Inbox Nirvana (2010)


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Email is the #1 productivity killing, time sucking, addictive distraction that keeps us from doing great work.

Most professionals today receive hundreds of emails each day, and spend on average 2.5 hours per day dealing with them. In a five-day workweek, that's 12.5 hours a week, 50 hours a month, 600 hours a YEAR!

In this presentation I'll show you how I reclaimed about 40 hours a month by making a few simple changes in the way that I manage email.

You really can improve your relationship with your inbox, and create space in your life for the important work, the important relationships, and life affirming experiences.

If this presentation helps you, please share it with your colleagues, and drop by my website to let me know if it helped you.

Stop by and visit anytime at:

Published in: Technology, Business
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  • Before we move on and reveal the “Inbox Nirvana” system, let’s look at some other frustrations we have with email that we’d like to fix while we’re at it.
  • Inbox Nirvana (2010)

    1. 1. How to Transcend Email Hell in 3 Easy Steps
    2. 2. 1994Remember This?Oh boy!Someone actuallysent me an email!
    3. 3. • The average worker spends 2.1 hours on email per day• AOL poll: 51% respondents check email 4 or more timesper day• 80% of business people check email FIRST thing in themorning• Some people are ADDICTED to email……Their drug of choice is called a “Crack Berry”
    4. 4. Sound Familiar?
    5. 5. Technology Related: Human Related: SPAM / Unwanted Email  Psycho Expectations Finding Stuff Easily  Dealing with Nibblers Conversation Threading  Missing Urgent Messages Portability  Poor Etiquette Viruses  Useless Subject Lines Integration with Calendar  Frequently Asked & ToDo List Questions
    6. 6. TIP: Don’t know? Use to findout where you’re productivity is going.
    7. 7. 1. Email Less
    8. 8. 1. Email Less2. Manage Actions
    9. 9. 1. Email Less2. Manage Actions3. Cheat
    10. 10. Schedule Your Distractions
    11. 11. Schedule Your Distractions Never Check Email in the Morning
    12. 12. Schedule Your Distractions Never Check Email in the Morning Decide What Times You’ll Check Email & Stick To It!
    13. 13. Schedule Your Distractions Never Check Email in the Morning Decide What Times You’ll Check Email & Stick To It! Turn Off Email Alerts
    14. 14. Consolidate & Use Gmail
    15. 15. Consolidate & Use Gmail Identify your email accounts & their purpose Setup Gmail  Point all email accounts at Gmail – Use “Mail Fetcher”  Setup “Send Email As” addresses too.  Don’t use forwarding Banish your old email client
    16. 16. Cut the Cord & Clean House
    17. 17. Cut the Cord & Clean House Turn off your “CrackBerry”  Remove all email accounts from your Mobile Devices  Create and use a PRIVATE email address if needed. Give yourself a clean slate  Empty your inbox Tell the important peeps
    18. 18. Three Simple Rules
    19. 19. Three Simple Rules Star and archive all messages that need action. Archive or delete everything else as soon as you’ve read it. Take action on your starred items twice daily. (I recommend 11am and 3pm.)
    20. 20. What’s the Next Action?
    21. 21. What’s the Next Action?  Delete  Delegate  Respond  Defer  Do
    22. 22. Use Keyboard Shortcuts
    23. 23. Use Labels & Filters
    24. 24. Use Canned Responses
    25. 25. Use Signature Tweaks
    26. 26. Use Google Tasks
    27. 27. Use Google Calendar to set reminders
    28. 28. Use Away Find
    29. 29. Hire an Email Manager/Virtual Assistant
    30. 30. 1. Email Less2. Manage Actions3. Cheat
    31. 31. Thanks for your time & attention! Glen McNiel a.k.a. {Zen}Glen