7. purchase order handling

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7. purchase order handling

  1. 1. СЭА QUALITY MANAGEMENT SYSTEM The document name Procedure of the conclusion of the contract Effective date: Code: SEA P702 15.03.2006 THE MAINTENANCE: 1. THE PURPOSE 2. SCOPE OF APPLICATION 3. REFERENCES TO DOCUMENTS 4. THE INSTRUCTION DESCRIPTION 5. RESPONSIBILITY AND POWERS 6. DESIGNATIONS AND REDUCTIONS 7. APPENDICESTHE HAS PREPARED: HAS CHECKED UP: HAS CONFIRMED:DOCUMENT Post: The chief The chief engineer The general director ПТО FIRST NAME, Varakin O. Lerner B. Lobach A. MIDDLEINITIAL, LAST NAME:The signature: № 1. 2. 3. 4. 5.Changes Date: The signature:SEA P702 Sheet 1 1from 6
  2. 2. СЭА QUALITY MANAGEMENT SYSTEM The document name Procedure of the conclusion of the contract Effective date: Code: SEA P702 15.03.2006 Sheet of mailing of the document № The name Date The Post пп Divisions Receptions signature 1 The top management The general director 16.03.06 2 The chief engineer 16.03.06 3 Head СМК 16.03.06 4 The chief accountant 16.03.06 5 The agent on supply 16.03.06 6 The manager on the personnel 16.03.06 7 Technological The chief of department 16.03.06 department 8 The mechanic 16.03.06 9 Industrial site №1 The chief of a site 17.03.06 10 Industrial site №2 The chief of a site 17.03.06SEA P702 Sheet 1 2from 6
  3. 3. СЭА QUALITY MANAGEMENT SYSTEM The document name Procedure of the conclusion of the contract Effective date: Code: SEA P702 15.03.2006 1. THE PROCEDURE PURPOSE This procedure has the purpose to define process of the conclusion of the contract / the contract with contractors / customers / suppliers (counterparts). 2. SCOPE OF APPLICATION This procedure is applied by preparation and the conclusion of contracts and contracts Electrical Instrumentation Construction Corporation. 3. THE REFERENCE TO DOCUMENTS  ISO 9001:2000, р7; 4. THE PROCEDURE DESCRIPTION 4.1. The account of requirements of the counterpart The counterpart at the desire of Electrical Instrumentation Construction Corporation the contract draught / the contract in which he completely states the conditions or requirements goes. 4.2. The analysis of possible satisfaction of requirements of the counterpart The contract draught / the contract goes to divisions and departments for consideration and the analysis of conditions and the requirements exposed by the counterpart. Results of the analysis of the contract draught / the contract are marked in the form of SEA О701.01 "the ANALYSIS of CONTRACTS / CONTRACTS". 4.3. The notice of the counterpart on conditions and possibilities of execution of the contract / the contract After reception of results of the analysis, the contract draught / the contract is discussed at the Chief engineer, and to the counterpart the written message on acceptance or change of its conditions and requirements goes. 4.4 Preparation of the contract / the contract Having discussed conclusions of all departments involved in the analysis and Electrical Instrumentation Construction Corporation divisions, the technological department prepares the variant of the contract / the contract. 4.5 Coordination of the contract / the contract with the counterpartSEA P702 Sheet 1 3from 6
  4. 4. СЭА QUALITY MANAGEMENT SYSTEM The document name Procedure of the conclusion of the contract Effective date: Code: SEA P702 15.03.2006 The Technological department (ПТО) / the contract directs the modified variant of the contract on the coordination to the Chief engineer. It considers the contract / the contract, co-ordinates it and directs to the counterpart on the coordination. If the counterpart co-ordinates the contract / the contract, there is its signing. 4.6 Conclusion of the contract / the contract After the definitive coordination of all points of the contract / the contract, signing of 2 copies by both parties is made. The head of the company or the responsible person from each party the signature establish the fact of the conclusion of the contract / the contract. ПТО assigns number to the contract / to the contract and registers it. 4.7 Delivery of the order about contract execution / the contract At reception of the original of the contract / the contract the General director gives out the order about its execution. In case of change of contract any of points / the contract in the conditions of its realisation, procedure of signing of addition to the contract / to the contract is carried out under the similar scheme. As a whole procedure of the conclusion of the contract / the contract is represented on the scheme 1.SEA P702 Sheet 1 4from 6
  5. 5. СЭА QUALITY MANAGEMENT SYSTEM The document name Procedure of the conclusion of the contract Effective date: Code: SEA P702 15.03.2006 beginninTHE SCHEME 1: g The Requirements 4.1 of the The counterpart account of requirements of ПТО the counterpart 4.2 The Requirements of the analysis возм. ,Divisions and counterpart удовлетв. треб. departments The counterpart SEA О701.01 4.3 SEA О701.01The notice of the ПТО counterpart onThe conditions and notice of the возм. Changes counterpart 4.4 Contract preparation / the contract ПТО 4.5 4.5 contract coordination chief / the contract engineerThe TheThe counterpart No agrees? The The Yes 4.6 conclusion general director Contracts / the contract 4.7 order about execution general The The Contracts / the contract director The terminationSEA P702 Sheet 1 5from 6
  6. 6. СЭА QUALITY MANAGEMENT SYSTEM The document name Procedure of the conclusion of the contract Effective date: Code: SEA P702 15.03.2006 5. RESPONSIBILITY AND POWERS The responsibility table: № Services, Gene. Гл. ПТО Подразд., пп Experts The The Departme Action director engineer nts 4.1 The account of requirements of the - - ABOUT - counterpart 4.2 The analysis of possible satisfaction of AND AND ABOUT At requirements of the counterpart 4.3 The notice of the counterpart on - - ABOUT AND conditions and possible changes 4.4 Contract preparation / the contract AND AND ABOUT AT 4.5 The contract coordination / the contract AND ABOUT AT AND 4.6 The contract conclusion / the contract ABOUT AND AND AND 4.7 The order about contract execution / ABOUT AT AND AND the contract 6. DESIGNATIONS AND REDUCTIONS About – responsibility, At – participation, And – it is informed. 7. THE APPENDIX 1. The appendix 1: "the ANALYSIS of CONTRACTS / CONTRACTS" – SEA О701.01 (only 1 page).SEA P702 Sheet 1 6from 6

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