During this stage members accept: </li></ul><ul><ul><li>their team; </li></ul></ul><ul><ul><li>team rules and procedures; </li></ul></ul><ul><ul><li>their roles in the team; and, </li></ul></ul><ul><ul><li>the individuality of fellow members. </li></ul></ul><ul><li>Team members realize that they are not going to crash-and-burn and start helping each other . </li></ul>
  21. 21. Behaviors <ul><li>Competitive relationships become more cooperative. </li></ul><ul><li>There is a willingness to confront issues </li></ul><ul><li>and solve problems. </li></ul><ul><li>Teams develop the ability to express criticism constructively. </li></ul><ul><li>There is a sense of team spirit. </li></ul>
  22. 22. Giving Constructive Feedback <ul><li>Be descriptive. </li></ul><ul><li>Don't use labels. </li></ul><ul><li>Don’t exaggerate. </li></ul><ul><li>Don’t be judgmental. </li></ul><ul><li>Speak for yourself. </li></ul>
  23. 23. Giving Constructive Feedback <ul><li>Use “I” messages. </li></ul><ul><li>Restrict your feedback to things you know for certain. </li></ul><ul><li>Help people hear and accept your compliments when giving positive feedback. </li></ul>
  24. 24. Receiving Feedback <ul><li>Listen carefully. </li></ul><ul><li>Ask questions for clarity. </li></ul><ul><li>Acknowledge the feedback. </li></ul><ul><li>Acknowledge the valid points. </li></ul><ul><li>Take time to sort out what you heard. </li></ul>
  25. 25. Stage 4: PERFORMING <ul><li>Team members have: </li></ul><ul><ul><li>gained insight into personal and team processes; </li></ul></ul><ul><ul><li>a better understanding of each other’s strengths and weaknesses; </li></ul></ul><ul><ul><li>gained the ability to prevent or work through group conflict and resolve differences; and, </li></ul></ul><ul><ul><li>developed a close attachment to the team. </li></ul></ul>
  26. 26. Recipe for Successful Team <ul><li>Commitment to shared goals and objectives </li></ul><ul><li>Clearly define roles and responsibilities </li></ul><ul><ul><li>Use best skills of each </li></ul></ul><ul><ul><li>Allows each to develop in all areas </li></ul></ul>
  27. 27. Recipe for Successful Team <ul><li>Effective systems and processes </li></ul><ul><ul><li>Clear communication </li></ul></ul><ul><ul><li>Beneficial team behaviors; well-defined decision procedures and ground rules </li></ul></ul><ul><ul><li>Balanced participation </li></ul></ul><ul><ul><li>Awareness of the group process </li></ul></ul><ul><ul><li>Good personal relationships </li></ul></ul>
  28. 28. Project Process – Important Dates <ul><li>There are several milestones throughout the year designed to help you organize and evaluate your project development process. Please check them out on the AiS Challenge Web site . </li></ul>
  29. 29. Resources <ul><li>The Team Book by Peter R. Scholtes, Brian L. Joiner and Barbara Streibel </li></ul><ul><li>Web-based Text chapter 3 – Teaming </li></ul><ul><li>Bob Mendonsa and Associates’ web page http://www. </li></ul><ul><li>Jung types,6103,7119_127651,00.html </li></ul><ul><li>Keirsey types </li></ul>