Writing and Giving Effective       Presentations        Kyushu University         14 March 2013                           ...
About Jeff…                           Researcher                             Teacher                             Mentor   ...
Today’s presentation …  Getting started  Formatting  Organization  Presentation tips  Answering questions
Section 1Getting started
Getting Started     Keep your audience                         in mindWhat do they want               What do you want   t...
Getting Started                  My goal      My audience feels it was worth        their time to listen to me
Writing        Comparing manuscripts Presentations                     and presentations                 Manuscript       ...
Section 2Formatting
WritingPresentations   Slide layout                    Sans-serif (Arial, Calibri, etc.)                           40 pt f...
Formatting                  Bullet points Useful, better than plain text Often best way to list information But, can be bo...
Formatting                         Graphics   Useful way to list                    Can be boring for     information     ...
Formatting                       Graphics      Simple and                  Contrasting colors,       organized            ...
Formatting    Simple and clear                   Avoid jargon                       Word Choice   Use words you can       ...
Formatting              Keeping your                     audience’s attention Focus the attention of                Audien...
Section 3Organization
Organization                 Telling a story       Beginning          Introduction        Middle            Figures/data  ...
Organization                    Beginning                   Brief introduction               Background information       ...
Coverage andExample slide Staffing Plan      Why Hepatocytes? Hepatotoxicity is the leading cause preventing drugs from re...
Coverage andExample slide Staffing Plan   Hepatocytes are unique     Unlike other epithelial cells, hepatocytes     have b...
Coverage andExample slide    Apical Domain is Staffing Plan                 Medially Located                              ...
Coverage andExample slide              Intracellular forces can Staffing Plan                          position cellular s...
Organization      Middle of your                  presentation                      Methods               Flow chart or sc...
Coverage andExample slide Staffing Plan         Experimental design             Seed primary rat hepatocytes (d1)         ...
Organization                       Figures      Main limitation?                Space!           Only choose most importan...
Organization               Selecting important data               U2OS cells on polyacrylamide gels                       ...
Organization                        Selecting important data                                                     U2OS cell...
Organization               Selecting important data                             Go et al. New Engl J Med. 2014;351:1296.
Organization                          Selecting important data           Characteristic     Total Cohort        ≥ 60      ...
Organization    End of your                presentation                 Conclusions          Summary and implications     ...
Coverage andExample slide Staffing Plan                Summary    Relaxed tension enhances apical membrane formation    ML...
Coverage andExample slide Staffing Plan    Future directions Measure traction forces on substrates of varying rigidities M...
Section 5Presentation tips
Coverage andPresentationStaffing Plan     tips            Before you present…    Most important thing you can do…         ...
Coverage andPresentationStaffing Plan     tips            Getting ready            Arrive early, everything working?      ...
Coverage andPresentation       Presentation tips –Staffing Plan     tips                    appear confident              ...
Coverage and Presentation     Presentation tips – Staffing Plan      tips                    Speaking style               ...
Coverage andPresentationStaffing Plan     tips                   Start positive                                   Thank th...
Coverage andPresentationStaffing Plan     tips       Develop your story                       Introduce the sections      ...
Coverage andPresentation        Figures –Staffing Plan     tips                Guide the audience                         ...
Coverage andPresentation    Finishing yourStaffing Plan     tips                 presentation                           Ma...
Section 6Handling questions
Customer Service   Questions           Make sure you                   understand the question                            ...
Customer Service   Questions           Make sure you                   understand the question                            ...
Customer Service   Questions                    Difficult questions                                 You are the expert,   ...
Customer Service   Questions       How to answer difficult                         questions                              ...
Coverage andPresentation         Additional tips –Staffing Plan     tips                    time management       Stay wit...
Coverage andPresentationStaffing Plan     tips          Additional tips       “B” key makes the         “W” key makes the ...
Any questions?       Thank you!edanzediting.co.jp/kyudai0314     Download and further reading      @JournalAdvisor        ...
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Edanz presentation 20130314

  1. 1. Writing and Giving Effective Presentations Kyushu University 14 March 2013 Jeff Robens, PhD Senior Editor
  2. 2. About Jeff… Researcher Teacher Mentor Author Presenter Senior Editor
  3. 3. Today’s presentation … Getting started Formatting Organization Presentation tips Answering questions
  4. 4. Section 1Getting started
  5. 5. Getting Started Keep your audience in mindWhat do they want What do you want to know? to tell them? Keep it simple! What will be What will keep theirinteresting for them? attention?
