Brooklyn Botanic Event Presentation

601 views

Published on

0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
601
On SlideShare
0
From Embeds
0
Number of Embeds
4
Actions
Shares
0
Downloads
0
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

Brooklyn Botanic Event Presentation

  1. 1. Susan Phillip Yoline OctaveDecember 13, 2007
  2. 2. GREEN HOTEL INITIATIVES CONFERENCE 2008MAKE YOUR ENVIRONMENT SAFE AND SOUND April 09 - 10, 2008 Brooklyn Botanic Garden 900 Washington Avenue, Brooklyn, NY 11225
  3. 3. GREEN HOTEL INITIATIVES CONFERENCE 2008 Table of ContentsInvitationLetter……………………………………………………………………….4Organization description……………………………………………………………...5Request for proposal…………………………………………………………….……6Site Evaluation………………………………………………………………………..8Sponsors………………………………………………………………………………9Guests speakers………………………………………………………………………10Site Direction & Map…………………………………………………………….….11Ground transportation……………………………………………………………….12Driveng Direction………………………………………………………………..…..12Water ways/Air Transportations…………………………………………………......13Site Guideline for visitor…………………………………………………………….14Wheelchair information……………………………………………………………...14Parking information………………………………………………………………….15Bed & Breasfast……………………………………………………………………...15Hotel……………………………………………………………………..…………..16Restaurant………………………………………………………………………..…..16In/Off site attractions………………………………………………………………...18Children attractions…………………………………………………….………….…20Facilities….…………………………………………………………………….…….22Marketing Approach………………………………………………………………….23Conference schedule………………………………………………………………….24Planned Budget……………………………………………………………………....25Site Plan……………………………………………………………………………...26Satisfactory Survey……………………………………………………………….….27Check List……………………………………………………………………….…...28 Make Your ENVIRONMENT SAFE AND SOUND 3
  4. 4. GREEN HOTEL INITIATIVES CONFERENCE 2008 Invitation Letter I choose this association because the importance of green has been intriguing in thehospitality industry, and it already been in demand by many consumers. I think that is agreat initiative, therefore, I want to sustain it. I decide to celebrate this event at BrooklynBotanic Garden because I feel that it will be a perfect venue for this occasion since theconference is about environment. Furthermore, their prices comparably to other prices that Ifound are every reasonable. It is also easy access by public transportation and drivingdirections as well. Over the past year, the national conversation about what it means to build a cleaner,greener, more sustainable future has reached a fever pitch. The annual Ceres conference is aunique gathering of corporate, environmental, investor, governance, and labor leaders whoshare a collective vision of sustainability and capital markets functioning side by side.Conversation and dialogue during those two days will shape our world for the future.Therefore, don’t miss it! Show your leadership! Make every effort to attend it this year atBrooklyn Botanic Garden site at 900 Whashington Ave Brooklyn, NY 11225 on April 09 &10, 2008. Participants welcome to bring families, for there are a number of attractions forthem to enjoy during those two days.Sincerely yours;Yoline OctaveEvent Planner Make Your ENVIRONMENT SAFE AND SOUND 4
  5. 5. GREEN HOTEL INITIATIVES CONFERENCE 2008 Make Your Environment safe and sound Organization descriptionCERES Green Hotel Initiatives Ceres (pronounced “series”) is a national network of investors, environmentalorganizations and other public interest groups working with companies and investors to addresssustainability challenges such as global climate change.Mission: Integrating sustainability into capital markets for the health of the planet and itspeople. At its founding in 1989, Ceres introduced a bold new vision to the business world. Thatvision is of a world in which business and capital markets promote the well being of humansociety and the protection of the earth’s biological systems and resources. Ceres advances itsvision by bringing investors, environmental