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Federal Digital System (FDsys)

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FDsys training slides developed by Nancy G. Faget for LSCM

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Federal Digital System (FDsys)

  1. 1. Federal Digital System (FDsys) and the Federal Depository Library Program (FDLP) GPO Library Services & Content Management
  2. 2. After the training, you will be able to <ul><li>Part 1: Find information about FDsys and its capabilities </li></ul><ul><li>Locate, search, and filter search results </li></ul><ul><li>Search using the simple search box (basic, complex) </li></ul><ul><li>Search using the advanced search screen </li></ul><ul><li>Bookmark a search </li></ul><ul><li>Retrieve by a citation </li></ul><ul><li>Browse the collection </li></ul><ul><li>Locate and use Help Tools </li></ul><ul><li>Part 2: Understand MODS searching & bulk XML downloads </li></ul><ul><li>Part 3: Perform Sample Searches to Practice </li></ul>
  3. 3. Part 1: Find information about FDsys & its capabilities
  4. 4. Federal Digital System (FDsys) <ul><li>FDsys will automate the collection, management and dissemination of electronic information from all three branches of government. </li></ul><ul><li>Content will be: </li></ul><ul><ul><li>Submitted directly into FDsys </li></ul></ul><ul><ul><li>Permanently available in electronic format </li></ul></ul><ul><ul><li>Authenticated and versioned </li></ul></ul><ul><ul><li>Publicly accessible for searching and downloading </li></ul></ul><ul><ul><li>Available for conventional and on-demand printing </li></ul></ul>
  5. 5. What is FDsys? <ul><li>FDsys is a Content Management System </li></ul><ul><li>FDsys is a Preservation Repository </li></ul><ul><li>FDsys is an Advanced Search Engine </li></ul>
  6. 6. FYI: A red “X” icon as shown here indicates that the certification is not valid. http://www.gpoaccess.gov/authentication/index.html
  7. 7. How a Bill Becomes a Law
  8. 8. http://www.gpoaccess.gov/branches.html
  9. 9. FDsys Collections <ul><li>Budget of the United States Government (Fiscal Year 2010) </li></ul><ul><li>Code of Federal Regulations (2007 to 2009) </li></ul><ul><li>Compilation of Presidential Documents (1993 to Present) </li></ul><ul><li>Congressional Bills (103rd Congress to Present) </li></ul><ul><li>Congressional Calendars (104th Congress to Present) </li></ul><ul><li>Congressional Committee Prints (105th Congress to Present) </li></ul><ul><li>Congressional Directory (105th Congress to Present) </li></ul><ul><li>Congressional Documents (104th Congress to Present) </li></ul><ul><li>Congressional Hearings (105th Congress to Present) </li></ul><ul><li>Congressional Record (Bound) (1999 to 2001) </li></ul><ul><li>Congressional Record (Daily) (1994 to Present) </li></ul>Congressional Record Index (Daily) (1983 to Present) Congressional Reports (104th Congress to Present) Economic Indicators (1995 to Present) Economic Report of the President (1995 to Present) Federal Register (1994 to Present) GAO Reports and Comptroller General Decisions (1994 to 2008) Government Manual (1995 to Present) History of Bills (1983 to Present) List of CFR Sections Affected (1997 to Present) Precedents of the U.S. House of Representatives (Cannon, Deschler, and Hinds) Public and Private Laws (104th Congress to Present) Public Papers of the Presidents of the United States (1991 to 2005) Statutes at Large (2003 to 2006) The migration of information from GPO Access into FDsys will be complete in 2010. The migration is occurring on a collection-by-collection basis. Collections available on FDsys as of Jan 10, 2010 are: http://www.gpo.gov/fdsys/search/home.action
  10. 10. Browse the Collections
  11. 11. Interfaces to search FDsys <ul><li>Simple Search – standard search box for simple and complex queries as well as metadata queries </li></ul><ul><li>Advanced Search – input specific information </li></ul><ul><li>Retrieve by Citation – input the specific citation </li></ul>
  12. 12. <ul><ul><li>Open and download files, access metadata </li></ul></ul><ul><ul><li>Click to the Catalog of U.S. Government Publications (CGP) for bibliographic information </li></ul></ul><ul><ul><li>Find in a Federal depository library </li></ul></ul><ul><ul><li>Email a link </li></ul></ul><ul><ul><li>Browse the collection </li></ul></ul><ul><ul><li>View related publications </li></ul></ul><ul><ul><li>Purchase a copy of the document from the GPO Online Bookstore if available </li></ul></ul>From the More Information screen:
