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MUMUS IN 2011 COMMITTEES The Full Committee, made up of 40 ...

  1. 1. MUMUS IN 2011 COMMITTEES The Full Committee, made up of 40 positions (some paired) will decide the big picture goals of MUMUS. What is our stance on the change in Anatomy? Where should Clinical Skills teaching go? Should we give our money to charity? Should we make a profit on events? How much should we spend? The Executive, made up of seven positions, will oversee the day-to-day running of the society and ensure the financial and legal obligations of the society are met. They will oversee expenditure, contracts and budgets. They will also be available for escalation of issues, either with Faculty, specific sites or within MUMUS. The bulk of the work of MUMUS will be undertaken in smaller committees, which will increase efficiency and productivity. These committees include and Academic and Social committee, and a variety of sub-committees: AMSA, Community and Wellbeing, International, Global, MUSIG, Publications, O-Week/MedCamp, Graduation, MedBall and MUKEG. All positions in this document shall share one vote on Full Committee with the exception of the Major Event Coordinators, who will be observers to committee only. MUMUS ELECTIONS This year, elections will take place in a slightly different manner. - As always, year level reps will be elected directly by their own year. - The seven executive positions will be elected by a committee made up of year level reps, based on a cover letter and CV. - Subcommittee chairs will be elected by vote, and will in turn appoint their own subcommittees. This may be via election (as in MUSIG) or open to all (as in AMSA ThinkTank or Community and Wellbeing). - The roles of Sponsorship, Marketing and IT (herein grouped as ‘Core Roles’) will be selected by the executive based on prior experience and skills – after all, we want to make sure our marketing reps can design a poster and our IT reps can code a website! - The four Major Event Coordinators (O-Week/MedCamp, Med Ball, Med Revue, Graduation) will be selected by the Executive based on applications. This mirrors the current procedure, for instance in selecting a Med Ball organiser. With the new structure of Academic and Social Committees, together with existing subcommittees, the bulk of MUMUS’ work will occur outside of the executive, by your directly elected representatives. These committees will also provide the bulk of MUMUS’ direction. The Executive will move from being the MUMUS workhorse to have of an oversight and administration role. This change has been made so that MUMUS is able to function more efficiently. Furthermore, it will ensure the best person for the job is selected, allow for more detailed applications and a more thorough consideration of candidates for positions. A similar
  2. 2. process is applied in various situations. Many Medical Student Societies around Australia have a mixture of election and selection. AMSAvic has its representatives elect their chair. AMSA’s councillors elect the new executive. Even state and federal parliament elect their leaders and cabinet internally! We believe that this process is still extremely democratic, with over 70% of the voting members of the 40-strong committee being directly elected. The other main change will see two distinct election periods. Aside from this year, the executive will be elected early in July, allowing for a time of shadowing, learning and forward planning. In future, year level reps will be elected in September/October. Through this process, there will be better continuity within MUMUS, and projects may be able to span across the calendar year. TIME LINE Elections for the 2011 MUMUS Committee will be taking place over the coming months. The timetable for these elections is outlined below. Key dates for the 2011 Committee are highlighted in blue and nominees should take note to ensure these dates are kept available. Date Event Mon, August 23 Restructure documentation available at www.mumus.org Fri, August 27 MUMUS Extraordinary General Meeting - Lecture theatre R5 12:00-13:00. Pizza will be provided. Nominations for MUMUS 2011 open at 17:00 Fri, September 10 Nominations for MUMUS 2011 close at 17:00 sharp Mon, September 13 Voting for the election of Year Representatives and Sub- committee chairs opens on MUSO at 17:00 Sat, September 18 Current 2010 year representatives meet to select the 2011 Executive Sun, September 19 MUSO voting closes at 23:59 Wed, September 22 Candidates informed of election outcome Thu, September 23 Election results published online at www.mumus.org NOTE: ‘Core positions’ will not have been filled at this time Sat, September 25 2011 Executive select ‘Core positions’ Sun, September 26 ‘Core positions’ selection results published online Mon, October 11 AGM documentation available at www.mumus.org Fri, October 15 MUMUS Annual General Meeting - Venue TBA, 12:00-13:00. Pizza will be provided. MUMUS Committee Briefing - South 1/Meeting Room 1, 17:00-19:30. Dinner provided. Sat, October 16 MUMUS Handover Day - Venue TBA, 11:00-13:00. Lunch provided. 2011 Executive Meeting - Venue TBA, 15:30-17:30 Wed, October 20 2011 Planning Session. - All MBBS students invited to participate. - Venue TBA, 17:00-21:00. Snacks provided.