groups and other stakeholders together to encouragecompanies and capital markets to incorporate environmental and social challenges into their day-to-day decision-making. The Green Hotel Initiative (GHI) is a CERES program designed to increase anddemonstrate market demand for environmentally responsible hotel services. The GHIs work isfocused on educating purchasers of hotel services, creating vehicles for purchasers to expresstheir demand for green hotel services, and providing mechanisms for hotels to communicate theirenvironmental performance. CERES annual conference is designed to demonstrate greenpractices that meeting planners and hotels can implement. Make Your ENVIRONMENT SAFE AND SOUND 5
  6. 6. GREEN HOTEL INITIATIVES CONFERENCE 2008 REQUEST FOR PROPOSALContact Information Yoline First Name Octave Last Name CERES Company Name Address PO Box Boston City MA State 02111 Zip Email staff@gmail.com 617-247-0700 Phone 617-267-5400 Fax Email Best way to contactEvent InformationEvent Name Ceres Conference 2008Event start date April 09 2008Event end date April 10 2008 Make Your ENVIRONMENT SAFE AND SOUND 6
  7. 7. GREEN HOTEL INITIATIVES CONFERENCE 2008 April 16 2008If dates are flexible, what is the alternate date? April 06 2008What is your decisiondate? 200Size of group Number of overnight guest roomsExhibits Gross sq ft 5,000 Make Your ENVIRONMENT SAFE AND SOUND 7
  8. 8. GREEN HOTEL INITIATIVES CONFERENCE 2008 Site Evaluation FormDate: 2/15/07Site Name: The Brooklyn Botanic Garden Submitted by: Yoline OctaveSite Address: 900 Washington AvenueBrooklyn, New York 11225Contact Name: Rosa Danpathy Contact Title: Event CoordinatorPhone: (718) 623-7200 Fax: (718) 398-2400 Email: sndamp@bbg.org  Number of attendees expected 300  Number of meeting rooms available: 2  Names of Facilities available for use: Palm House – Auditorium - Terrace Café - Magnolia Plaza Visitor Center  Can rooms be reconfigured? Absolutely  Rental fees for meeting rooms: $2000 depending on the room  Room soundproofing: Yes  availability of special lighting: Yes  Availability of special staging, such as theatrical stage or dance floor: Yes, at the Palm House  Availability of house sound or efficient portable system: Yes  Availability of adequate electrical outlets and voltage for special requirements: Yes  Ease of access and way out: Many entrances with wheelchair access  Wheelchair accessibility: Yes  Is there luggage room storage available? Yes  Sight impairment accessible: Yes, in some area Make Your ENVIRONMENT SAFE AND SOUND 8
  9. 9. GREEN HOTEL INITIATIVES CONFERENCE 2008 SPONSORSThe following sponsors were chosen because they are very concern about the environmentissues. For that reason, they really want to thrust any associassion that want to intensify thesesustainabilities.GreenBizGreener World Media is ground zero for the new, green economy, a trusted, one-stop resource onbusiness and the environment, aimed at helping companies align environmental responsibilitywith business success. Experience to guide and anticipate the growth of the green economy:Executive Editor Joel Makower, called the "guru of green business practices" by the AssociatedPress, has been covering green business for nearly twenty years. GreenBiz.com has been theleading site for green business since 2000.ConEdisonFor more than 180 years, Con Edison has been an innovative, integral, and vital part of thecommunities we serve. We are proud of our role in New Yorks historic past, its dynamicpresent, and its bright future. Make Your ENVIRONMENT SAFE AND SOUND 9