  13. 13. FDsys and the CGP FDsys complements the search results found in the Catalog of U.S. Government Publications
  14. 14. FDsys Search Query Op erat ors <ul><ul><li>Quotation marks </li></ul></ul><ul><ul><li>Boolean operators </li></ul></ul><ul><ul><li>Proximity operators </li></ul></ul><ul><ul><li>Number of hits “+” operator </li></ul></ul><ul><ul><li>Field operators </li></ul></ul><ul><ul><li>Wild cards </li></ul></ul><ul><ul><li>Parentheses </li></ul></ul>
  15. 15. <ul><li>Quotation marks </li></ul><ul><li>tell the search engine to return documents if and only if they contain the exact phrase or string of words between quotes. </li></ul>
  16. 16. Scenario: You listened to a webinar from the Partnership For Public Service where there was mention of the Roosevelt scholars and Stafford loans. You want to learn more about this program which was about scholarships and loan monies.
  17. 17. “ stafford loan”
  18. 21. <ul><li>Boolean operators </li></ul><ul><li>And returns documents with all the keywords you entered; narrows the search and returns fewer search results </li></ul><ul><li>Or returns documents if they contain one or more keywords </li></ul><ul><li>Not or “ - ” excludes documents from a search if they contain the keywords specified </li></ul>
  19. 22. <ul><li>Some examples of a Boolean search: </li></ul><ul><li>congressional and hearing </li></ul><ul><li>congressional or executive </li></ul><ul><li>congressional not report </li></ul><ul><li>congressional - report (there’s no space after the minus sign) </li></ul>Simple Search Box: Boolean Operators
  20. 23. <ul><li>Limit the search results with proximity operators: </li></ul><ul><li>adj The adj proximity operator specifies that one word is adjacent to another in a document. </li></ul><ul><li>before/# The before/# proximity operator specifies that the first word is within # words and before the second word. </li></ul><ul><li>near/# The near/# proximity operator specifies that the first word is within # words of the second word. </li></ul>Simple Search Box: Proximity Operators
  21. 24. <ul><li>Some examples of searching using a proximity operator: </li></ul><ul><li>congressional adj hearing </li></ul><ul><li>senator near/4 Mikulski </li></ul><ul><li>Clinton before/4 Senator </li></ul>Simple Search Box: Proximity Operators
  22. 25. <ul><li>member: </li></ul><ul><ul><ul><li>title: </li></ul></ul></ul><ul><ul><ul><li>collection: </li></ul></ul></ul><ul><ul><ul><li>congress: </li></ul></ul></ul>Simple Search Box: Using Field Operators
  23. 26. <ul><li>Searches using field operators might include: </li></ul><ul><li>member: arcuri title: ”campaign finance“ </li></ul><ul><li>title: “recovery and reinvestment” congress: 111 </li></ul>Simple Search Box: Field Operators
  24. 27. <ul><li>Tip: What is the current Congress? </li></ul><ul><li>House of Representatives ( www.house.gov ) </li></ul>
  25. 28. <ul><li>Substitute certain symbols for letters. </li></ul><ul><li>? The ? wild card replaces a single character before, within, or after a search term. </li></ul><ul><li>* The * wild card replaces one or more characters before, within, or after a search term. </li></ul>Simple Search Box: Wild Cards
  26. 29. <ul><li>Search strings that include wild cards: </li></ul><ul><ul><li>librar* will retrieve documents with the words library, libraries, librarian, and librarians </li></ul></ul><ul><ul><li>con*al will retrieve documents with the words congressional, confessional, confrontational, and more </li></ul></ul><ul><ul><li>organi?ation (organization, organisation) </li></ul></ul>Simple Search Box: Wild Cards
  27. 30. <ul><li>group words (and operators) together to </li></ul><ul><li>retrieve documents with all words in the parentheses somewhere in the document </li></ul>Simple Search Box: Parentheses
  28. 31. <ul><li>A simple search using parentheses might be: </li></ul><ul><li>title :(hearing or meeting) </li></ul><ul><li>congressional not (committee report) </li></ul>Simple Search Box: Parentheses
  29. 33. Scenario: You participated in a town hall survey conducted by Representative Bill Young in Florida’s 10 th Congressional District. You are particularly interested in the view of the district about a proposed second cash for clunkers program.