  3. 3. 2011 POSITIONS Eligible years levels are in brackets. Note that ‘Clinical students’ refer to students in years 3/4/5/B/C/D. ‘Preclinical students’ refer to students in years 1/2/A. A BMedSci student is considered to be the year level above that which they most recently passed. An asterisk denotes the possibility for a paired role. A double asterisk denotes the necessity for a paired role. Executive (7 Positions) President (Year 5/D) Academic Vice President (Clinical students) Social Vice President (Clinical students) Gippsland Vice President (Years B/C/D) * Pre-Clinical Vice President (Year 2) * Treasurer (Clinical students) Secretary (All students) Core Positions (3 Positions) Sponsorship Officer (All students) ** IT Officer (All students) ** Marketing Officer (All students) ** Year Level Reps (19 positions) Academic representatives for each of Years 1-5 and A-D Social representatives for each of Years 1- 5 and A-D A representative for the Extended Rural Cohort, primarily academic (Clinical ERC students) Sub-committee Chairs (7 positions) AMSA Representative (Clinical students) Publications Chair (All students) * International Chair (All international students) * Community and Wellbeing Chair (Clinical students) * MUSIG Chair (Clinical students) * MUKEG Chair (All students) Global Chair (All students) * Major Event Convenors (4 positions) O-Week and MedCamp Convenor (All students)* Med Ball Convenor (All students) * Med Revue Convenor (All students) * Graduation Convenor (Year 5/D) *
  4. 4. REQUIREMENTS OF NOMINATIONS Nominations for each position shall consist of the documents outline below. All positions will require a nomination form consisting of name, student year level and Monash email address of both the nominee and the seconder. Students may apply for a maximum of three positions. If applying for more than one position, please indicate the preference of the positions being applied for. President - Cover Letter (1 page) – The letter should outline personal skills, attributes or experience that you have which you believe would make you a good president. You should also describe what your motivation is for running. - Curriculum Vitae (2 pages) – Your CV should illustrate recent and relevant experience or accomplishments. These can be academic, professional or extra-curricular. - Platform Statement (2 pages) – As president you are uniquely placed to steer MUMUS for the coming year. The platform should outline your hopes, goals, plans and vision for MUMUS should you be elected. Other Executive Positions - Cover Letter (1 page) – The same as for the President however you should also outline any plans or vision you have for your role here as you won’t be submitting a Platform Statement. - Curriculum Vitae (1 page) – As for President. Core - Cover Letter (1 page) – As for other Executive positions. - Curriculum Vitae (1 page) – As for President. - Portfolio (Up to 5 pages) – You may choose to submit up to 5 pages of your own original work as evidence of your skills and abilities. For IT Officer, you may submit 5 web pages (individual pages, not entire sites) instead. Year Reps (Social, Academic and ERC) - Short Statement (150 words) – This is your chance to convince your cohort that you would be the best person to represent them either socially or academically. You mention why you are running, why you think you would be a good rep, what you plan to do, or anything else you think might be relevant. Sub-committee Chairs
  5. 5. - Short Statement (200 words) – As for the year reps but as the roles are more specific and varied, you have an additional 50 words to allow you more space to describe the skills, experience, motivation or vision you have for your role. Major Event Coordinators - The requirements for these nominations will be determined by the Executive and detailed when nominations are called for. NOTE: Please read this information about the length criteria. - ‘1 page’ means a single A4 page, single spaced in size 11 Calibiri with normal margins. The document must be submitted electronically in .doc or .docx format. - For submissions with a word limit, this will be strictly enforced. Electronic submission can be .doc or .docx format or as text in the body of an email. Up to 10 extra words may be allowed for you to conclude a sentence if needed.