  10. 10. GREEN HOTEL INITIATIVES CONFERENCE 2008 GUESTS SPEAKERSThe following speakers have been cautiously chosen because of their positions as well as theirability to address climate change, conserve energy, and ensure worker safety. This is quicklypassing. The will ulustrate what opportunities for action lie before us, and what innovativesolutions can we come up with. James L. Connaughton Chairman, Council on Environmental Quality James L. Connaughton was unanimously confirmed by the United States Senate on June 14 and appointed by President Bush on June 18, 2001 to serve as the Chairman of the Council on Environmental Quality (CEQ). In this capacity, he serves as the senior environmental, energy and natural resources advisor to the President as well as Directorof the White House Council on Environmental Quality, which oversees the development ofenvironmental policy, coordinates interagency implementation of environmental programs, and mediateskey policy disagreements among Federal agencies, state, tribal and local governments and privatecitizens.Mr. Connaughton has extensive experience helping organizations large and small become responsibleenvironmental stewards through effective environmental management and compliance assurance systems.This work has covered the electronics, transportation, consumer products, home improvement, energymanagement, and mining sectors, in North America, Mexico, Venezuela and Asia.Ron DodsonPresident, of Audubon Environment Services, Inc. Audubon Environmental Services, Inc. (AES) is a for-profit company that servesas the exclusive provider of environmental services to members of Audubon International’s Goldand Silver Signature Programs and Classic Program. For more than a dozen years, AES haspartnered with Audubon International and its program members to offer services, such as siteevaluation, land planning and management, and technical guidance.Ron is the President of Audubon International. He has worked in the environmental field forover 30 years and has a background in Wildlife Biology and Land Use Planning. He has beeninvolved in the development of public policies on the state and federal level, has created many Make Your ENVIRONMENT SAFE AND SOUND 10
  11. 11. GREEN HOTEL INITIATIVES CONFERENCE 2008environmental education programs, written numerous publications and has a huge number offrequent flier miles! BROOKLYN BOTANIC GARDEN 900 Washington Avenue, Brooklyn, NY 11225 Tel: 718-623-7200Directions to Brooklyn Botanic Garden Make Your ENVIRONMENT SAFE AND SOUND 11
  12. 12. GREEN HOTEL INITIATIVES CONFERENCE 2008 Ground TransportationBy subway2 or 3 to Eastern Parkway—Brooklyn Museum station; B or Q to Prospect Park station; S shuttleto Prospect Park station. (The B train does not run on weekends.)By Brooklyn busLorimer Street B48 to Franklin Avenue; Flatbush Avenue B41 to Empire Boulevard; Prospect-Lefferts Gardens/ Greenpoint B43 to Empire Boulevard/ Washington Avenue; CrownHeights/Cobble Hill B71 to Brooklyn Botanic Garden; St. Johns Place B45 to WashingtonAvenue; Bay Ridge B16 to Empire Boulevard.New York City busesThe NYCTA operates New York City buses. For route information, call the NYCTA. (718)330-1234. The fare is $2.00.Port Authority Bus TerminalApproximately three dozen-bus lines operate from this terminal located between Eighth andNinth Avenues and 40th to 42nd Street, serving approximately 50 million rides a year. Directservice is available to Atlantic City, the Meadowlands Sports Complex, Monmouth Park,Aqueduct and points throughout the United States. The terminal connects with the 42nd Streetstations of the IND, IRT and BMT subway systems. Recent renovations along with a police andsocial service presence have greatly unproved the terminal. For information on all carriers, callthe Port Authority Bus Terminal. (212) 564-8484Train and TrolleyLIRR Make Your ENVIRONMENT SAFE AND SOUND 12
