Long Reports


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Long Reports

  1. 1. <ul><li>ZULKIFAL YOUSAF </li></ul><ul><li>[email_address] </li></ul>
  2. 2. <ul><li>Zulkifal Yousaf </li></ul>
  3. 3.
  4. 4. <ul><li>Highlight your ability to organize and present ideas clearly </li></ul><ul><li>Highlight your ability to find information </li></ul><ul><li>Highlight your ability to solve problems </li></ul><ul><li>Highlight your potential to take on additional responsibility </li></ul><ul><li>Highlight your ability to organize and present ideas clearly </li></ul><ul><li>Highlight your ability to find information </li></ul><ul><li>Highlight your ability to solve problems </li></ul><ul><li>Highlight your potential to take on additional responsibility </li></ul>
  5. 5. <ul><li>Define the problems </li></ul><ul><li>Collected all needed material </li></ul><ul><li>Sorted data </li></ul><ul><li>Organize outline </li></ul>
  6. 6. <ul><li>Contents: </li></ul><ul><li>Introduction </li></ul><ul><li>Body or text </li></ul><ul><li>Conclusion </li></ul>
  7. 7. <ul><li>Revise again </li></ul><ul><li>After finishing wait for some extent </li></ul><ul><li>Use self </li></ul><ul><li>Rearranging </li></ul><ul><li>Delete redundant material </li></ul><ul><li>Spelling correction </li></ul>
  8. 8. <ul><li>Appearance </li></ul><ul><li>Spacing </li></ul><ul><li>Margins </li></ul><ul><li>Pagination </li></ul>
  9. 9. <ul><li>Report may be typewritten with double or single spacing . </li></ul><ul><li>Double spacing </li></ul><ul><li>Single spacing </li></ul><ul><li>Single spacing has following benefits </li></ul><ul><li>It saves typing time </li></ul><ul><li>It saves the file space </li></ul><ul><li>It saves both duplicating time and marital when multiple files are required </li></ul>
  10. 10. <ul><li>Side margin of half inch (for binding) </li></ul><ul><li>Top margin of 2 inch </li></ul>
  11. 11. 1.Prefatory parts page numbers are cantered and placed half inch below the imaginary line that frames the bottom of the types written material count and number the prefatory pages as shown below. Cover and title fly do not count or number Title page count (i) but do not insert number Table of contents count and number each page Table of tables count and number Summary count and number
  12. 12. <ul><li>2.body and supplemental parts page numbers. </li></ul><ul><li>A. If your report is bound at the left page numbers are usually placed near the upper right corner of the page , aligned with the right margin and half inch above the top imaginary line to frames the written materials. </li></ul><ul><li>B. If your report is bound at the top , page number are usually placed in the centre at the bottom of the page half inch or double space </li></ul><ul><li>Below the imaginary line that frames the bottom of the type writer text. </li></ul>
  13. 13. <ul><li>Communicate new information </li></ul><ul><li>Guide decisions </li></ul><ul><li>Present complex materials </li></ul><ul><li>Employ principles of effective page design </li></ul>
  14. 14. <ul><li>Length </li></ul><ul><li>Complexity of subject material </li></ul><ul><li>Use of source material </li></ul><ul><li>Standard components </li></ul>
  15. 15. <ul><li>Introduction </li></ul><ul><li>Body </li></ul><ul><li>Conclusions and Recommendations </li></ul>
  16. 16. <ul><li>Purpose —what report is intended to accomplish </li></ul><ul><li>Scope —what report covers (and perhaps what it doesn’t cover) </li></ul><ul><li>Procedures —how report was compiled (especially how information was gathered) </li></ul><ul><li>Context —overall issue being addressed, circumstances surrounding report </li></ul><ul><li>Limitations —problems, shortcomings </li></ul>
  17. 17. Presents findings of report Organized roughly into problem (including causes and effects) and solutions (including how and why) May include visuals
  18. 18. <ul><li>Conclusion: Summarizes main points of report </li></ul><ul><li>Recommendation: Summarize actions to be taken, often in list format </li></ul>
  19. 19. <ul><li>Transmittal Document </li></ul><ul><li>Title Page </li></ul><ul><li>Abstract </li></ul><ul><li>Table of Contents </li></ul><ul><li>List of Illustrations </li></ul><ul><li>Glossary </li></ul>
  20. 20. <ul><li>Letter or memo that accompanies report </li></ul><ul><li>Brief summary of report context and contents </li></ul><ul><li>Thanks reader for cooperation/interest </li></ul><ul><li>Builds positive relationship with reader </li></ul><ul><li>Uses standard forms and direct or indirect approach </li></ul>
  21. 21. <ul><li>Title of report </li></ul><ul><li>Name and title of writer </li></ul><ul><li>Name and title of reader </li></ul><ul><li>Name of company or organization </li></ul><ul><li>Date of submission </li></ul><ul><li>Centered on page </li></ul>
  22. 22. <ul><li>Not—Preliminary Site Investigation (Which site? What about it?) </li></ul><ul><li>Instead—Investigation of Coal Gasification Site #1, First Street, Chalmers, New York </li></ul>
  23. 23. <ul><li>Computer Availability </li></ul><ul><li>(Where? For whom?) </li></ul><ul><li>Compute This: Student Access to Computers at IVCC </li></ul><ul><li>(Too cute/clever. May turn off some readers.) </li></ul><ul><li>The Need for Extended Student Computer Lab Hours at Illinois Valley Community College </li></ul>
  24. 24. <ul><li>Summary of report’s contents and recommendations </li></ul><ul><li>Designed to stand alone </li></ul><ul><li>Formatted as one paragraph </li></ul><ul><li>Abstract as title </li></ul>
  25. 25. <ul><li>List of headings exactly as they appear in report </li></ul><ul><li>Lower case Roman numerals (i, ii, iii, iv, etc.) for front matter, beginning with list of illustrations </li></ul><ul><li>Arabic numerals (1, 2, 3, etc.) for rest of report </li></ul><ul><li>Table of Contents or Contents as title </li></ul>
  26. 26. <ul><li>Traditional —numbered, indented, dotted lines to page numbers </li></ul><ul><li>Contemporary —no numbering, indented, no dotted lines </li></ul><ul><li>Decimal —numbered (whole numbers and decimals), indented, dotted lines optional </li></ul>
  27. 27. <ul><li>Lists exact titles of illustrations and corresponding page numbers in report </li></ul><ul><li>e.g. Figure 1: Student Support for Renovation of Main Campus Buildings </li></ul><ul><li>Distinguishes between tables and figures </li></ul><ul><li>Typically its own page(s) </li></ul>
  28. 28. <ul><li>Defines all potentially unfamiliar words, expressions, or symbols </li></ul><ul><li>Need determined by audience </li></ul><ul><li>Alphabetizes terms </li></ul><ul><li>Lists symbols in order of appearance </li></ul>
  29. 29. <ul><li>Appendixes </li></ul><ul><li>Bibliography </li></ul>
  30. 30. <ul><li>Supplementary material, such as interview questions, survey questions, additional figures and illustrations, copies of relevant sources, other relevant documents—anything that you want the reader to have access to but that doesn’t fit directly into your report </li></ul><ul><li>Includes title listed on Table of Contents (e.g. Appendix A: Interview Questions for Bill Gates) </li></ul><ul><li>Each appendix a separate page or pages </li></ul>
  31. 31. <ul><li>List of sources </li></ul><ul><li>Title and format depend on specific documentation format </li></ul><ul><li>APA (American Psychological Association)— References </li></ul><ul><li>MLA (Modern Language Association)—Works Cited </li></ul>