Networking Basics
   A guide for businesses
   with up to 75 computers

NetworkiNg Basics
iNtroDuctioN to NetworkiNg                                                         Client/Server Networks                 ...
some more server Basics                                                                what servers caN Do for Your BusiNe...
Shared Printing, Fax, and               Security                                  E-Mail and Calendars                    ...
Network Administration                     Growth                                       choosiNg the right server solutioN...
learN more aBout wiNDows small BusiNess server 2008
Windows Small Business Server 2008 is a complete, affordable
network s...
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Sbs2008 Networking Guide


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Sbs2008 Networking Guide

  1. 1. Networking Basics A guide for businesses with up to 75 computers 1
  2. 2. NetworkiNg Basics Your company has many ongoing needs: to better organize and safeguard business information, to communicate effectively and professionally with customers and suppliers, and to make the most of your existing computers and office equipment. Introducing the right technology into your business can help you accomplish these goals and save you time and money, keeping you focused on your business, not on technology. The foundation of an effective technology solution starts with a network. what Does a Network Do? A network is a group of interconnected computers that allows you to share information and resources (such as printers) from one computer to another. A network with the right software helps you increase employee productivity and reduce costs. For example, in a network with Windows® Small Business Server 2008 (SBS 2008), multiple employees can access the Internet or company e-mail at the same time, or share the same fax machine or other office equipment. A network with SBS 2008 can help you save time and money, protect your business data, and increase Networking Basics Networking Basics ......................................................................1 efficiencies in your business. Businesses that use networks find that the investment What Does a Network Do .......................................................1 pays for itself quickly through increased productivity. Studies have shown increased employee productivity and reduced operating costs help pay Introduction to Networking ..................................................2 for software and hardware, and installation and support costs. Some More Server Basics .........................................................4 What Servers Can Do for Your Business .............................5 Choosing the Right Server Solution.....................................9 Learn More About Windows Small Business Server 2008 .............................. 10 1
  3. 3. iNtroDuctioN to NetworkiNg Client/Server Networks Also, because the server acts as a single access point, your Internet In a client/server network, a single The two most common types of networks are peer-to-peer and client/server. connection can be monitored and computer (the server hardware) is Both networks serve the same purpose. They allow users to share information controlled, which enhances your used to store and manage information or resources. network security. and resources in a central location. That computer is loaded with server The computers in your business may Peer-to-Peer Networks While this is a simple, low-cost software that is designed to perform solution, peer-to-peer networks are show markedly improved performance The most basic way to allow multiple specific tasks and provide specific in a client/server network because they limited in what they can do. For services such as file sharing, print users to share information or don’t have to perform functions for example, peer-to-peer networks have processing, Internet connectivity, resources, such as printers and fax other computers, such as storing large no centralized security safeguards. and e-mail for each of the network’s machines, is to connect multiple amounts of data or running heavy computers in a peer-to-peer network. “client” computers. The clients in the software applications; the server takes Information and resources are A common method for setting up a client/server network can be individual on all this heavy lifting. shared from each computer, and if peer-to-peer network is to connect computers, printers, or other remote one computer shuts down, loses computers running workgroup or devices (for example, Windows With one centralized access point for power, or loses data, it is impossible client software, such as the Windows Mobile® phones). information and resources, users are to access the information on that Vista® operating system, to a hub or to computer. Peer-to-peer networks also not dependent on information housed use a wireless access point. Client/server networks provide tools on each other’s computers, as they are tend to slow down when more than and services that can help your five computers are connected. in a peer-to-peer network. In addition, business achieve dramatic time and servers can enhance the security cost savings, revolutionizing the of your business data by providing way you do your work. For example, controlled access to files and data such with a client/server network you can as financial information, documents, use fewer printers and distribute and business presentations. faxes electronically, which results in lower hardware costs and increased productivity. The server can back up information, which can save you time and prevent data loss. Peer-to-peer networks are the most basic type of network. With client/server networks, you can centralize files and share printers and an Internet connection, which can lead to greater productivity and cost savings. 2 3
  4. 4. some more server Basics what servers caN Do for Your BusiNess Servers play a pivotal role in a network, providing significant time-saving and Now that you have some background on the components of a client/server cost-saving benefits. network, you need to know what a server can do for your business—and what benefits you gain from a client/server network. Server Operating Systems Microsoft expressly designed Central Data Storage and Backup information, such as customer Most server operating systems control Windows Small Business Server Storing files on a server—rather contacts, financial records, and e-mail, security and allow you to decide the 2008 for businesses with two to 75 than on individual computer hard in one central location. specific users, computers, or devices computers that are looking for an disk drives—reduces the need that can access server resources, affordable and complete network for employees to back up files on Finally, servers make it possible to as well as how they can use those solution. This Microsoft server individual computers. With a peer- use many server-based business resources. Server operating systems software provides essential networking to-peer network, if an employee’s applications, such as accounting, also allow other server-specific and Internet connection-sharing computer crashes and files are lost, business planning, and contact programs, or server applications, to capabilities so that you can efficiently it can take days to reconstruct the management software, which share run. For example, a server can run a share resources and information system and months to re-create a centralized database so that all line-of-business application—such from a central place and across your the lost work. Maintaining control employees can work from the same as accounting software—that client business. Windows Small Business of document versions can also be a information. Windows Small Business computers can access. Server 2008 also gives you more challenging, cumbersome task that Server 2008 Premium Edition comes professional ways to connect with can result in wasted time and a hit to