  13. 13. GREEN HOTEL INITIATIVES CONFERENCE 2008LIRR to Flatbush Avenue/Atlantic Avenue Station. Connect with Q or 2 train or B41 bus.TrolleyThe Heart of Brooklyn Trolley operates on Saturdays, Sundays, and holidays, Noon–5 p.m.By Automobile to BrooklynManhattan BridgeFrom bridge straight ahead on Flatbush Avenue to arch at Grand Army Plaza; then 2/3 aroundcircle to Eastern Parkway (keep library on right); 1 block to right onto Washington Avenue(Brooklyn Museum on corner).Brooklyn BridgeFrom bridge straight ahead several traffic lights to left onto Atlantic Avenue; 1 mile to right ontoFlatbush Avenue; straight ahead on Flatbush Avenue to arch at Grand Army Plaza; then 2/3around circle to Eastern Parkway (keep library on right); 1 block to right onto WashingtonAvenue (Brooklyn Museum on corner).Verrazano-Narrows BridgeFrom bridge straight ahead to Route 278; exit at 38th Street; left onto Fourth Avenue; 2 miles toright onto Union Street; 5 blocks to arch at Grand Army Plaza; cross plaza to Eastern Parkway(keep library on right); 1 block to right onto Washington Avenue (Brooklyn Museum on corner).Belt ParkwayExit at Ocean Parkway (7B); 5 miles (past Church Avenue) onto Prospect Expressway; take8th-7th Avenue exit; first right onto Eighth Avenue, 1 mile to right on Union Street; 5 blocks toarch at Grand Army Plaza; cross plaza to Eastern Parkway (keep library on right); 1 block toright onto Washington Avenue (Brooklyn Museum on corner).Brooklyn-Queens Expressway (BQE)Exit at Kent Avenue; follow service road (Park Avenue) alongside and then under theexpressway five blocks; left onto Washington Avenue for 1 3/4 miles.Long Island ExpresswayTake the LIE westbound to the BQE westbound; exit at Kent Avenue; follow service road (ParkAvenue) alongside and then under the expressway five blocks; left onto Washington Avenue for1 3/4 miles.Jackie Robinson ParkwayExit at Bushwick Avenue; left at 3rd traffic light onto Eastern Parkway; 3 miles to left ontoWashington Avenue (Brooklyn Museum on corner). Make Your ENVIRONMENT SAFE AND SOUND 13
  14. 14. GREEN HOTEL INITIATIVES CONFERENCE 2008 Waterway TransportationFerryThe Staten Island FerryThis ferry docks at the foot of Whitehall Street, next to Battery Park. It runs daily every 20 to 30Minutes around the clock and carries passengers and vehicles. (718) 390-5240. Air TransportationJohn F. Kennedy International Airport (JFK)JFK, in Queens (at the south end of the Van Wyck Expressway), primarily handles Internationalflights.Phone: 718-244-4444LaGuardia Airport (LGA)LaGuardia, also in Queens (on the Grand Central Parkway), mainly handles domestic flights. Ifyoure flying in from anywhere in the U.S., chances are youll come through here. Particularexceptions include Continental Airlines. Phone: 718-533-3400Site Guidelines for VisitorsBrooklyn Botanic Garden is a museum of living plants. The following policies were designed toprotect the plant collection and enhance visitor experience:Please note: • Children under 14 must be supervised by an adult 18 or over. • With the exception of bottled water and baby bottles, food and beverages cannot be brought into the Garden. Food can be purchased and consumed at the Terrace Café. Picknicking is not allowed. • Sitting on the lawn is only allowed at the Cherry Esplanade. Blankets and folding chairs are not permitted. • No athletic or recreational equipment is allowed. • Pets are not allowed. Service animals must have accompanying documentation. • Tripods and easels are not permitted in the Conservatory, the Japanese Hill-and-Pond Garden, in flower beds, or blocking any Garden paths. Commercial and wedding photography is only permitted by prior arrangement.While in the Garden, please note: Make Your ENVIRONMENT SAFE AND SOUND 14
  15. 15. GREEN HOTEL INITIATIVES CONFERENCE 2008 • Brooklyn Botanic Garden is a nonsmoking facility. Please refrain from smoking anywhere on the grounds. • Do not pick flowers, walk in the planted beds, or climb trees. Fallen leaves, flowers, or other plant materials must be left on the ground. • Use electronic audio devices with earphones only. • Shirts and shoes are required.Wheelchairs accessibility at Brooklyn Botanic GardenThe entire Garden is wheelchair accessible. Recent renovations in the Herb Garden and JapaneseHill-and-Pond Garden have made the paths wider, smoother, and barrier-free. The SteinhardtConservatory has an elevator, as does the Administration Building. The front section of theparking lot has a designated section for handicap parking.Wheelchairs are available from the Garden, if