  6. 6. PRESIDENT Responsible to: Executive Reports at: Executive, Full Committee Sits on: Executive, Full Committee 2011 will see the continued growth of MUMUS as a united society, with almost 1800 members! Chair meetings, plan events, get involved in university politics; this is your last chance to have your say. This position is a lot of hard work and requires a high level of organisation and leadership; so only apply if you’re willing and keen to put in the necessary hours! The duties of the President shall be: - To chair fort nightly Executive meetings; - To chair six-weekly Full Committee meetings; - To coordinate all activities within the committee through close liaison with Vice Presidents; - To act as the official spokesperson for the Society; - To act as Returning Officer and coordinate MUMUS Committee Elections; - Assist with other matters of the Committee where relevant; and - Sit on Faculty Committees where necessary. The President shall sit on the following committees, reporting back to MUMUS after each, and address issues arising from: - MBBS Faculty Board (meets quarterly); - AMSA Council (meets three times per year for three days each); - Medical Student Council of Victoria (meets monthly); and - Monash Alumni (meets every two months).
  7. 7. ACADEMIC VICE-PRESIDENT Responsible to: President Reports to: Academic Committee, Full Committee, Executive Sits on: Academic Committee, Full Committee One of MUMUS’ key goals is to represent students to the Faculty. For the first time in 2011, MUMUS will have a dedicated position to oversee this representation. The Academic Vice- President will need to be highly organised, a good manager of people and enthusiastic. In addition to this, the Academic Vice-President needs to be willing to represent, sensitively and firmly, the view of the Society to Faculty Committees, often battling numerous layers of bureaucracy. The role of the Academic Vice-President is to: - Chair monthly meetings of the Academic Committee; - Assist academic year level reps in voicing concerns and feedback to the Faculty; - Coordinate the allocation of to MUMUS Committee members to all relevant Faculty meetings; - Oversee the running and creation of events with an academic focus; - Assume the roles of President should the President be unavailable; - Assist with other matters of the Committee where relevant; and - Sit on Faculty Committees where necessary. The Academic Vice-President shall sit on the following committees, reporting back to MUMUS after each, and address issues arising from: - MBBS Course Management Committee (meets monthly); and - MBBS Assessment Sub-Committee (meets monthly).
  8. 8. SOCIAL VICE PRESIDENT Responsible to: President Reports to: Social Committee, Full Committee, Executive Sits on: Social Committee, Full Committee, Executive Each year, MUMUS runs in the order of 50 events across its many year levels and sites. The vast majority of these are social events. For the first time in 2011, a dedicated role will be created to oversee and ensure efficient and safe organisation of these events. The Social Vice-President will be responsible for ensuring the success of the MUMUS social calendar. The role of the Social Vice-President is to: - Chair monthly social committee meetings; - Create and maintain templates for the running of events under MUMUS; - Ensure appropriate budgets are created for each event; - Ensure appropriate contracts are entered into on MUMUS’ behalf; - Ensure events are safe and insurance is appropriate; - Oversee the creation of an events calendar for the year; - Assist the Major Event Convenors as required; - Liaise with Sponsorship Officers to ensure MUMUS obtains the maximum sponsorship funding as possible and that sponsors are accompanied throughout the running of an event; - Assist with other matters of the Committee where relevant; and - Sit on Faculty Committees where necessary.
  9. 9. GIPPSLAND VICE PRESIDENT Responsible to: President, Academic Vice-President, Social Vice-President Reports to: Executive Sit on: Social committee, Academic committee, Full Committee, Executive Representing the hundreds of students enrolled in the Gippsland Medical School, building the profile of MUMUS within these cohorts and strengthening MUMUS’ activities and representation within the Gippsland Medical School. The role of the Gippsland Vice-President will be to: - Oversee the promotion and running of all MUMUS, AMSA and MSCV events held at Churchill or for GMS students; - To assist the President in the running of the Society; - Arrange a sub-committee for and coordinate a GMS Students’ Social Club (‘MedClub’); - Act as a driver for the development of MUMUS Policy in issues relevant to the GMS; - Assist with other matters of the Committee where relevant; and - Sit on Faculty Committees where necessary. The Gippsland Vice-President shall sit on the following committees, reporting back to MUMUS after each, and address issues arising from: - GMS Curriculum Committee (meets monthly); - AMSA Council (meets three times per year for three days each); and - Medical Student Council of Victoria (meets monthly).
