EXCEL DATABASE STRUCTURE
Chuck Loven Ballacer
PROGRAM FORM STRUCTURE
John Keno Valdez
ALL GROUP MEMBERS
Point of sale (POS) or
checkout is the place
where a retail transaction
It is the point at which a
customer makes a
payment to the merchant
in exchange for goods or
At the point of sale, the retailer would calculate the
amount owed by the customer and provide options
for the customer to make payment.
The merchant will also normally issue a receipt for
The term POS is applicable to a retail shop or store, the
checkout/cashier counter in the store, or a location
where such transactions can occur in this type of
It can also apply to the actual Point of Sale (POS)
Hardware & Software including but not limited to :
electronic cash register systems, touch-screen display,
barcode scanners, receipt printers, scales and pole
Before the use of POS systems, the manual method was
employed in recording sales transaction.
This method made use of paper and writing implements
(pens and pencils) to manually record sales transactions.
Calculators were used to compute for the total cost of
Today, POS in various
retail industries uses
and software as per
The one item in a retail store a business owner can't do
without is the cash management system. Whether it's the
traditional, electronic cash register or an elaborate
computerized point of sale (POS) system, every store
needs a machine to process sales.
When the doors are open and the
lights are on, the cash register
becomes more than a safe place to
store money. It has the ability to
save money, quickly process a
customer's transaction and
accurately keep records.
Currently, retail POS Systems are among the most
sophisticated, powerful and user friendly computer
networks in commercial usage.
In fact, most Point of Sale Systems do much more than
just "Point of Sale" tasks.
Even for the smaller retailers, there are Point of Sale
Solutions available that include fully integrated
accounting, inventory tracking & management, open-tobuy forecasting, customer relation management (CRM),
service management, rental services, operation
reporting and payroll modules.
Prior to the modern POS, all of these functions were
done independently and required the manual re-keying
of information, which can lead to entry errors.
Because of this, the modern point of sale is many times
called as the Point of Service.
James Ritty invented what was
nicknamed the "Incorruptible
Cashier“ or the first working,
mechanical cash register in 1893.
His invention came with that
familiar bell sound referred to in
advertising as "The Bell Heard
Round the World".
Charles F. Kettering designed a
cash register with an electric
motor in 1906, while working at
the National Cash Register
He later worked at General Motors
and invented an electric selfstarter (ignition) for a Cadillac.
Norman Woodland received the
National Medal of Technology
from President Bush in 1992,
because of his work inventing the
The Bar code was first used
commercially in 1966. Later, it
was realized that some sort of
industry standard was needed.
In 1970 Logicon Inc. wrote the Universal Grocery
Products Identification Code (UGPIC). Later UGPIC
became the familiar UPC number.
The first company to produce bar code equipment
for retail use was the American company Monarch
Marking in 1970, while British firm Plessey
Telecommunications was first for industrial
In June 1974, the first UPC
scanner was installed at a
Marsh's supermarket in Ohio.
The first product scanned was
a packet of Wrigley's Juicy
Early electronic cash registers (ECR) were
controlled with proprietary software and were limited in
function and communications capability.
In August 1973, IBM released the IBM 3650 and 3660 store
systems. These were mainframe computers used as a store
controller that could control point of sale registers.
This system was the first
commercial use of client-server
communications, local area
network (LAN) simultaneous
backup, and remote initialization.
One of the first microprocessorcontrolled cash register systems
was built by William Brobeck and
Associates in 1974, for McDonald’s
In 1985, Gene Mosher
introduced the first graphical
color touch-screen POS software
under the ViewTouch trademark. This
software operated on the Atari ST,
which was the world's first consumerlevel color graphic computer.
These two combined was the first
commercially available POS
system with a widget-driven
color graphic touch screen
interface and was installed in
several restaurants in the USA
In 1992 Martin Goodwin
and Bob Henry created
the first point of sale
software that could run
on Microsoft Windows
platform named IT
From that point on, point of sale software has become
increasingly user friendly and cost effective, with all
systems defined by their quick speed and a breadth
of useful functions for any business.
To understand the importance of Point of Sales (POS)
system in business.
To be able to construct a program for POS application.
To be able to respond to current trends in technology
To reduce costs
To understand the nature of POS system.
To appreciate the use of POS system in business.
To learn how to record sales transactions.
To improve Customer Service and boost Marketing
To be able to create a POS program in Visual Basic.
To manage and control the flow of money
To develop a system that would improve
over-all business performance and, at the
same time, cope with technological trends
Retaining more customers
Managing inventory of goods, eliminating
inventory loss, and “out of stock” and “overstock” conditions
Maintaining control over cash flow, eliminating
Improving efficiency of employees
OK Button –
used to go to the
EXIT Button –
used to exit the
Text Box 1 – used to
enter User ID
Text Box 2 – used to
enter user’s password
Log On Button – used to
accept user’s ID and
password and go to the
Point of Sales Main Menu
EXIT Button – used to exit
A. POS Button – enter the
POS main program
B. USERS Button – access
C. SUPPLIER Button –
access the list of
D. ABOUT US Button –
access the About Us
E. CALCULATOR Button –
access the Calculator
F. NOTEPAD Button –
access the Notepad
G. MY DOC Button – access
My Documents folder
H. BACK Button – Return to
the Main Menu
I. EXIT Button – leave the
A. BARCODE – used to enter the barcode of
B. PRODUCT NAME – displays the name of
C. PRICE – displays the price of the product
D. DESCRIPTION – displays a description of
E. QUANTITY – use d to enter the quantity
of the product purchased
F. PAYMENT– used to enter the amount of
G. DISCOUNT – use to enter the
percentage discount given to the
H. PRINT RECEIPT Button – used to print a receipt for the item purchased. A summary
of the transaction is shown on the display screen (L) on the right.
I. DISCOUNT Button – used to compute for the discount. This will be automatically
deducted from the total amount due (M)
J. PURCHASE Button - used to compute for the total amount purchased and the change
K. CLEAR Button – used to erase all items on the menu.
L. Display Screen - area where a
summary of the transaction is
displayed upon pressing the PRINT
RECEIPT Button (H)
M. Total – displays the total amount due
from the customer.
N. Change – displays the change due to
O. BACK Button – used to go back to the
Point of Sales Main Menu
P. EXIT Button – use to leave the
The Environment (con’t)
BACK Button – used
to return to the Point
of Sales Main Menu
EXIT Button – Used
to leave the program
The Environment (con’t)
PROGRAM Button –to go
back to the Point of Sales
The Environment (con’t)
BACK Button – used to
return to the Point of
Sales Main Menu
EXIT Button – Used to
leave the program
User-Friendly and menu driven
UserID and Password for security purposes
Automated cash register activated by entering
the bar code of the product purchased
Simplified barcode of products for ease of entry
Built-in access to calculator, notepad, and my
We therefore conclude that Point of Sales :
Affords management with the opportunity to cope with the
trends in technology
Offers a systematic way for management to monitor
inventory and cash receipts, thereby minimizing
unnecessary expenses and losses
Provides management with a means to track volume and
performance, and control the operation of the business
Simplifies the job of store employees, making them more
efficient in their work and giving them time to attend to
revenue-generating tasks like assisting customers
Improve over-all business performance through increased