needed. They can be loaned out with a driverslicense or ID and a $20 deposit thats fully refunded when the chair is returned. You can pickthem up from the security officer at the desk at 1000 Washington Avenue. However, admissionscannot be processed at that location; someone from your party will have to go to one of the otherentrances for admission to the Garden, and then go to the sBrooklyn Botanic Garden ParkingThere is a visitor entrance and attended parking (for a fee) at 900 Washington Avenue. Parkinglot opens at 8 a.m. There is no overnight parking. Buses only when space permits. * Discountedon-site parking availableTime1st hour, Bus $6.00 and Car $3.00Each additional hour, Bus $3 and Car $2Over 6 hours, $20(maximum) and $12(maximum)Security desk at 1000 Washington Avenue for the wheelchair. Near AccommodationsThe following accommodations are not endorsed by Brooklyn Botanic Garden; they are listedbecause of their close proximity to the Garden. Please contact the specific location for moredetails.Bed-and-BreakfastsBed & Breakfast on the Park Make Your ENVIRONMENT SAFE AND SOUND 15
  16. 16. GREEN HOTEL INITIATIVES CONFERENCE 2008113 Prospect Park West, Brooklyn, NY 11215-3710718-499-6115718-499-1385 FaxGarden Green Bed & Breakfast641 Carlton Avenue, Brooklyn, NY 11238718-783-5717718-638-7854 FaxUnion Street Bed & Breakfast405 Union Street, Brooklyn, NY 11231718-852-8406HotelsBest Western Gregory Hotel8315 4th Avenue, Brooklyn, NY 11209718-238-3737800-228-5150 Reservations718-680-0827 FaxHoliday Inn Express Brooklyn625 Union Street, Brooklyn, NY 11215718-797-1133718-797-1163 FaxMarriott Brooklyn333 Adams Street, Brooklyn, NY 11201718-246-7000718-246-0563 Fax888-436-3759 Toll free RESTAURANTS AND BARSA list of restaurants and bars in the neighborhood. Make Your ENVIRONMENT SAFE AND SOUND 16
  17. 17. GREEN HOTEL INITIATIVES CONFERENCE 2008Brooklyn Muse Cafe (Café)793 Washington Avenue 646-241-9281Café Shane (Restaurant)794 Washington Avenue 718-399-9001Ginger Root Café (Café)702 Washington Avenue 718-857-1274The Islands (Café/Restaurant)803 Washington Avenue 718-398-3575Ripple Bar (Bar)769 Washington Avenue 718-230-4514Toms Restaurant (Restaurant)782 Washington Avenue 718-636-9738Aliseo Osteria del Borgo (Fine Italian Cuisine)665 Vanderbilt Avenue 718-783-3400Beast (American & Spanish Cuisine)638 Vanderbilt Avenue 718-399-6855Garden Café (American & French Cuisine)620 Vanderbilt Avenue 718-857-8863Hibiscus Café (Caribbean Cuisine)564 Vanderbilt Avenue 718-638-6850Indian Place (Indian Cuisine)656 Vanderbilt Avenue 718-398-7776Joyce Bakery (Coffee & Pastries)646 Vanderbilt Avenue 718-623-7470Noona Korean Restaurant (Traditional Korean Cuisine)565 Vanderbilt Avenue 718-398-6662 Make Your ENVIRONMENT SAFE AND SOUND 17
  18. 18. GREEN HOTEL INITIATIVES CONFERENCE 2008 Beast (Restaurant/Bar) 638 Vanderbilt Street 718-399-6855 Soda (Bar/Lounge) 629 Vanderbilt Ave. 718-230-8393 Cheffys Jamaican Restaurant (Restaurant-Jamaican) 707 Nostrand Ave. 718-363-9515 Exquisite Restaurant (Restaurant-Caribbean) 710 Nostrand Ave. 718-953-2467 IN & OFF SITE ATTRACTIONSGroup Tours at Broklyn Botanic GardenGuided Tours: The Japanese Hill-and-Pond Garden at BBG. Enjoy a 90-minute SeasonalHighlights tour led by our trained Garden Guides.Adults, $13 per personGuided Tour with Gourmet Sandwich LunchEnjoy a 90-minute Seasonal Highlights tour led by our trained Garden Guides and the air-conditioned convenience of a reserved buffet lunch served in the world-famous SteinhardtConservatory. (See menu choices below.) A coupon redeemable for 10% off any purchase in theGarden Gift Shop is included for use during the day of your visit.Adults, $32 per personsPalm House Luncheon ToursEnjoy a 90-minute Seasonal Highlights tour led by our trained Garden Guides and a magnificentmeal in the exquisite Palm House. A coupon redeemable for 10% off any purchase in the GardenGift Shop is included for use during the day of your visit. Make Your ENVIRONMENT SAFE AND SOUND 18