  10. 10. PRE-CLINICAL VICE PRESIDENT Responsible to: President, Academic Vice-President, Social Vice-President Reports to: Executive Sit on: Social committee, Academic committee, Full Committee, Executive With two years of students seeking an active life on and off campus, the Pre-clinical Vice- President will help oversee all academic and social events held for pre-clinical students. They will provide an essential voice as representative of the pre-clinical students to the MUMUS Executive, and assist the President in the running of the Society. The role of the Pre-clinical Vice-President will be to: - Oversee the O-Week and Med Camp convenors (must be in Melbourne during February); - To represent MUMUS to Monash Clubs and Societies; - To assist the President in the running of the Society; - Arrange a sub-committee for and coordinate a Pre-Clinical Students’ Social Club (‘MedClub’); - Assist with other matters of the Committee where relevant; and - Sit on Faculty Committees where necessary. The Pre-Clinical Vice-President shall sit on the following committees, reporting back to MUMUS after each, and address issues arising from: - MBBS Course Management Committee (meets monthly); - MBBS Assessment Sub-Committee (meets monthly); and - Monash Clubs and Societies Council (meets quarterly).
  11. 11. TREASURER Responsible to: President Reports to: Executive Sits on: Executive, Full Committee Overseeing a budget in excess of $200,000 is no mean feat. Nearly everything MUMUS does requires money, whether ordering stethoscopes, arranging PFEs or ensuring we have enough stationary! If you have a like for numbers, spreadsheets and accounting software, then this position is for you! A knowledge of QuickBooks will help, but is not essential. Most importantly, this position requires organisation, organisation and more organisation. The role of the treasurer is to: - Construct, review and update an annual budget; - Provide monthly financial reports; - Supervise event budgets; - Liaise with the IT Officers to receive money from online sales; - Maintain efficient procedures for submitting budgets and receiving reimbursements; - Reimburse students’ expenses; - Provide invoices to sponsors; - Liaise with the Society’s auditor and prepare the Society’s books for audit; - To act as Public Officer of the Society; - Submit documents to and comply with requirements of the Australia Taxation Office in a timely fashion; - Submit documents to and comply with requirements of Consumer Affairs Victoria in a timely fashion; - Assist with other matters of the Committee where relevant; and - Sit on Faculty Committees where necessary.
  12. 12. SECRETARY Responsible to: President Reports at: May report on housekeeping matters at Executive and Full Committee. Sits on: Executive, Full Committee Love lists, folders and everything organisational? Want to take a slightly more ‘behind-the- scenes’ role? This position is for you! Although many committees have their minute taker as a non-voting role, you will have a vote on all committees you sit on. That said, your prime role will be to ensure that minutes are accurate, comprehensive, easily read and distributed in a timely fashion. This may come at the expense of being fully involved in discussion. Those wishing to run for the position of Secretary should enter the role with this understanding. The role of the Secretary shall be to: - Arrange and attend executive, Full Committee and general meetings; - Prepare agendas for above meetings; - Record accurate, comprehensive and easy to read minutes for above meetings; - Distribute minutes within 48 hours of the meeting to all members of the relevant committee, as well as online; - Maintain files of legal documents such as minutes, constitutions, leases and titles - Handle inward and outward communication for the Society, including managing the Society email address and physical mailbox; - Assist with other matters of the Committee where relevant; and - Sit on Faculty Committees where necessary.
