Project mgt thru jci active citizenship framework

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A training designed to help JCI members understand how to implement the JCI Active Citizen Framework in Local Projects

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Project mgt thru jci active citizenship framework

  1. 1. Successful ProjectManagement throughthe JCI Active Citizen Framework Lloyd Ngwenya JCI Trainer 9 February, 2013
  2. 2. Objective By the end of this session:Members would have beenempowered to plan and run projects with measurable and sustainable IMPACT
  3. 3. The Starting Point The JCI Mission: To provide developmentopportunities that empower young people to create positive change
  4. 4. Presentation Outline• The “JCI Projects Test”• Needs Analysis• Project Planning• Project Implementation/Action• Monitoring and Reporting• Evaluation
  5. 5. Aha! Moments• What is the Idea?• What is the Lesson?• How am I going to apply it?
  6. 6. The JCI Project Test3 Questions:• Does the Project provide development opportunities? How?• Does the Project empower young people? How?• Does the Project create positive change? How & What?
  7. 7. Answering the QuestionsThe tool/means is: The JCI ActiveCitizen Framework
  8. 8. In Brief - What is The JCI Active Citizen Framework
  9. 9. Recap
  10. 10. Needs Analysis - Assessing the Situation
  11. 11. What we see are symptoms
  12. 12. You cannever tell thefull story by merely looking
  13. 13. There is always a story behind…
  14. 14. Tells a million words… Butonly to those who ask.
  15. 15. Half the Story…
  16. 16. Just the smoke…Find/Know the Fire
  17. 17. There is alwaysmore than what meets the eye
  18. 18. Getting to the Bottom of the MatterSurvey/Research:1. Gather data2. What exactly needs to be addressed?3. What do the affected people think?
  19. 19. Getting to the Bottom of the Matter 4. How big is/Extent of the problem? Quantify(Statistics, Comparisons)5. Options foraddressing the issue.6. Who else isworking/has worked onaddressing the issue?
  20. 20. Time Out!!!
  21. 21. Analysis• Make sense out of the gathered information• Similar projects conducted previously.• Determine best course of action• Other alternatives.• Resources, Skills required.• Financial needs and time schedule.• MDGs – which of the 3 categories
  22. 22. Project Planning1. Mission/Purpose of the Project2. Key Result Areas3. Project Objectives4. Tasks and Responsibilities.5. Deadlines6. Budget7. Partners8. Action Steps
  23. 23. Mission/Purpose of the Project• Project Director’s “baby”• Piggy-backs on the Local Vice Presidents Objective(s)• Addresses a Key Result of the Local Organization• Contributes to attaining the JCI mission
  24. 24. Key Result Areas (KRAs)Mission is divided into Key Result Areas - where theproject will invest most of its resources and efforts
  25. 25. Projects and the JCI Mission The JCI/Local Organisation Mission To provide development opportunities that empower young people to create positive changeObjectives Responsibility1. To empower members to respond to societal challenges VP Communitythrough utilising their skills and experience.
  26. 26. Projects and the JCI Mission The JCI/Local Organisation Mission To provide development opportunities that empower young people to create positive change The Vice President’s Mission To empower members to respond to societal challenges through utilising their skills and experience.Objectives Responsibility1. To train 200 young people on life skills in partnership with LifeSkills Project Youth Empowerment Trust, Blossoms and Chikupo Director
  27. 27. Projects and the JCI Mission The JCI/Local Organisation Mission To provide development opportunities that empower young people to create positive change The Vice President’s Mission To empower members to respond to societal challenges through utilising their skills and experience. The LifeSkills Project (Director)’s Mission To train 200 young people on life skills in partnership with Youth Empowerment Trust, Blossoms and ChikupoObjectives Responsibility1. To train 20 teenagers on Sexual and Reproductive Trainer 1, Logistics Officer health at Blossoms2. To hold a Business Management Seminar for 50 out Trainers 2 and 3, Logistics Officerof school youths at YET3. To raise USD 500 worth of textbooks for Chikupo Sponsorship and FundraisingPrimary School Officer
  28. 28. Projects and the JCI Mission The JCI/Local Organisation Mission To provide development opportunities that empower young people to create positive change The Vice President’s Mission To empower members to respond to societal challenges through utilising their skills and experience. The LifeSkills Project (Director)’s Mission To train 200 young people on life skills in partnership with Youth Empowerment Trust, Blossoms and Chikupo Trainer 1’s Mission To train 20 teenagers on Sexual and Reproductive health at BlossomsObjectives Responsibility1. Meet with Blossoms leadership to understand SRH Trainer 1, Logistics Officer challenges by 1 March2. Design training program by 15 April Trainers 2 and 3, Logistics Officer
  29. 29. Project Objectives• State what we want to do• SMART• Relate to the Mission of the Project• Become the Mission Statements of the Various Project Officers• Determine the Action Points• Criteria for evaluation
  30. 30. Partnerships1. Who are our potential partners?2. Who is likely to be against us?3. What value can they add to our project?4. What value are they looking for?5. What are the likely conflicts?
  31. 31. ActivityHow many squares can you see?
  32. 32. Debriefing1. Describe your experiences as you counted the squares: • as an individual, • in pairs, • in 4s and so forth2. Relate this to the importance of working in partnerships
  33. 33. PartnershipsThere is always a limit (critical mass) to the number ofmembers/partners in a project.There is no point in adding more members/partners once you have discovered your 31 (maximum number)of squares
  34. 34. Other Planning Issues• Tasks and Responsibilities state who is responsible for Project Objectives• Action items must have deadlines• Each activity must be costed – Budget• Timeline of activities in chronological order
  35. 35. Action1. Objectives broken into small steps2. Director ensures everyone knows goals.3. Coordinate and follow-up.4. Share tasks equitably.5. Keep everyone informed on progress.6. Ensure everyone takes active role & personal interest in the project7. Take personal interest in the progress of each participant.
  36. 36. ActionPoints to remember:• “Action speaks louder than words”• Action alone can make or break the project• Things are likely to divert from what we have planned• We are Young ACTIVE Citizens
  37. 37. Monitoring1. Review and report on on-going actions2. Review challenges and recommend corrective action3. JCI Project Gallery4. Record keeping is essential
  38. 38. Evaluation• Natural concluding step• Project may be outstanding success, but still not satisfied need/accomplished mission.• Understand any failures - important for the JCI “learning by doing” process
  39. 39. Evaluation Steps1. Review actions and detect challenges.2. To what degree the project achieved goals?3. Why problems happened and how to avoid them in the future.4. Benefits to members, Local/National Organization & Community.5. Recognise everyone involved.
  40. 40. Evaluation Steps Entering your project for a JCI Award is a greatway to evaluate its impact
  41. 41. Thank You!!!

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