  6. 6. Getting Started My goal My audience feels it was worth their time to listen to me
  7. 7. Writing Comparing manuscripts Presentations and presentations Manuscript Presentation Not limited Limited Time Readers can take Limited attention their time No control Control Flow of Readers can skip Audience has toinformation sections listen to everything
  8. 8. Section 2Formatting
  9. 9. WritingPresentations Slide layout Sans-serif (Arial, Calibri, etc.) 40 pt for titles Font 30+ pt for major points 24+ pt for minor points Limit 8 lines of text per slide Layout Bullet points, not sentences High contrast colors
  10. 10. Formatting Bullet points Useful, better than plain text Often best way to list information But, can be boring Lose your audience attention Bullet points can suggest hierarchy One large block of text more difficult to read
  11. 11. Formatting Graphics Useful way to list Can be boring for information audience Bullet points May suggest One large block of hierarchy text difficult to read
  12. 12. Formatting Graphics Simple and Contrasting colors, organized easy to read Graphics For information, For pictures, use not decoration compressed images
  13. 13. Formatting Simple and clear Avoid jargon Word Choice Use words you can Check speling and pronounce grammar
  14. 14. Formatting Keeping your audience’s attention Focus the attention of Audience cannot your audience read ahead Animation Keep it simple: Do not distract from appear, fade, wipe your information!
  15. 15. Section 3Organization
  16. 16. Organization Telling a story Beginning Introduction Middle Figures/data End Conclusion
  17. 17. Organization Beginning Brief introduction Background information Aims of your study Use pictures and diagrams
  18. 18. Coverage andExample slide Staffing Plan Why Hepatocytes? Hepatotoxicity is the leading cause preventing drugs from reaching the market Leading cause why drugs are removed from the market Also important for studying hepatitis virus 500 million people worldwide Effective in vitro hepatocyte cultures are required
  19. 19. Coverage andExample slide Staffing Plan Hepatocytes are unique Unlike other epithelial cells, hepatocytes have bi-symmetrical polarity:
  20. 20. Coverage andExample slide Apical Domain is Staffing Plan Medially Located Does the symmetrical basolateral membrane help position the bile canaliculi medially? Dapi + F-actin + β-catenin
  21. 21. Coverage andExample slide Intracellular forces can Staffing Plan position cellular structures Actomyosin Activity Actomyosin Activity Burakov et al. (2003) JCB 162: 963.
  22. 22. Organization Middle of your presentation Methods Flow chart or schematic Figures Important results
  23. 23. Coverage andExample slide Staffing Plan Experimental design Seed primary rat hepatocytes (d1) Collagen overlay (d2) Treat cells with inhibitors (d3) Fix cells (d4) Confocal microscopy
  24. 24. Organization Figures Main limitation? Space! Only choose most important data Organize clearly
  25. 25. Organization Selecting important data U2OS cells on polyacrylamide gels Stricker et al. Biophys J. 2011;100:2883.
  26. 26. Organization Selecting important data U2OS cells on polyacrylamide gelsTake home information Traction forces are strongest close tothe protruding edge Stricker et al. Biophys J. 2011;100:2883.
  27. 27. Organization Selecting important data Go et al. New Engl J Med. 2014;351:1296.
  28. 28. Organization Selecting important data Characteristic Total Cohort ≥ 60 < 60 (N=1,120,295) ml/min/1.73 m2 ml/min/1.73 m2 (N=924,136) (N=196,159)* Age (yr) 52.2 ± 16.3 49.1 ± 15.1 66.6 ± 13.0 Female sex (%) 54.6 53.4 60.2 Ethnic group White 50.9 47.2 68.6 Black 7.4 7.2 5.3 Hispanic 5.9 6.3 4.1 Asian 8.1 8.5 6.7 Mixed 2.4 2.4 2.8 Other 25.3 28.4 12.5 Medical history Coronary heart 6.3 4.5 17.8 disease Stroke 2.6 1.7 8.3 Peripheral 1.8 1.1 6.7 Arterial disease Chronic Heart 2.1 1.0 19.8 failure * estimations Go et al. New Engl J Med. 2014;351:1296.
  29. 29. Organization End of your presentation Conclusions Summary and implications Future directions How is this being further developed?