  13. 13. SPONSORSHIP OFFICER (must be paired) Responsible to: President Reports to: Executive as required Sits on: Full Committee Sponsorship is the lifeblood of MUMUS. Particularly with free membership into MUMUS for all Monash University medical students in Victoria, a successful sponsorship team is vital to ensure that MUMUS events remain viable and have good value for money. The sponsorship officers function as a unit to maintain our existing strong partnerships with sponsors and to cultivate new opportunities for our members. One of Sponsorship Officers must be in Melbourne during Jan/Feb, as the annual Sponsorship prospectus is drafted, published, sent out to sponsors, and packages negotiated at this time. The duties of the Sponsorship Officers will be to: - To liaise with existing Society sponsors to ensure that the existing agreements are mutually satisfactory and that the maximum benefit is being obtained for the members of the Society; - To seek new sponsors for the Society or specific projects; - To negotiate/renegotiate terms of sponsorship agreements with current and potential sponsors; - To collate feedback from event sponsors and event organisers to ensure MUMUS events continue to improve and remain marketable; - Assist with other matters of the Committee where relevant; and - Sit on Faculty Committees where necessary.
  14. 14. IT OFFICER (must be paired) Responsible to: President Reports to: Executive and Full Committee as required Sits on: Full committee As technology becomes a larger and more important part of life, the role of IT Officer becomes more and more integral to the running of MUMUS. The IT Officer must have had prior experience in managing websites. A knowledge of Joomla, CSS and HTML is essential and proficiency in Photoshop, SQL, PHP, Java and/or Ajax certainly couldn’t hurt! The role of the IT officer is to: - To develop, update, maintain and backup the Society website; - Liaise closely with the Marketing officer to ensure that posters, graphics and bulletins are created and publicised widely; - To coordinate the sending of a weekly bulletin; - To oversee online ticket sales and merchandise orders; - To regularly update content on the website (at least weekly); - To ensure the website contains no racist, sexist, homophobic or militaristic material or material that the executive deems to be offensive; - Set up email addresses for all committee members; - To assist in other IT related issues as necessary; - Assist with other matters of the Committee where relevant; and - Sit on Faculty Committees where necessary.
  15. 15. MARKETING OFFICER (must be paired) Responsible to: President Reports to: Executive as required Sits on: Full Committee This role is for those who believe photoshopping photos is not only fun, but essential. The marketing officer will be responsible for ensuring our events have flashy ads and thinking about all possible things we can put our logo onto, whether lab coats, key rings, hoodies or something more imaginative! A knowledge of and proficiency in Photoshop or similar programs is essential. A basic understanding of Joomla and HTML would be useful. The role of the Marketing Officer will be to: - Create both print and online media for the advertisement of events as required by the Society; - Arrange merchandise for the Society, including but not limited to: o Stethoscopes, sphygmomanometers and other medical equipment; o Lab coats; o Hoodies; and o Key-rings; - Liaise with Academic and Social Vice-Presidents to understand the need for advertisements; - Collate and design the weekly bulletin in conjunction with the IT officers; - Develop a marketing plan to help Monash students know what MUMUS is, what it is doing and how to get involved; - Recruit others as necessary to assist in Marketing and Merchandise opportunities; - Assist with other matters of the Committee where relevant; - Sit on Faculty Committees where necessary.
  16. 16. YEAR LEVEL REPS (ACADEMIC) Responsible to: Academic Vice-President Reports to: Academic committee Sits on: Academic committee, Full committee A new role in 2011, the academic year rep will seek to strengthen an already strong representation of MUMUS on Faculty committees. They will be responsible for providing feedback to the Faculty regarding issues affecting their year level, and, where necessary, campaign for change. As part of this, reps will need Reports from all encounters with the Faculty should be written up and once reviewed by the Academic VP, placed on the MUMUS website to ensure transparency. The academic year rep will meet monthly with other academic year reps to form an academic committee. This committee will be responsible for running academic events, including but not limited to: - Careers nights; - Revision lectures; and - O-week information sessions. The academic year reps will also assist the Society with other tasks where relevant, particularly supporting social year reps when necessary. The academic reps shall sit on the following committees, reporting back to MUMUS after each, and address issues arising from: - Relevant Year Management Committees; and - Other committees as necessary.