  30. 34. FDsys live searching <ul><li>FDsys home page </li></ul><ul><li>“ Cash for Clunkers” </li></ul><ul><li>Within results Florida </li></ul><ul><li>Review result for Town Hall by Mail Survey </li></ul><ul><li>More Information Screen </li></ul><ul><li>Various formats, metadata, zip file, scroll down </li></ul><ul><li>Actions from More Information screen </li></ul><ul><li>Filter, Date published 2009 </li></ul>
  31. 35. Scenario: You’re interested in funding for broadband access, and you heard there was a Government Accountability Report or GAO report on broadband performance management in the past few years.
  32. 36. FDsys live searching <ul><li>GAO report broadband </li></ul><ul><li>Within results .. Performance management </li></ul><ul><li>Telecommunications FCC needs ... (2008) </li></ul><ul><li>More Information Screen </li></ul><ul><li>View in Catalog of U.S. Government Publications </li></ul><ul><li>CGP Advanced Search on title words </li></ul><ul><li>Scroll down to Locate in a Library; Try Louisiana </li></ul>
  33. 37. Scenario: I am searching for any mention of the House Committee on Transportation and Infrastructure in the Congressional Record during the month of January 2009.
  34. 38. FDsys live searching <ul><li>Advanced Search interface to right of simple search box </li></ul><ul><li>Specify date range (Jan 2009), committee, and chamber </li></ul><ul><li>Save search </li></ul>
  35. 39. FDsys live searching <ul><li>Retrieve by Citation ( 74 FR 32264, proposed rules for Navy research work with marine animals) </li></ul><ul><li>Browse Government Publications; CFR parts </li></ul><ul><li>Related resources on the left such as Regulations.gov or Data.gov </li></ul>
  36. 40. FDsys live searching <ul><li>Help Files </li></ul><ul><li>On demand training about FDsys </li></ul><ul><li>Context Sensitive Help </li></ul><ul><li>AskGPO </li></ul>
  37. 41. Part 3: Understand MODS searching and Bulk XML downloads
  38. 42. Metadata available in FDsys <ul><ul><li>MODS </li></ul></ul><ul><ul><li>(Metadata Object Description Standard) XML markup </li></ul></ul><ul><ul><li>METS </li></ul></ul><ul><ul><li>(Metadata Encoding & Transmission Standard) </li></ul></ul><ul><ul><li>PREMIS </li></ul></ul><ul><ul><li>(Preservation metadata) </li></ul></ul>http://www.loc.gov/standards/
  39. 53. Part 4: Perform Sample Searches to Practice
  40. 54. Scenario: You were watching a nightly comedy show featuring the news of the day. The show mentioned H.R. 80, the monkey bite bill. Is Congress really creating such a law?
  41. 62. Scenario: You heard there were changes in the TEACH grants in the last few years. Rumors indicate that a grant might convert to a loan. You want to know under what circumstances the grant might convert to a loan.
  42. 66. Scenario: I have used GPO Access for years to find parts in the U.S. Code. Will it be as easy for me to find this information in FDsys?
  43. 69. Questions? Nancy Faget [email_address]

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