  30. 30. Coverage andExample slide Staffing Plan Summary Relaxed tension enhances apical membrane formation MLCK, but not ROCK, may be involved Weak cell-matrix adhesion promotes polarity Lateral compressive force promotes cortical actin accumulation and adherens junction formationUnderstanding the mechanical control of hepatocyte polarity, we hope to develop better in vitro models for drug- and virus-testing applications
  31. 31. Coverage andExample slide Staffing Plan Future directions Measure traction forces on substrates of varying rigidities Microcontact printing to limit cell spreading area and alter surface geometry Elastomeric micropillars to measure real-time localized forces during polarization
  32. 32. Section 5Presentation tips
  33. 33. Coverage andPresentationStaffing Plan tips Before you present… Most important thing you can do… Practice Learn your presentation, Don’t memorize, don’t read it these are your ideas Practice builds and with Practice alone confidence! others, record yourself
  34. 34. Coverage andPresentationStaffing Plan tips Getting ready Arrive early, everything working? Have backup copies of your presentation Take a deep breath and relax
  35. 35. Coverage andPresentation Presentation tips –Staffing Plan tips appear confident Make eyeAlways face your contact Stand upright audience Non-verbalDon’t be stiff, Smile!move naturally Use hand gestures
  36. 36. Coverage and Presentation Presentation tips – Staffing Plan tips Speaking style Pause for emphasis Vary tone Speak slowly and pitch Verbal Don’t talk to theShow enthusiasm Avoid “filler” screen or podium words (ummm)
  37. 37. Coverage andPresentationStaffing Plan tips Start positive Thank the organizers “I would like to thank [organizer] for kindly inviting me here today.”Introduction Opening comments “I’m very happy to be able to speak to you today.” Start your presentation Never apologize for your English or being nervous “Today, I would like to talk about...”
  38. 38. Coverage andPresentationStaffing Plan tips Develop your story Introduce the sections “As you can see, my presentation is divided into four sections.” Body of Starting the sectionspresentation “First, I would like to discuss...” Summarize each section “I’d like to summarize the main findings from this section.”
  39. 39. Coverage andPresentation Figures –Staffing Plan tips Guide the audience Introduce the figures “Now, I’d like to show you data from our recent experiments.” Describing Talking about the data data/figures “Here, you can see...” Focus on important information “I’d like to draw your attention to...”
  40. 40. Coverage andPresentation Finishing yourStaffing Plan tips presentation Main conclusions “In conclusion, the main findings of this study are...” Thank the audienceConclusions “Thank you for your attention today.” Acknowledgments “I’d like to thank the people who were involved in this project.” Invite questions “I’d now be happy to answer any questions that you may have.”
  41. 41. Section 6Handling questions
  42. 42. Customer Service Questions Make sure you understand the question Could the audience hear it Could you hear it clearly? clearly? Do you understand the What do they want to question? know? Is the question appropriate What is the most relevant for the audience? question?
  43. 43. Customer Service Questions Make sure you understand the question Ask them to repeat “Would you mind repeating your question, please?” Handling Ask for clarification questions “Excuse me, I don’t understand your question. Are you asking about…?” May want to rephrase into a Repeat the question more relevant question “Okay, so this question is about...”
  44. 44. Customer Service Questions Difficult questions You are the expert, Unsure of the answer answer with confidence Be honest, but give your You don’t know the answer expert opinion Politely address Unrelated questions the question
  45. 45. Customer Service Questions How to answer difficult questions Tentative answers “I’m afraid I cannot give you a definite answer, but I think that…” Unanswerable Handling “Unfortunately we don’t have an answer at this time, but probably...” questions Unrelated questions “I’m sorry, but we didn’t look at that in this study.” Checking your answers “Does that answer your question?”
  46. 46. Coverage andPresentation Additional tips –Staffing Plan tips time management Stay within your Use a clock or watch time limit Rushing and skipping slides make you look unorganized! Practice often and keep track of each section
  47. 47. Coverage andPresentationStaffing Plan tips Additional tips “B” key makes the “W” key makes the screen black screen white Hold the laser pointer against your body to prevent shaking Remember, you are having a conversation with your audience
  48. 48. Any questions? Thank you!edanzediting.co.jp/kyudai0314 Download and further reading @JournalAdvisor Follow us on Twitterfacebook.com/JournalAdvisor Like us on Facebook www.edanzediting.co.jp

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