with a powerful, integrated data your customers from the office or a your company’s credibility if the wrong management and reporting solution remote location, and the tools and version of a document is released. that easily supports your company’s Server Applications infrastructure you need to keep your business applications. Applications are the software business up and running securely— instructions that execute a task or a at a cost your business can afford. specific set of tasks. Personal computer Improved Team Performance applications perform tasks for the user With a client/server network, servers of the application. Server computer can be configured for centralized applications can perform volumes of data storage, which makes it much tasks simultaneously for many users. easier for coworkers to access documents and work together on At one time, only large companies projects. Windows Small Business could afford servers because of Server 2008 includes technology to the cost and complexity of buying, deliver a preconfigured internal Web maintaining, and administering site, or “intranet,” where you and them. This is no longer the case. New your employees can store, update, technologies designed specifically for and share all your vital business businesses like yours provide solutions at lower costs with simplified server administration and maintenance. This means that any business can take advantage of the benefits of servers and client/server networking. 4 5
  5. 5. Shared Printing, Fax, and Security E-Mail and Calendars Only a few servers for businesses Internet Connections Servers can enhance security giving While it is possible to outsource your with two to 75 computers have an With server technology, you can you peace of mind that your data is e-mail to an Internet service provider integrated, easy-to-use e-mail system reduce the number of printers and backed up and protected. (ISP), there are significant advantages that is reliable and will grow with fax machines you need to run your to hosting your own e-mail system. your business. Microsoft Exchange business efficiently. Some server systems, such as Windows Having an in-house e-mail system Server 2007 technology, a streamlined Small Business Server 2008, have brings an element of professionalism e-mail system, is part of Windows Through the Microsoft® Shared Fax built-in data protection and disaster and sophistication to your company Small Business Server 2008 and gives Service in Windows Small Business recovery capabilities, and antispam communications while improving your business a professional e-mail Server 2008, the server can be and antivirus protection for enhanced efficiency and organization. Hosting presence and offers your employees a configured to automatically route security. SBS 2008 has tools for your own system allows you to: way to access their e-mail on the Web. print jobs to your central printer, managing and monitoring employee and incoming faxes can be digitized Internet access. • Create and remove addresses as Internal Company Web Site and delivered directly to each needed. Personnel changes won’t An intranet is a Web site that is employee’s computer. A single, shared In addition, you can install software require a call to your ISP. accessible only to authorized users Internet connection eliminates the on your server that provides security within a network. A company intranet need for various cable modems settings to let you establish different • Create multiple, customer-focused typically contains shared business or DSL connections and multiple access levels for different employees, mail addresses such as sales@ documents such as contracts, product configurations that require support. vendors, or clients who access your, which can and price lists, budgets, and marketing Managing a single account is much network. You must ensure that the be delivered to the appropriate materials. simpler, and server-monitoring server in your business provides person’s e-mail inbox or distributed features let you track and control adequate protection for your network. to a group of people. Intranets can increase employee employee Internet use. productivity by giving individuals the ability to store and easily access files, applications, or internal information. Intranets are a powerful way for employees to work together. Some server software, such as Windows Small Business Server 2008, comes with a built-in intranet. A server system can make sharing your business assets across your network quick and easy, and will ultimately help you save money. 6 7
  6. 6. Network Administration Growth choosiNg the right server solutioN Some server systems still require Server flexibility refers to how a system complex configuration to run responds and performs as the number If you are choosing a network for your business or thinking of changing the smoothly; others can be simple and of users grows. Flexibility is one of the type of network you already have, a client/server network can offer the security, cost effective to administer. major strengths of the client/server collaboration, professionalism, and manageability that you are looking for. network, because you can simply add The use of an information technology One choice to consider is Windows Small Business Server 2008, which you can use another server when needed. (IT) consultant is advisable for initial to keep your business running and your data secure, to increase your efficiencies setup and maintenance, but with the Experiencing dramatic growth? and cost savings, and to streamline your customer communications—so you can right server system, routine tasks such Upgrading to a more robust system run a successful business today and into the future. as recovering lost documents are easy may be in order, and a good first for you to perform. server makes upgrades smooth and easy. With Windows Small Business Server 2008, you can select a Microsoft Windows Small Business Server 2008 Small Business Specialist as your IT can grow with your business, keeping consultant to set up your system. pace with your changing demands. Designed with simplicity in mind, this Because your data is managed Microsoft server software is easy to from a central location, adding install, manage, and use. new computers and applications is a straightforward task. SBS 2008 For additional cost savings, a server provides a “technology building block” can be configured to continually so you can install additional servers as monitor itself. Windows Small Business your needs change. Server 2008 produces a daily e-mail report on the health of the Microsoft And if you outgrow the 75 user/ software in your network. device parameters with Windows Small Business Server 2008, you can And with remote monitoring migrate easily to Windows Essential capabilities, your IT consultant will Business Server 2008 or full stand- be able to assist you without driving alone Microsoft server products. This to your office, so a quick response protects your initial investment. and lower costs for support can be realized. Make sure your server system It’s a good idea to consider your strategy gives you the information you need to for managing the growth of your identify and solve problems quickly. business and your technology needs. is Your BusiNess Make sure you have a system that can reaDY for a server? grow with your business needs. Learn more at 8 9
  7. 7. learN more aBout wiNDows small BusiNess server 2008 Windows Small Business Server 2008 is a complete, affordable network solution for productivity and security that is designed with your business needs in mind. Add this Microsoft server system to your business and get the peace of mind that your data is more secure, you are maximizing your employee productivity while saving money, and you are enhancing your customer communications. To learn more, visit A Microsoft Small Business Specialist in your area is available to guide you through the entire process with expert advice, support, and service specific to your business. Part No. 098-110028