  17. 17. YEAR LEVEL REPS (SOCIAL) Responsible to: Social Vice-President Reports at: Social committee Sits on: Social committee, Full committee With more and more social events being run every year, it’s time MUMUS had a dedicated social team, tasked with making events bigger, better, more varied and run more often. To achieve this, for the first time in 2011, there will be social year level representative. The social reps will meet with other like-minded social reps from all year levels to form the Social committee. Through senior students meeting with junior students, knowledge of how events can be successfully run can be shared. A knowledge of what events have and have not worked can also be shared. Events such as PFEs should be able to be more easily organised in this way. The social committee will oversee the running of the following events, and other events as they see fit: - A minimum Four Pleasant Friday Evenings per year level per year; - Back-to-base events; - Cocktail evenings; - River cruise; - Sports days; and - Non-alcohol focussed social events (ie BBQs, Bowling, Paintball, Movies, etc.). Relevant year reps will assist in the running of the following events: - O-week social evenings; - Med Ball; - Graduation events; - MedClub. The social year reps will also assist the Society with other tasks where relevant, particularly supporting academic year reps when necessary, and sit on Faculty committees where necessary.
  18. 18. EXTENDED RURAL COHORT REPRESENTATIVE Responsible to: Academic Vice-President Reports to: Academic committee Sits on: Academic committee, Full committee Whether you’re concerned about the quality of rural medical education or worried that your new accommodation might not have Internet, this role is for you. As the chief liaison between the ERC cohort and MUMUS, you will represent students needs to MUMUS and the Faculty, and advocate for change where possible. The duties of the ERC Rep shall be: - Represent and advocate for all students enrolled in the ERC; - Act as liaison between Wildfire and MUMUS; - To organise activities for rural students; - To represent the Society on the committees of any relevant bodies involved in the promotion of rural health; - To represent the Society on all Faculty committees regarding rural medical students and rural Clinical Schools; - To be responsible for all matters pertaining to rural students; - To assist with other matters of the Committee where relevant; and - To sit on Faculty committees as necessary.
  19. 19. AMSA REPRESENTATIVE Responsible to: President Reports to: Full Committee, Executive as required Sits on: Full Committee, AMSA ThinkTank Love politics and policy? Passionate about what the government should be doing in terms of health? Think Climate Change should form part of the agenda for the national medical student body? The role AMSA Rep shall be to: - To arrange and chair meetings of the AMSA ThinkTank (the AMSA sub-committee); - To oversee the creation of policy for submission to AMSA; - To act as liaison between MUMUS and AMSA and to represent MUMUS at an AMSA level for all relevant matters; - To produce articles for AMSA’s Panacea magazine; - Attend Convention and oversee the Monash Convention Delegation; - To liaise closely with MUKEG regarding the Convention Delegation and Convention- related events; - To liaise with other AMSA reps around the country regarding issues affecting Victorian medical students; - Assist with other matters of the Committee where relevant; and - Sit on Faculty committees where necessary. The AMSA Rep shall sit on the following committees, reporting back to MUMUS after each, and address issues arising from: - AMSA Council (meets three times per year for three days each); - Medical Student Council of Victoria (AMSAvic) (meets monthly); - AMA DiT Subdivision Committee (meets monthly); - AMA Council (meets quarterly); and - MBBS Faculty Board (meets quarterly).
  20. 20. PUBLICATIONS OFFICER Responsible to: President Reports to: Executive and Full Committee as required Sits on: Full Committee, Publications sub-committee The Varicocoele has long been a feature of common rooms throughout Victorian hospitals and a provider of comic relief to students regardless of age and location. If you love Microsoft Publisher or Adobe inDesign, can work well in a team, are able to plan to meet deadlines and don’t mind chasing up articles from people who’ve promised to write them, then this spot is for you. In addition to these skills, a strong background in written communication and graphic design is necessary. A previous role in publications couldn’t hurt, and a sense of humour would be greatly appreciated. The role of the Publications officer shall be to: - Recruit and chair the publications sub-committee; - Oversee and contribute to draft layouts for the four editions of the Varicocele; - Oversee and contribute to draft design and copy-editing of the four editions; - Write a 500-800 word article for each edition; - Write a 100 word editorial for each edition; - Contribute other "filler" segments for each edition; - Negotiate and commission other students to write articles for each edition; - Maintain the publications email account (which usually involves 30-60mins replying to emails every second day); - Organise printing and distribution of the four editions; - Assist with other matters of the Committee where relevant; and - Sit on Faculty Committees where necessary.
