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Budgeting

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Reviews the process for budgeting funds for your technology program.

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Budgeting

  1. 1. The Basics of Budgeting Leigh Zeitz Coordinating Technology in an Educational Setting
  2. 2. Budgeting Topics <ul><li>Pre-budget Planning </li></ul><ul><li>Preparing a Budget </li></ul><ul><li>Managing a Budget </li></ul>
  3. 3. Budgeting is . . . <ul><li>Planning for the allocation of resources </li></ul><ul><li>Not just Money! </li></ul><ul><li>People, equipment, materials, facilities </li></ul>
  4. 4. Planning Process <ul><li>Traditional Technology Funding </li></ul><ul><ul><li>How much money do we have? </li></ul></ul><ul><ul><li>What needs do we have? </li></ul></ul><ul><ul><li>What curriculum do we teach? </li></ul></ul><ul><ul><li>What is our teaching philosophy? </li></ul></ul>
  5. 5. Planning Process <ul><li>More Productive </li></ul><ul><ul><li>What is our teaching philosophy? </li></ul></ul><ul><ul><li>What curriculum do we teach? </li></ul></ul><ul><ul><li>What needs do we have? </li></ul></ul><ul><ul><li>How much money do we have? </li></ul></ul><ul><ul><li>Where can we get more $$? </li></ul></ul>
  6. 6. Budgeting is important because . . . <ul><li>Provides planned direction </li></ul><ul><li>Plans include necessary resources </li></ul><ul><li>Necessary to receive funding </li></ul><ul><li>Requires prioritizing planned programs </li></ul>
  7. 7. Pre-Budget Planning <ul><li>Know the district’s budgeting process </li></ul><ul><ul><li>Who reviews the budget </li></ul></ul><ul><ul><li>How they evaluate the budget </li></ul></ul><ul><ul><li>In what order do they review the budget </li></ul></ul><ul><li>District’s Financial Condition </li></ul><ul><ul><li>Do they have the $$? </li></ul></ul><ul><ul><li>Do your projects fit the condition? </li></ul></ul><ul><ul><li>Does your budget show awareness? </li></ul></ul>
  8. 8. Pre-Budgeting Planning Align with the Strategic Plan? <ul><li>How does the community view the district’s spending habits? </li></ul><ul><li>What district guidelines apply? </li></ul><ul><li>Deadlines </li></ul><ul><li>Sign-offs </li></ul><ul><li>Quotas on spending categories </li></ul>
  9. 9. Pre-Budget Planning <ul><li>Address District Priorities </li></ul><ul><ul><li>What is HOT in the district? </li></ul></ul><ul><li>Build budgetary alliances </li></ul><ul><ul><li>Be part of a “team” </li></ul></ul><ul><li>Poorly planned and aligned budgets are a waste of time </li></ul>
  10. 10. Pre-Budget Planning <ul><li>Identify technology priorities </li></ul><ul><ul><li>Technology accessible to students/faculty </li></ul></ul><ul><ul><li>Automating the attendance system </li></ul></ul><ul><ul><li>Automating the library circulation system </li></ul></ul><ul><li>Don’t get sidetracked by Gadgets </li></ul><ul><li>Use the Tech Plan to guide your budgeting </li></ul><ul><ul><li>Review last year’s Tech Plan report to identify needs </li></ul></ul>
  11. 11. Pre-Budget Planning <ul><li>Use Last Year’s expenditures to guide your budget </li></ul><ul><li>Be realistic about your plans </li></ul><ul><li>Prepare to justify your recommendations </li></ul><ul><ul><li>Reasons for your decisions </li></ul></ul><ul><ul><li>Connect with Technology Plan </li></ul></ul><ul><ul><li>Connect with Strategic Plan </li></ul></ul><ul><ul><li>Don’t downplay other’s plans </li></ul></ul>
  12. 12. Pre-Budget Planning <ul><li>Know your facts! </li></ul><ul><li>Do your research! </li></ul><ul><li>Include services </li></ul><ul><li>Prepare for scrutiny! </li></ul><ul><li>Include small things as well </li></ul>
  13. 13. Preparing the Budget <ul><li>Be Clear </li></ul><ul><li>Be Organized </li></ul><ul><li>Be Detailed </li></ul><ul><li>Use the District’s Preparation forms and methods </li></ul><ul><li>Anticipate Change! </li></ul>
  14. 14. Preparing the Budget <ul><li>Begin by organizing your information </li></ul><ul><li>Create a spreadsheet </li></ul><ul><ul><li>Expenditure Categories </li></ul></ul><ul><ul><li>Descriptions </li></ul></ul><ul><ul><li>Quantities </li></ul></ul><ul><ul><li>Costs </li></ul></ul><ul><ul><li>Project classifications </li></ul></ul><ul><ul><li>Priorities </li></ul></ul>
  15. 15. Monitoring the Budget <ul><li>Watch your expenses all year long </li></ul><ul><li>Be systematic </li></ul><ul><li>Expenditure categories are sacred </li></ul><ul><ul><li>Must be justified </li></ul></ul><ul><ul><li>Transferred </li></ul></ul><ul><ul><li>Accounted for </li></ul></ul><ul><li>Monitor your expenses as they occur </li></ul><ul><ul><li>If possible </li></ul></ul>
  16. 16. Be Organized! <ul><li>Can’t monitor without a system </li></ul><ul><li>Have a system </li></ul><ul><li>Use your system </li></ul><ul><li>Get help if necessary. </li></ul>
  17. 18. Sources for Tech Money
  18. 19. Sources for Tech Money <ul><li>E-Rate </li></ul><ul><li>Tech Line Item </li></ul><ul><li>5% General Fund </li></ul><ul><li>Building Level Tech Budget </li></ul><ul><li>Reallocation of EOY monies </li></ul><ul><li>Bonds and Levies </li></ul><ul><li>State Emergency Funding </li></ul><ul><li>Corporate Donations </li></ul><ul><li>Partnerships -University/Corporate </li></ul><ul><li>Adult Ed Funding </li></ul><ul><li>Tech Consortiums </li></ul><ul><li>Fund Raisers </li></ul>
  19. 20. E-Rate <ul><li>Discount system based upon schools’ poverty levels and school settings </li></ul><ul><li>Begun in 1997 </li></ul>
  20. 21. E-Rate
  21. 22. E-Rate Services <ul><li>Basic phone </li></ul><ul><li>Leased data circuits </li></ul><ul><li>Data Lines (T1, 56K, ISDN) </li></ul><ul><li>Email </li></ul><ul><li>Telecommunication wiring </li></ul><ul><li>Routers, switches, hubs, servers, wireless </li></ul><ul><li>Basic maintenance </li></ul>
  22. 23. Enhancing Education Through Technology (E2T2 or EETT) <ul><li>Improve achievement through tech. </li></ul><ul><li>Cross the digital divide </li></ul><ul><li>Tech Literacy by 8th grade </li></ul><ul><li>Effective Teacher Training and Curr. Dev. </li></ul><ul><li>Linked to NCLB </li></ul><ul><li>50% Formula / 50% Competitive </li></ul>
  23. 24. The Money is Where You Find It . . . Any Questions? <ul><li>? </li></ul>

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