USM Library Orientation 2013


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This presentation entitled "Library Orientation" is used by the University Resource Learning Center (ULRC) staff to conduct a series of Library Instruction Program.

The Library Instruction Program is designed to give freshmen and transferee students an overview of the library, its access to resources and services, teach them the basic skills in the retrieval of books effectively and efficiently using the FOLLET-DESTINY LIBRARY Manager.

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USM Library Orientation 2013

  1. 1. WELCOMEWELCOME to theto the
  2. 2. VISIONVISION The University Library as the repository of resources shall seek to extend easy access, provide the venue and render quality service and relevant resources for the benefit of all constituents.
  3. 3. MISSIONMISSION The University Library’s primary responsibility is to provide information support to the teaching and learning processes, research and extension service activities of the students, faculty and other members of the academic community through the use of organized, relevant resources and fast delivery of information services.
  4. 4. 1. To give new students an overview of the library resources and services, policies and procedures governing the use of the library. 2. To teach them the basic skills in locating various information sources effectively and efficiently. 3. To familiarize them the general reference sources as well as the classification of books by subject through DDCS.
  5. 5. Is a place where books and other instructional materials are kept and organized for reading, studying and resource sharing. It is also a venue for consultation and for further research. A repository for both print and non-print materials like books, magazines, journals, AV materials and electronic sources. Plays an indispensable role in accomplishing the aims and objectives of the school and in every department.
  6. 6. Main Library Graduate Library HS Library USM-KCC Library CFAS Learning Center CA Learning Center CHEFS Learning Center CED Learning Center IMEAS Learning Center CVM Library CENCOM Learning Center USM Cultural Museum ULRC Bldg. DD Clemente Hall Univ. Lab. School USM, Kid. City Campus CFAS Building CA Building CHEFS Building CED Building IMEAS Building CVM Building CENCOM Building Univ. Museum Bldg. (064)248-2308 (064)248-2378 (064)248-2518 (064)288-1624 (064)248-2592 (064)248-2339 (064)248-2449 (064)248-2460 (064)248-2448 (064)248-2384 (064)248-2307
  7. 7. Nutrition and Dietetics Collection
  8. 8. 13 Professional Librarians 10 Para-professionals Anita C. Sornito Director, ULRC Telefax (064)248-2308 Email add:
  9. 9. ARIEL P. ARROGANTE Library Coordinator/CVM Librarian MRS. CELIA C. ORIA Readers Services, Head SUSAN S. MARTINEZ Technical Services, Head ARNOLD P. TORRES InfoTech Services, Head Audio – Visual In-charge
  10. 10. MRS. LEONORA B. VILLANUEVA Circulation Librarian MRS. EDNA C. LANOMRS. EDNA C. LANO Reference LibrarianReference Librarian MS. GENEVIVE CATULONG Circulation Librarian MS. LILIAN CLARITO Serials Librarian
  11. 11. MRS. MARLYN P. MONTISOR Filipiniana Reference Librarian MRS. PRIMITIVA V. CALLANO Filipiniana Librarian MRS. FATIMA J. AMILBAHAR Graduate School Librarian CONCORDIA VILLEGASCONCORDIA VILLEGAS Head LibrarianHead Librarian USM-KCC LibraryUSM-KCC Library
  12. 12. MRS. ROJAMA C. CAYABAS High School Librarian MRS. NATIVIDAD CENA Library In-Charge, CED MRS. ARFELY C. GUTIERREZ Technical Staff MRS. MERLINDA M. BUTARDO Agriculture Library In-Charge
  13. 13. MS. IDEZA KRISNA V. BASIG Reserve Section In-Charge / Photocopier Operator MARITES B. BALANGUE Archives In-Charge / Photocopier Operator ANNA MARIE LAZAN Clerk JOHN RANBO C. GARCIA Technical Staff
  15. 15. KAHARUDIN MANAMBA University Cultural Museum Curator UNIVERSITY CULTURAL MUSEUM The Building Collection/ Artifacts
  16. 16. 1.1. POLICIESPOLICIES Who may borrow?Who may borrow? Students – refer to both graduate and undergraduate students who are currently enrolled at the University of Southern Mindanao both in main, USM-KCC and Buluan campuses. B.B. Administration, faculty and non-teachingAdministration, faculty and non-teaching personnelpersonnel Members of the Administrative Council, Faculty and Non-teaching personnel of the University.