  21. 21. INTERNATIONAL CHAIR Responsible to: President Reports to: Executive and Full Committee as required Sits on: Full Committee, International Subcommittee Be a spokesperson for your fellow international students. Whether it’s a lack of guaranteed jobs or a need for more social events, you can make a real difference. You must be an international student to apply for this position. The duties of the International Chair shall be to: - Be responsible for matters pertaining to international medical students; - Organise events for international students, such as information evenings or social gatherings; - Assist with other matters of the Committee where relevant; and - Sit on Faculty Committees where necessary. The International Chair shall sit on the following committees, reporting back to MUMUS after each, and address issues arising from: - Student Support Sub-committee (meets monthly); and - Equity and Diversity Ccommittee (meets quarterly).
  22. 22. COMMUNITY AND WELLBEING OFFICER Responsible to: President Reports to: Executive and Full Committee as required Sits on: Full Committee, Community and Wellbeing Subcommittee Since the introduction of the Community and Wellbeing Officer in 2008, the portfolio has grown and moved from strength to strength. The Community and Wellbeing officer will: - Recruit and chair a Community and Wellbeing Sub-committee; - Coordinate the organisation of various charity and fundraiser events such as: o Shave for a cure; o Winter sleepout; o Live below the line; o 40-Hour Famine; o Mothers’ Day Fun Run; o Movember; o Red-Cross Door Knock; o Red-shield appeal; and o AMSA ‘Vampire Cup’ National Blood Drive; - Plan and coordinate lectures/forums to promote and encourage wellbeing; - Oversee the implementation of projects such as the Teddy Bear Hospital; - Develop and maintain relationships with organisations such as BeyondBlue, Victorian Doctors’ Health Program and seek to create new relationships with charitable organisations; - Assist with other matters of the Committee where relevant; and - Sit on Faculty Committees where necessary. The Community and Wellbeing Officer shall sit on the following committees, reporting back to MUMUS after each, and addressing issues arising: - MBBS Student Support Sub-committee (meets monthly); and - VDHP Consultative Council (meets twice per year).
  23. 23. MUSIG CHAIR Responsible to: President Reports to: Executive and Full Committee as required Sits on: Full Committee, MUSIG Subcommittee Since the introduction of MUSIG in 2009, much has happened in the world of surgical interest groups, including a National Surgical Interest Network (currently AMSA SIN). This job is for those who knew they were going to be neurosurgeons whilst still in the womb. The duties of the MUSIG Chair shall be to: - Recruit and chair the MUSIG Subcommittee - Coordinate activities across the pre-clinical, clinical and Gippsland cohorts - Act as official spokesperson for the subcommittee and oversee all the work of the subcommittee - Liaise regularly with the MUMUS Executive - Ensure that MUSIG activities are in line with MUMUS Policy - Assist with other matters of the Committee where relevant - Sit on Faculty Committees where necessary
  24. 24. MUKEG CHAIR Responsible to: President Reports to: Executive and Full Committee as required Sits on: Full Committee, MUKEG Subcommittee The Monash University Konvention Enjoyment Group (MUKEG) was founded, with the aim of supporting all students who wished to attend the convention, and providing a medium for students to meet prior, during, and after the convention as a united delegation. The group were interested in boosting spirit and pride for Monash and representing Monash in all aspects associated with the convention. As MUKEG Chair, you will oversee the following aims and objectives: - To promote the AMSA Convention to all Monash medical students - To organise and host meetings for all students interested in ASMA convention prior to and after each AMSA convention allowing delegates to interact with one another and with other Monash students; - To organise the delegation to the AMSA Convention, including the organisation of teams for all inter-university competitions; - To encourage and foster pride in Monash amongst all students; - To support Monash convention delegates prior to, during and after the convention in any matters which pertain to the convention; - To organise any uniform or other requirements required by Monash delegates; - To complete the above in co-operation with and conjunction with the Monash AMSA Rep; - To buy and sell to members such things as the Sub-committee may deem fit; and - To raise funds, with approval from the MUMUS Sponsorship Officers, for any of the following purposes: o To promote any of the objectives of the group; and o To aid or otherwise subscribe to any charity or charities or other causes or organizations which may, in the opinion of the sub-committee, from time to time be desirable to aid. You will be required to: - To organise and facilitate all meetings of the MUKEG committee; - To co-ordinate the activities of the committee; - To act as the official spokesperson for the committee; and - To liaise with MUMUS on any relevant issues by representing MUKEG on the MUMUS committee where it is not possible for the AMSA Rep to do so.
