Using Outlook And Exchange Server for International Student Ministry

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Presentation on the basics of MS outlook and exchange server as applied to international student ministry

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Using Outlook And Exchange Server for International Student Ministry

  1. 1. Using Outlook and ISI’s Outlook Exchange E-Mail System RoyYabuki ISI DFW Director ryabuki@isiwebnet.net – 817-269-3146 http://ismtips.net – tech/ministry tips blog
  2. 2. The Techie’s Secret
  3. 3. What is Outlook? How is it useful?  What is the difference between Outlook and Exchange?  Some Benefits in Ministry  Installation  What are Outlook’s Basic Functions?  Other UsefulTools  Outlook Resources
  4. 4. Some Benefits in Ministry – the Organizer  Protection from losing contact information/data,  Repository of e-mail and other communication  Real-time calendar coordination with colleagues and local teams, One Calendar with Categorized entries  Database of Categorized Contacts  Secure access to your Outlook program from virtually any computer, anywhere in the world, etc.  Easy small mail merges  PrioritizedTodo’s (2nd Brain)  Search old messages  Mobile Sync
  5. 5. Setting-up E-mail  ISI Exchange Server (Contact Rebekah Miller – ------ ------------------- at Home office for a free account for all staff) name@isiwebnet.net  Yahoo,G-Mail, Hotmail,AOL  POP/SMTP, IMAP
  6. 6. Main Functions – Exchange Server  Protection from losing contact information/data  Multiple computers and smart devices, web
  7. 7. Main Functions -Access  Multiple computers with Outlook, Entourage and smart devices (Mobile Sync)  Secure access to your Outlook program from virtually any computer, anywhere in the world, etc.  Connecting via the web – Connect to Exchange server usingWeb Access
  8. 8. Main Functions – E-mail & Communication Archive  Repository of e-mail and other communication  E-mail Basics –  Organizing e-mails (Folders, sorting, Reading Pane, autopreview, junk, search)  Sending e-mail – (account, attachments, Outbox/Sent box)  Mail Merge
  9. 9. Main Functions – Time Management  One Calendar with Categorized entries  Real-time calendar coordination with colleagues and local teams  Invitations  Categorized, PrioritizedTodo’s
  10. 10. Main Functions -Database  Database of Categorized Contacts/Search  Can be Shared  Folders…
  11. 11. Other Useful Tools  XOBNI!  http://www.xobni.com/learnmore  YouSendIt!  Secure E-mail - http://www.instantssl.com/ssl- certificate-products/free-email-certificate.html  Free Comodo Secure e-mail SW: http://www.comodo.com/home/internet- security/secure-email.php
  12. 12. Outlook Resources  Outlook tools, tutorial videos, add-ins, etc.  Slipstick- http://www.slipstick.com/index.htm  From Microsoft –  for 2003 - http://office.microsoft.com/en-us/training/CR061832721033.aspx ,  for 2007 http://office.microsoft.com/en-us/training/HA102188671033.aspx  Tips & tricks –  http://email.about.com/od/outlooktips/tp/popular_tips.-06V.htm  http://email.about.com/od/outlook/Get_the_Most_Out_of_Outlook.htm  http://email.about.com/od/outlookaddons/tp/most_popular_outlook_add_ons.htm
  13. 13. Books  Dyszel, Bill. Outlook 2007 For Dummies (For Dummies (Computer/Tech)). New York: For Dummies, 2006. Excellent book for beginners about Outlook 2007 ($0.50 used on Amazon.com)  Dyszel, Bill. Outlook 2003 For Dummies (For Dummies (Computer/Tech)). New York: For Dummies, 2003. Great Outlook 2003 book for Beginners($17.47 used on Amazon.com)  Boyce, Jim, Beth Sheresh, and Doug Sheresh. Microsoft Office Outlook 2007 Inside Out. Redmond,WA: Microsoft Press, 2007. -Another Excellent All-around Outlook book ($4.99 used on Amazon.com)  Mcghee, Sally.Take BackYour Life!: Using Microsoft Office Outlook 2007 to Get Organized and Stay Organized (Inside Out) (Inside Out). Redmond: Microsoft Press, 2007. Great Book on using Outlook to organize your extremely busy life. Uses principles similar to DavidAllen's "GettingThings Done" Actually Predates Allen'sWork. ($16.49 new on Amazon.com)  Mcghee, Sally.Take BackYour Life! Special Edition: Using Microsoft Outlook to Get Organized and Stay Organized (Bpg-Other). Redmond,WA: Microsoft Press, 2005. ($.33 used on Amazon.com)
  14. 14. Questions  RoyYabuki, ISI DFW Director – ismtips@gmail.com – (817) 213-6474  Website: http://ismtips.net – tech/ministry tips blog  Twitter: ismtips  Rebekah Miller – ISIWeb Director

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