  17. 17. 2. Off-campus users a. Alumni, researchers, traveling lecturers and professors. They can make use of the library provided that they will present any ID Card and secure Library Permit to Research from the Office of the Director of ULRC. b. Researchers from other agencies/organizations and schools who wish to conduct research and avail of the services and resources will be charged an amount of P25.00 per day, however, no borrowing privilege is given to them for home use.
  18. 18. DAYDAY TIMETIME Regular TermsRegular Terms Monday – Friday 7:00 – 6:00 P.M. (no noon break) Summer TermSummer Term Monday – Thursday 8:00 – 12:00 (with noon break) 1:00 - 5:00 PM
  19. 19. a. USM School ID for all employees and validated Automated Library Identification Card (ALIC) for the students must be presented at the Information Counter upon entry. Same will also be presented to the lending counter whenever any library material is to be borrowed. b. Observe SILENCE. Talking aloud and making other unnecessary noise must be avoided. c. KEEP THE LIBRARY CLEAN. Do not litter tables or floors with waste papers and other scraps; use the trash boxes provided for this purpose.
  20. 20. d. SMOKING is not permitted in the University Library. e. KEEP THINGS IN ORDER. Return newspapers and magazines in their proper places. f. BRINGING OF BAGS INSIDE THE READING AREA IS PROHIBITED. Bags and Umbrellas must be deposited at the baggage counter near the entrance of the library. Laptop bags are allowed and subject for inspection by the Guard . g. Handle books and other library materials with care. They are intended to serve many users after you. h. No student is allowed to borrow any library material unless he/she has a validated library ID.
  21. 21. i. All Library patrons must deposit their Library Cards upon entering the stock room. Books borrowed for home use must be properly processed by the librarian. j. Borrowed books inside the reading area should not be returned to the shelves. Students are advised to leave borrowed books on the book trucks or to the librarian. This is to avoid the possibility of books being mis-shelved.
  22. 22. k. Student must get back his/her Library Card upon returning the borrowed materials, like books, journals, etc. The Library will not assume responsibility for loss Library Card. l. Upon exit, students must: a. Open and show contents of bag, folder, envelope, etc. b. Show the date due slip of book/s borrowed.
  23. 23. a. CIRCULATION BOOKS – Each borrower is allowed to borrow three (3) books at a time for 3 days. It is subject for renewal for another 3 days if it’s not requested. This is to be closely monitored by the Computerized Circulation Borrowing System. b. RESERVE FILIPINIANA BOOKS – These are strictly for “inside the library use only”. These can be photocopied upon request with the permission from the Librarian on duty.
  24. 24. c. REFERENCE BOOKS – These are general and subject references such encyclopedias, dictionaries, almanacs, yearbooks, atlases, etc. and to be read only inside the library and not to be circulated for home use. d. SERIAL COLLECTION – These are collections of Periodicals, non-book materials, theses, etc. and strictly for room use only. USM faculty members are allowed to borrow a maximum of 10 books (5 circulation and 5 Filipiniana) for a period of one semester only. Books borrowed must be returned on or before the end of the semester. Faculty Reminder Slip is issued for faculty who failed to return the borrowed books on time.
  25. 25. a. For overdue books – a fine of P1.00 for the first hour and P0.50 for every hour thereafter (whenever the book is overdue). b. Taking out periodical from the library without the knowledge of the librarian will pay twice the current value. c. Lost or damaged book – When a book is lost, it should be reported immediately to the librarian. However, this does not exempt the borrower from paying the fines of overdue. Lost or damaged book must be replaced with the same book (Same title and author) or paid twice the current price of the book. A processing fee of 10% is added for any replaced book.
  26. 26. d. A fine of P35.00 is imposed for any request of Library Card replacement. Lost Library Card requires Affidavit of Loss from the Records Division upon filing new ALIC. e. The ALIC is non-transferable. Anyone found guilty of lending his/her ALIC to others will be subject to a fine of 20.00. f. Failure to surrender the ALIC upon transfer/separation/ graduation will be subject to a penalty of P20.00.
  27. 27. g. Any library user who shall willfully tear, deface, mutilate or steal library properties shall be subjected to the judicial discretion of the librarian. h. Fines must be paid to the Readers Services Librarian. Students are advised to ask for an O.R. duly signed by the In-charge. For unpaid accounts, students must acknowledge in the Students’ Account Record at the Circulation Section. i. Students caught stealing or destroying library materials are subject for disciplinary action or suspension from the library accordingly.