  19. 19. GREEN HOTEL INITIATIVES CONFERENCE 2008Meet the Curator TourLearn from a gardening expert! Experience a unique tour led by our curator of the SteinhardtConservatory in conjunction with a Seasonal Highlights tour led by our Garden Guides. This tourcan be combined with our gourmet buffet-style lunch. Receive a free copy of BBGs All-RegionGuide the Gardeners Guide to Growing Orchids to commemorate your visit. Tours with mealsinclude a coupon redeemable for 10% off any purchase in the Garden Gift Shop during the dayof your visit.Adults, $40 per person - Tour with Gourmet Buffet-Style Lunch $60 per personSeasonal Fresh FlowersLearn tips and techniques for creating beautiful seasonal floral arrangements in your own home.An expert floral designer will demonstrate a variety of arrangements and designs using flowersthat reflect the seasons of the garden.Visitor ServicesTerrace Café: The Terrace Café offers a full menu of gourmet lunches and beverages.Gift Shop and Garden ShopBrooklyn Botanic Garden now has two shops, both located on Lily Pool Terrace. The new GiftShop carries stationery, personal accessories, and everything for the home. The Garden Shopcarries everything for the garden as well as gifts for children. Please note, school and campgroups are encouraged to visit the Garden Shop only.Gardeners Resource CenterThe Gardeners Resource Center provides reference services to home gardeners, staff, and to theprofessional horticultural community. It is a convenient access point from which to learn moreabout all of the Librarys collections and about the Gardens plant collections. The GardenersResource Center is located on the second floor of the landmark McKim, Mead & WhiteAdministration building.Garden Gift Shops:Brooklyn Botanic Garden has two shops, both located on Lily Pool Terrace. The Garden Shopcarries everything for the garden, books, and gifts for children. The selections for childreninclude books, gardening supplies, nature crafts, games, puzzles, plants, and souvenir items. Thenew Gift S hop carries stationery, personal accessories, and everything for the home.Central Library: Make Your ENVIRONMENT SAFE AND SOUND 19
  20. 20. GREEN HOTEL INITIATIVES CONFERENCE 2008Grand Army Plaza Brooklyn,718-230-2100Branch Hours: Sun 1:00PM-6:00PM, Mon 9:00AM-6:00PM T/W/TH 9:00AM-9:00PM, Fri 9:00AM-6:00PMShopping MallsFulton Mall: 4 Metrotech Ctr Brooklyn, NY 11201 (718) 852-5118Atlantic Mall: 2758 Atlantic Ave Brooklyn, NY 11207 (718) 277-2400Kings Plaza Mall: 5100 Kings Plaza Flatbush Ave. & Ave. U Brooklyn, NY 11234(718) 253-6842For those who interest in Dark Tourism will also able to visit Ground Zero.Church St New York, NY 10007 Cross Street: Between Vesey Street and Liberty StreetDirections to the World Trade Center site:By subway: A, C, J, M, Z, 2, 3, 4 or 5 to Fulton Street/Broadway-Nassau. Exit onto Fulton Street and walk west to Church St.• E to World Trade Center. Exit onto Church Street.• R or W to Cortland Street. Exit near the intersection of Church St. and Cortlandt St. Walk north on Church St. about three blocks.• 1 or 9 to Rector Street. Exit onto Greenwich Street and walk north to Liberty St.By bus: Take the M1 or M6 to Church & Vesey. Make Your ENVIRONMENT SAFE AND SOUND 20
  21. 21. GREEN HOTEL INITIATIVES CONFERENCE 2008Ground Zero CHILDREN ATTRACTONS Discovery Garden - Family ProgramsOur childrens outdoor adventure garden provides year-round excitement and opportunities forfamilies to explore and discover together! Childrens activity areas are designed for smallchildren with supervision. Sit and relax or join in while children explore birds in winter, smellfragrant spring flowers, and enjoy the transition from winter to spring. The Discovery Garden isopen during regular Garden hours. Children must be accompanied by an adult.Brooklyn Children MuseumnAbout 1.6 mi – 5 minutes away.145 Brooklyn Ave, Brooklyn, NY 11213ADMISSION IS $5.00 PER PERSONFREE ADMISSION FOR MEMBERS AND CHILDREN UNDER 1 YEAR OF AGEGENERAL MUSEUM HOURS 9:00AM TO 6:00PMThe Prospect Park Zoo Make Your ENVIRONMENT SAFE AND SOUND 21
