De-mystifying Microsoft Word and Excel 2007


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Hospital Staff explore fundamental features of Microsoft Word & Excel 2007.

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  • To apply most paragraph formats you don’t need to select the entire paragraph. Instead just position the insertion point somewhere in the paragraph. Word will apply the format you select to the entire paragraph.
  • A specific type of alignment is an indentation.
  • For example, one area might require different page margins. Word enables you to formant specific areas of a document by creating sections. A section is created by inserting a section break at the beginning of the area you want to designate.
  • The breaks list offers a number of options for dividing the document. The lower section offers four ways to insert a section break. A continuous section break starts a new section but does not start a new page.
  • Text consist of words and phrases which are generally used for labeling areas of a spreadsheet or list.Numbers in a cell can serve to display information and they can also be manipulated by Excel. For example, if cells C3 and C4 contain numbers, Excel can add up the values and display the results in another cell.Dates are a special type of number that can also be used as value and manipulated by Excel. For ex: Excel can subtract one date from another to display the number of days between the two dates.A formula is a mathematical statement that performs calculations on numeric data. A function is a predefined formula
  • When you place the curser in cell A1, and click on the HOME tab you will notice, within the NUMBER group, the ability to define the type of data that will appear within that cell/cells. You can also define the font from the FONT group You can type in your text, numbers, dates or formulas within the FORMULA BAR or with cell A1.
  • Remember, formulas are a mathematical statement that performs calculations on numeric data.
  • The formula =B4+B5 adds up the numbers contained in cells B4 and B5 of the worksheet
  • Operators such as * 4 multiply, and /4 divide
  • A function is a built in formula. The name of the function is placed after the = sign. The cell to be contained in the function are placed in parentheses.
  • De-mystifying Microsoft Word and Excel 2007

    1. 1. De-mystifying Microsoft Word and Excel 2007<br />Raritan Bay Medical Center<br />Research and Education Committee<br />Yvonne Wesley RN PhD FAAN<br />September 21, 2010<br />9/21/2010<br />1<br />
    2. 2. Objectives<br />9/21/2010<br />2<br />
    3. 3. Paragraph Format<br />Alignment<br />9/21/2010<br />3<br />
    4. 4. Paragraph Format<br />Indentations<br />9/21/2010<br />4<br />
    5. 5. Page Layout<br />Section Break<br />As you format a document, you may find that specific areas of the document require formats that are different from the rest of the document. <br />9/21/2010<br />5<br />
    6. 6. Page Layout<br />Section Break<br />The PAGE LAYOUT groups look different than the HOME groups.<br />To start a new section move the insertion point to the beginning of the new section and then insert a section break. <br />9/21/2010<br />6<br />
    7. 7. Page Break<br />When you want a page break, place the curser where you want the page break and click here<br />Columns<br />To create columns, highlight the text you want to be in columns format and click here.<br />Or use the column button<br />Page Layout<br />9/21/2010<br />7<br />
    8. 8. <ul><li>Click on INSERT tab
    9. 9. Click on TABLE button
    10. 10. Drag the mouse over the squares until you have the right sized table.</li></ul>Creating Tables<br />9/21/2010<br />8<br />
    11. 11. Highlight the area your want to convert to a table<br />Click on INSERT<br />Click on TABLE<br />Click on CONVERT TEXT TO TABLE<br />Define the number of column and rows<br />Creating Tables<br />Converting Text to Table<br />9/21/2010<br />9<br />
    12. 12. Place the curser is in the table<br />New tab will appear on the ribbon<br />While in LAYOUT tab, data group will appear<br />Click on Convert to Text<br />Choose the way you want to separate the text<br />Creating Tables<br />Converting Tables to Text<br />9/21/2010<br />10<br />
    13. 13. Collaborating Documents<br />Tracking Changes<br />While in the REVIEW tab on the ribbon<br />Click on the TRACK CHANGES button in the comments group<br />9/21/2010<br />11<br />
    14. 14. Collaborating Documents<br />Tracking Changes<br />While you are still in the REVIEW Tab, you get the option to ACCEPT or REJECT the proposed changes<br />9/21/2010<br />12<br />
    15. 15. Collaborating Documents<br />Inserting Comments<br />Place the curser where you want the comment<br />Click on the NEW COMMENT button while in the REVIEW tab mode <br />9/21/2010<br />13<br />
    16. 16. Collaborating Documents<br />Deleting Comments<br />To delete the comments, point to the comment and right click on the comment<br />A mini window will appear and you will see the option to delete the comment<br />9/21/2010<br />14<br />
    17. 17. Excel 2007<br />Entering & Editing Data<br />9/21/2010<br />15<br />
    18. 18. Excel 2007<br />Entering & Editing Data<br />The Formula Bar<br />9/21/2010<br />16<br />
    19. 19. Excel 2007<br />Formula<br />9/21/2010<br />17<br />
    20. 20. Excel 2007<br />Formula<br />9/21/2010<br />18<br />
    21. 21. Excel 2007<br />Formula<br />9/21/2010<br />19<br />
    22. 22. Excel 2007<br />Function<br />9/21/2010<br />20<br />
    23. 23. Excel 2007<br />Function<br />9/21/2010<br />21<br />
    24. 24. SUMMARY<br />9/21/2010<br />22<br />