  28. 28. Issuance of theIssuance of the AutomatedAutomated Library IdentificationLibrary Identification Card (ALICCard (ALIC))
  29. 29. AA.. For In-coming First YearFor In-coming First Year studentsstudents A.1. An Automated Library Identification Cards are issued upon presentation of Assessment/Enrollment Form . Official Receipt will be issued by the Readers Services Librarian upon payment of P35.00. The OR will then be presented at the Technical Section. Student’s signature must be reflected before lamination. Laminated ALIC will be released one day after the filing. A.2. Filing and releasing of the Automated Library Identification Card must be done at the Office of the Technical Services Department.
  30. 30. B.B. For Higher YearsFor Higher Years B.1. Request for ALIC requires the usual presentation of Assessment/Enrollment Form and payment of P35.00 (includes lamination). B.2 Lost Library Card must be reported at the Office of the Director for immediate replacement. Request for new LIC will be issued upon presentation of the following: - Affidavit of Loss - Assessment/Enrollment Form - P35.00 (Refer to Rule #5, D)
  31. 31. Library materials especially those which cannot be borrowed for home reading may be photocopied except graduate and undergraduate theses and Doctoral Dissertations. Books for photo duplication is not to be loaned out, except when there is power failure in the library area. The library has its own photocopying machine. Any violation under the Library rules is regarded as an offense under the University Rules of Conduct.
  33. 33. 1.1. Reference and InformationReference and Information ServicesServices a. Information Service - Provides answer to specific questions, statistical data, biographies, etc. thru searching and retrieval of appropriate materials. b. Library Instruction - Provides orientation to new students and transferees about library policies, borrowing procedures, services and how to use the library materials and research tools like the card catalog, periodical index, bibliographic services, etc. Tour around the library and to the different sections is conducted right after the library instruction.
  34. 34. c.c. Bibliographic ServiceBibliographic Service -- Provides bibliographies of materials requested by the faculty such as list of new titles of books or list of books by subject area including list of new acquisitions. d. Reader’s Advisory Service - Provides guidance to clientele in the choice of reading materials. e. Term Paper Assistance - Provides assistance in the formulation of research paper.
  35. 35. a. Book Lending Service -a. Book Lending Service - Circulation books are available for check out at the Circulation Section through Computerized Circulation Borrowing System. b. Reserve Book Serviceb. Reserve Book Service - Provides materials to support classroom instruction (i.e. textbooks, and review materials)
  36. 36. a. Current Awareness Service -a. Current Awareness Service - Provides current information through bulletin display, and current materials such as newspapers, journals, and vertical file materials. Newspaper Clippings are readily available for research. b. Indexing Service -b. Indexing Service - Provides an in-house indexing service of important articles from local journals and magazines.
  37. 37. c. Reading Room Servicec. Reading Room Service - Provides reading rooms equipped with research facilities and carrels for individual use. d. Shelving and Stack Service - provides services by taking charge of the materials left at the tables to avoid misplacement. Shelf reading is done regularly to monitor maintain daily statistics of in- house use of books. e. Photocopying Service - Provides photocopying service for non-check out books to users.
  38. 38. 7. Inter-Library Use Service7. Inter-Library Use Service -- Provides access of users from other libraries, schools and agencies to USM library and vice versa. 8. InfoTech Service - Provides access to users for Internet Searches. Services include: WIFI Access Journal Databases OPAC eBooks CD Searching eLibrary (PROQUEST) 9. Other Services include: Document Delivery Service Table of Contents (Compilation for readers) Current contents Selective Dissemination of Information (SDI) One-Stop Information Corner
  40. 40. TWO TYPES OF BOOKS:TWO TYPES OF BOOKS: 1.1. FictionFiction Books- are books based from author’s imagination portraying imaginary characters and event. 2. Non- fiction Books- are books based from scientific investigation and factual events The Parts of the Book Physical Division The physical division of the book can be grouped as: (1) the binding, (2) the preliminary pages, (3) the text, and (4) the auxiliary or reference material.