  22. 22. GREEN HOTEL INITIATIVES CONFERENCE 2008Current Hours (November–March): Daily 10:00 a.m. – 4:30 p.m.Admissions: Adults: $6.00 Children (3-12): $2.00 Seniors (65+):$2.25Children under 3 years are always free!Last ticket sold 30 minutes prior to closing.For further information about the Prospect Park Zoo, please call 718-399-7339.Locations: 450 Flatbush Avenue in Brooklyn, New York 11225. 200 Eastern Parkway, Brooklyn, New York 11238-6052Telephone :(718) 638-5000; TTY: (718) 399-8440Admission: Suggested Contribution: $8; Students with Valid ID: $4; Adults 62 and over: $4;Members: Free; Children under 12: FreeHours: Wed–Fri: 10 a.m.–5 p.m.; Saturday–Sunday: 11 a.m.–6 p.m.Coney Island602 Surf Ave Brooklyn, NY 11224Coney Island Park in New York, and the Aquarium located at Brooklyns southernmost tip,remains to this day an attraction to both locals and tourists. Admission available: Monday-Friday 10:00 AM to 4:00 PM; weekends and holidays (Memorial Day through Labor Day) 10:00 AM to 6:00PM. Admission: Adults, $8.75; children, 2-12, $4.50; seniors, 65 and over, $4.50. Children under 2 free. Children under 16 must be accompanied by an adult. Special group rates are available by reservation only, call 718-220-5198. Parking: Cars, $6.00; buses, $7.00. No bus parking on weekends. FACILITIES  Palm House: The setting is unlike anything in New York - celebrated Gardens, Victorian Glasshouse and beautiful indoor Garden Pavilions. The magic of the setting is enhanced by a cuisine based on the freshest and finest ingredients, expertly prepared and beautifully presented. The Palm House is a unique location for corporate event. 5,000 sq. ft, Room Capacity Cocktail Reception 400, Dinner with Dancing 300  The state of the art auditorium with Audio/Video equipment Size (350 person capacity)  Terrace Café: up to 300 sits available Make Your ENVIRONMENT SAFE AND SOUND 22
  23. 23. GREEN HOTEL INITIATIVES CONFERENCE 2008  Magnolia Plaza: all stand-up. No chairs & tables Capacity 350 – 400 personTerrace Café Palm House Palm HouseAuditorium Magnolia Plaza Visitor Center Tropical Pavilion MARKETING APPROACH Brooklyn Botanic garden April 09 & 10, 2008Our target groups are Business Men and Women, in the hospitality industry including Hotel andResort, Restaurant, Suppliers, Spa, Airlines, Travel Agent, bar, casino and many people who useany of these establishments, and others.  Register by phone now and online registration will be available in late January 2008. Make Your ENVIRONMENT SAFE AND SOUND 23
  24. 24. GREEN HOTEL INITIATIVES CONFERENCE 2008  Conference handout and invitation are posted on the CERES website as well as the sponsors’ websites.  Email and mail are also sent to all members and last year participants.  Internet publicity is also done.  Advertisements are places in one of the major newspapers New York Times. Ads are also place in some radio stations such as, 1010 Wins AM, 106.7FM.  Television commercial is also on NBC, channel 4.  Fliers are posted throughout five boroughs in New York; in many neighborhoods, businesses, and Bus and Trains stations. Conference ScheduleWednesday April 09th, 20088:00AM - 10:00AM Late Registration11:00AM – 12:00PM PM Welcome Receptions at the Magnolia Plaza Visitor Center (See Map for direction)12:00PM – 3:00PM Free Time to visit around have lunch off site and so on.3:00PM – 4:30PM Workshop Session I at the Auditorium (See Map for direction)5:30PM – 7:00PM Dinner at the Palm House (See Map for direction)Thursday April 10th, 2008 Make Your ENVIRONMENT SAFE AND SOUND 24