  25. 25. GLOBAL HEALTH CHAIR Responsible to: President Reports to: Executive and Full Committee as required Sits on: Full Committee, Global Health Subcommittee Love Global Health? Want to see the Faculty take a bigger interest in Global Health? Want to change the curriculum? Want to run fundraisers, lecture series, and even a Red Ball? Why not take up the new position of Global Health Chair? The role of the Global Chair shall be to: - Act as a key liaison between MUMUS and Ignite; - Promote Global Health issues to all students; - Liaise with the Community and Wellbeing Officers to arrange fundraising for Gloabl Health initiatives; - Act as the official liaison between MUMUS and both Friends4Fiji and Team:MED; - Represent the Society on any issues pertaining to the promotion of Global Health; - Liaise with the AMSA Global Health Officer; - Assist with other matters of the Committee where relevant; and - Sit on Faculty Committees where necessary.
  26. 26. MED BALL CONVENOR Responsible to: Social Vice-President, Executive Reports to: Executive and Full Committee as required Sits on: Full Committee, Med Ball Subcommittee The role of the Med Ball Convenor shall be to: - Recruit and chair a Med Ball Sub-Committee; - Liaise closely with the treasurer to ensure budgets are revised regularly and thoroughly; - Liaise closely with the executive to ensure all contracts are acceptable to MUMUS; - Oversee: o the location of a venue for Med Ball; o the arrangement of catering; o the choosing of a theme for the evening; o ticketing and promotion of Med Ball in conjunction with the Marketing Officer and IT Officer; and o all other tasks as necessary; - Ensure Med Ball complies with MUMUS Policy; - Ensure Med Ball is safe, with sufficient well-being / first-aid officers; and - Ensure Med Ball is financially viable and that adequate insurance is sought.
  27. 27. MED REVUE CONVENOR Responsible to: Social Vice-President, Executive Reports to: Executive and Full Committee as required Sits on: Full Committee, Med Revue Subcommittee The role of the Med Revue Convenor shall be to: - Recruit and chair a Med Revue Sub-Committee; - Recommend to Full Committee to which charity funds raised should be given; - Liaise closely with the treasurer to ensure budgets are revised regularly and thoroughly; - Liaise closely with the executive to ensure all contracts are acceptable to MUMUS; - Oversee: o the location of a venue for Med Revue; o the writing of a script, rehearsals and casting; o ticketing and promotion of Med Revue in conjunction with the Marketing Officer and IT Officer; and o all other tasks as necessary; and - Ensure Med Revue is financially viable and that adequate insurance is sought.
  28. 28. O-WEEK AND MEDCAMP CONVENOR Responsible to: Pre-Clinical Vice-President Reports to: Executive and Full Committee as required Sits on: Full Committee, Med Revue Subcommittee If you love introducing new meddies to the world of Monash, MUMUS and Medicine, and love arranging social, academic and well-being events, this position is for you. You will also take charge for Med Camp. The role of the O-Week Convenor shall be to: - Recruit and chair a O-Week/Med Camp Sub-Committee - Liaise closely with the treasurer to ensure budgets are revised regularly and thoroughly - Liaise closely with the executive to ensure all contracts are acceptable to MUMUS - Arrange at least the following O-Week events: o Futures forum (advice about the course, mental health, where med can take you, etc.) o MedFest (a BBQ with stalls from sponsors, sub-committees and other student groups such as Ignite, Wildfire, Friends4Fiji, Team:MED, etc.) o A social evening - Oversee the arrangement of MedCamp, including o Ticketing (in conjunction with IT) o Promotion (in conjunction with Marketing) o Adherence to all MUMUS Policies, particularly the MUMUS Alcohol Policy o Older student helpers

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