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Letters of enquiry describe what the writer
wants and why.The more unusual the
request, the more convincing the reason
needs to be.
Straightforward, compact and courteous
Positive and confident in tone
Brief and to the point, yet clear, complete
Written only for Official Purposes.
Written to an Editor, a Principal, the
MunicipalCommissioner, the Secretary etc.
Your Address……(can be positioned only to the left).
Date....(can be positioned only to the left before/after or at the start).
Recipient’s Name…..(Specific official or person).
This should tell the reader what you
want(Details of the Enquiry).
Should be brief and Precise.
For example :-
Please send me... (for things that the organization offers to send)
I would be grateful if you could tell me... (for things that are not
I am writing to enquire whether... (to see if something is possible)
I would especially like to know... ( + a more detailed request)
Could you also...
( + an additional enquiry
This paragraph tells the reader why
you are contacting his or her organization,
and give further details of enquiry.
(Brief History, Suggestions, Statistical data)
For example :-
Your company was recommended to me by
Ms. ElsieWong of Far Eastern Logistics
I saw your advert in the HK
22 September 2009.
Possible language includes :-
Thanks. (For a very informal and normal enquiry or request)
I am looking forward to hearing from you.
Thank you very much for your kind assistance .
I appreciate that this is an unusual request, but I would be
very grateful for any help you could provide. I look forward to
hearing from you.
If you think the reader might have further
questions, you can suggest that he or she contact
e.g. 'If you have any questions, please do not hesitate to contact
It should be like a FormalTone and Polite
Your typed FIRST and LAST name…..
Your Designation…..(as required).
Golden Gate Engineering
Prince Square, Prince Street, Dehradun
24 September 2009
Dear Sir or Madam,
Enquiry about Quality Control Course
I am writing to enquire whether your company could offer a course on Quality Control for our managers.
I saw your advert in the HK Daily onTuesday, 22 September 2009, and the Quality Control Training Course (Ref.: QC 101 )
mentioned in the
advert might be suitable for us. I would like to know if it is possible for you to offer a 3-month training course starting before
or, at the latest,
on Monday, 12 October 2009, for a group of 20. Could you send us some information about the teaching staff and the
possible schedule for
I am looking forward to receiving your reply.