  25. 25. GREEN HOTEL INITIATIVES CONFERENCE 20088:00AM – 9:30PM Breakfast at Terrace10:00AM – 11:00PM Panel Discussions Auditorium10:00AM – 11:30PM Free guided tours for all participants (meet at the Tropical Pavilion) (See map for direction)12:00PM – 2:00PM Workshop Sessions II at Auditorium2:00PM – 3:00PM Lunch at the Terrace cafe (See Map)5:30PM – 7:00PM Night Gala at the Palm HouseCATERINGCharles, Sally & Charles, Inc.Phone: 718.398.2400 Fax 718.783.1966 Email: csc@palmhouse.comCharles Krause, Executive chef and proprietor of The Palm House since 1988 formerly ofThe River Cafe as Maitre d and of The Water Club as the General Manager. Mr. Krause hasa team of Event Coordinators, Maitre ds & Captains here to provide a flawless affair.GIFTSAll participants will receive Logo on Ceres website in conference book as well as Ceres weeklyNewsletters. Participants will also receive 50% off for Automatic Membership at the BrooklynBotanic Garden. In addition, participants will receive T-shirts with our logo and the sponsors’logos.Our sponsors’ ads and logos will place on the CERES website and on our entire materialhandout. Moreover, the sponsors will receive plaques of honor for their support PLANNED BUDGET April 09 & 10, 2008 SERVICE UNIT PRICE AMOUNT TOTAL Venus .Brooklyn Botanic $ 2,000.00 4 $7,000.00 Garden $1,000.00/fee Dining .Welcome reception $8.00 200 $1,600.00 .Lunches $12.00 200 $2,400.00 .Dinner $72.00 200 $14,400.00 .Breakfast $9.00 200 $1,800.00 .Night Gala $80.00 200 $16,000.00 Make Your ENVIRONMENT SAFE AND SOUND 25
  26. 26. GREEN HOTEL INITIATIVES CONFERENCE 2008Advertising Expenses Sponsor. Advertisment & -$8,000.00 PublicityEntertainment.Coney Island: New York Aquarium $15.00 100 $1,500.00.Guided Tour $13.00 100 $1,300.00.Madame Tussauds $20.00 100 $2,000.00.Chrysler Building $18.00 100 $1,800.00Program Development & SponsorProduction.Speakers honoraria -$4,000.00.Program Committee -$1,500.00 Expenses.Abstract/Invitation -$2.000.00 /printing /DistributionSecurity $2,000.00Registration/Personnel.Badges, Forms, Staff $6,000.00Isurance $2,000.00TOTAL $59,800.00 VENUE PLAN Make Your ENVIRONMENT SAFE AND SOUND 26
  27. 27. GREEN HOTEL INITIATIVES CONFERENCE 2008 Satisfactory SurveyMake Your ENVIRONMENT SAFE AND SOUND 27
  28. 28. GREEN HOTEL INITIATIVES CONFERENCE 2008Date_____/_____/ 20_____ Name(Optional)______________________Ceres is committed to providing quality service to you. Our promise is to do everything possibleto ensure your total satisfaction with the quality of service we provide. We, therefore, want tohear your comments about our meeting. Please complete and send in this form. Attached is astamped envelope for your convenience. This information is for our internal use only and allanswers are kept entirely confidential. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ YES NO1. In General how was the conference? ______ ______2. The material covered was easy to understand? ______ ______3. The speakers were straightforward? ______ ______4. The written materials given to you were useful? ______ ______5. Did you receive satisfactory service from the catering staff? ______ ______6. Was the venue appropriate? ______ ______7. Would you attend our future event? ______ ______8. Would you invite acquaintances or family to attend with you next time? ______ ______9. What did you like best about the conference?___________________________________ _______________________________________________________________________10. Is there any other comment you would like to make about the conference? ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Make Your ENVIRONMENT SAFE AND SOUND 28
  29. 29. GREEN HOTEL INITIATIVES CONFERENCE 2008Thank you for your assistance. Please return this completed form in the attached postage paidenvelope. EVENT CHECK LIST 1. ____Organization description 2. ____Event title and theme 3. ____Event’s date and location 4. ____Number of rooms needed 5. ____Number of people attending 6. ____Site worksheet evaluation 7. ____Photos of the site 8. ____Request for proposal (RFP) 9. ____Invitation to the event 10. ____Sponsors’ descriptions 11. ____Event’s schedule 12. ____Catering 13. ____A planning matrix 14. ____Marketing summary 15. ____List restaurants, Lodgings and attractions in the area 16. ____Travel directions 17. ____Gifts description for sponsors and participants Make Your ENVIRONMENT SAFE AND SOUND 29

×