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How to Create an Agile Office


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The right office design can stimulate your teams to reach their full potential. Learn how to create an agile workspace for agile teams.

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How to Create an Agile Office

  1. 1. How to create an Agile Office
  2. 2.
  3. 3. Karolina Kołodziej Communications Manager
  4. 4. Office design can have a huge impact on the efficiency and creativity of employees and the right layout can improve information flow and knowledge exchange within a company.
  5. 5. Telenor’s experiment ● They got rid of the coffee machines, ● Leaving 1 / 120 employees and expanded their cafeteria areas to accommodate more people. ● surprisingly experiment yielded a 20% increase in profits, a whopping $200 million.
  6. 6. What is Agile Office?
  7. 7. Agile office is a work space which supports agile teams
  8. 8. Agile workspace supports agile teams in: ● Collaboration ● Transparency ● Communication ● Knowledge exchange ● Openness to change ● Predictability
  9. 9. Atlassian HQ example They built their office around Transparency and Collaboration with various alternative work spaces.
  10. 10. Facebook example Facebook invested in the biggest open space in the world, where management sits with the team, and meeting rooms are lining up the open space.
  11. 11. Apple example Apple hq invested in a gigantic three floor cafe that can hold up to 4000 employees at once to increase a chance of random human interactions.
  12. 12. How to create Agile Office?
  13. 13. 8 elements of an agile workspace ● Open space ● Calls and meetings space ● Big conference rooms ● Transparency ● Disrupted ergonomic ● Fun and relaxation ● Decor
  14. 14. Create Open Concept Space 2.0
  15. 15. ● Remove any cubicles and all partitions Action ● Gain transparency and improved communication within your team Benefit
  16. 16. ● Install identical workstations all over the office (with monitors and monitor handle kits). Action ● Ease of switching places all over the office - fast and agile Benefit
  17. 17. ● Enable easy collaboration with custom desks (with a retracted leg) and lay them out to leave plenty of space between rows. Action ● Easily work in teams and initiate activities like pair programming or quick gather-ups Benefit
  18. 18. ● TV screens on walls and whiteboards on wheels Action ● Every team can display crucial data or see important stats they need ● The teams can move their whiteboard from the open space to a meeting room Benefit
  19. 19. ● Invest in alternative workspaces Action ● It helps to open up your mind when bouncing on a sitting ball, swinging on a sofa swing or laying down on big puffs. Boosts creativity and concentration. Benefit
  20. 20. ● Draw, write and scribble everywhere - on walls, sticky notes, glass and mobile whiteboards Action ● Enable your team to visualise ideas and thoughts anywhere they need Benefit
  21. 21. Create Team Meeting Rooms
  22. 22. IMPORTANT: ● One room for every two teams ● In direct vicinity of the open space to enable easy transfer back & forth ● Each team needs a comfort of working in an isolated room if required
  23. 23. FEATURES: ● Equip with TV screens for conf calls and displaying data ● Provide tables on wheels and foldable chairs ● Noise-absorbing panels wherever possible ● Cover the walls with transparent paint for notetaking
  24. 24. Create Big Conference Rooms
  25. 25. Actions: ● Create a cozy atmosphere ● Soft lighting and comfy chairs ● Avoid distracting decor If you settle in for a long meeting it should feel comfortable and be able to fully focus on the meeting ahead. You don’t want people fidgeting after 20 min.
  26. 26. Action: ● Invest in state of the art teleconferencing equipment One of the most important features is your equipment. It’s the XXIst century - a lot of meetings happen remotely. Try to create the feeling that the person on the other side of the glass screen is actually sitting with you - the conf call should be seamless and easy.
  27. 27. Action: ● Equip with huge whiteboards ● Walls and glass can also be your whiteboards Writing and visualising equipment is crucial - invest in good whiteboards. But walls can also be your drawing boards - great for brainstorming!
  28. 28. Support Transparency
  29. 29. Actions: ● Glass walls everywhere ● No cubicles or partitions Can you really talk about transparency if no one knows what is happening behind closed doors or when cubicles are blocking your line of sight?
  30. 30. FEATURES: ● Monitors on the walls Keep everyone in the loop by displaying burndown charts, projects’ predictability, backlogs or important stats for anyone to see.
  31. 31. KEY TIP: ● Management! Sit with your teams. Don’t let higher management close themselves up in their corner offices. For better transparency and communication, they should sit among the team. 62% of office workers have greater respect for their leaders who work in the open space with them (from Innovations in Office Design).
  32. 32. Create Disrupted Ergonomics
  33. 33. Actions: ● Leave just one coffee machine ● Provide a cafe to continue the conversations Take example from Telenor and limit the number of coffee machines to 1 for every 100 employees. But remember to provide a space where people can continue those conversations.
  34. 34. Actions: ● One printer - the same rule as with the coffee machines ● No reception - do you really need a reception? ● The layout - can you plan the floor layout to mobilize people and encourage more random encounters?
  35. 35. Create Fun & Relaxation Areas
  36. 36. Silent Room A space to relax and regain inner balance or just work in silence.
  37. 37. Chaos Room: A place to be loud and chill with workmates.
  38. 38. Outdoor Great for outdoor meetings and breaks in the sun.
  39. 39. Cafe Fantastic for socialising over a meal or a cup of coffee.
  40. 40. Remember about Smart Decor
  41. 41. Actions: ● Color scheme – keep it simple ● Limit the decorative elements - leave space for work and creativity
  42. 42. Actions: ● Consider cozy, homely feel - people should feel comfortable in the office ● Allow people to fill it in with colour
  43. 43. Thank You!
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