  41. 41. A. BINDING –A. BINDING – Holds the leaves of the books together, protects them, and makes them easy to handle. B. PRELIMINARY PAGES 1. Flyleaves 2. Half-title page 3. Title page 4. The Copyright page 5. Dedication page 6. Preface 7. Table of contents 8. Introduction C. TEXT/ BODY OF THE BOOK D. AUXILIARY OR REFERENCE MATERIALS 1. Appendix 2. Bibliography 3. Glossary 4. Index
  42. 42. The kinds of general reference books, the purpose they serve, and example of each kind are listed below. 1. A DICTIONARY provides information about word meaning, derivation, spelling, pronunciation, syllabication, usage and current status. Webster’s Third New International Dictionary of the English Language. Tagalog-English Dictionary. 2. An ENCYCLOPEDIA is concerned with a particular subject of interest. It gives an overview of a topic, including definition, description, background, and bibliographical references. • Encyclopedia Americana • Encyclopedia Britannica
  43. 43. 3. An INDEX points out where an information can be found. There are indexes to articles which appear in periodicals, and indexes to articles on essays, poems, and other writings which appear in collected works. a. Readers Guide to Periodicals Literature b. Index Medicus 4. A YEARBOOK often called an annual, presents the event of the past year in brief, concise form. a. Philippine Yearbook b. Stateman’s Yearbook 5. A HANDBOOK, literally a small book, which can be held conveniently in the hand, provides miscellaneous items of information. It may also be called miscellany, a manual, or companion. a. Nursing Handbook b. Merc Manual
  44. 44. 6. An ALMANAC, originally projected of the coming year-days, months, holidays, and weather forecast – is the name now given to a collection of miscellaneous facts and statistical information. a. Philippine Almanac & Book of Facts b. Information Please Almanac 7. A BIOGRAPHICAL DICTIONARY is a collection of sketches of varying lengths about the lives of individuals, arranged alphabetically by surname. a. Philippine Biographical Dictionary b. American Biographical Dictionary 8. A DIRECTORY lists the names and address of persons, organizations, or institutions. It may provide other pertinent information, such as the purposes, the addresses, and the officers of organizations. a. Directory of Private Schools b. CEAP Directory
  45. 45. 9. An ATLAS is a volume of maps, plates, or charts, with or without explanatory text. a. National Atlas of the United States of America b. National Geographic Atlas of the World 10. A GAZETTER is a volume that provides geographical information and data about places. It does not define geographical terms. The second part of an atlas serves as the gazetteer. 11. A BIBLIOGRAPHY is a list of books and other materials, which have some relationship to each other. The materials listed are described as to author, title, publisher, price, and number of pages. In some bibliographies the materials are evaluated.
  46. 46. Promoting the use of Books and Other LibraryPromoting the use of Books and Other Library ResourcesResources User’s awareness of the library’s resources and services will be enhanced by certain strategies that will stimulate reader’s interest. The following activities are maintained: 1. Bulletin Board Display 2. Current Awareness Bulletin 3. Posting of Book Jackets and Posters 4. Book Display and Exhibit 5. Current Acquisition lists 6. Library Orientation Program 7. National Book Week Celebration 8. Film Showing
  47. 47. 9. Inter-Library Visitation 10. Establishing linkages/networking 11. Conduct book fair 12. Library Tour 13. Production of Library User’s Guide 14. Library Staff Enhancement Program 15. Library User’s Survey 16. One-Stop Information Corner 17. Electronic Users’ Log –In System 18. Provision of the CCTV Camera for security and control.
  48. 48. Arrangement of the Books in the ShelvesArrangement of the Books in the Shelves Books and other printed materials are arranged according to the Dewey Decimal Classification System (DDCS) from General Works 000 – 999. Books are arranged from Other materials are stored in the Vertical File Cabinet arranged in alphabetical order. The library is adopting an open shelf system except for Serials Section. Books are arranged from left to right following the Call No.
  49. 49. The 10 major Division of theThe 10 major Division of the Dewey Decimal ClassificationDewey Decimal Classification SystemSystem 000-099 General Works 100-199 Philosophy/Psychology 200-299 Religion 300-399 Social Science 400-499 Languages 500-599 Pure Science 600-699 Applied Science/Technology 700-799 The Arts 800-899 Literature 900-999 History
  50. 50. The CARD CATALOG is a directory of all the books in the library. It is the quickest and best way to locate book materials in a given subject. The ULRC Library is adopting a Union Type of Arrangement where the Author, Title and Subject Cards are filed as one, following strict alphabetical order from A-Z. AUTHOR CARDAUTHOR CARD – is filed according to the first letter of author’s name. TITLETITLE CARD – lists the title of the book. The main entry is the title of the book. SUBJECTSUBJECT CARD – a card, which the first entry is the Subject of the book written in capital letters.
  51. 51. The CATALOG CARD gives several items of information. The number on the left side is the CALL NUMBER. A CALL NUMBER states how the book is classified according to the Dewey Decimal Classification System and indicates the location symbol, where the book is being placed in the library. Same Call Number is reflected at the spine of the book. The card contains the bibliographic entry of the book such as the author or editor, complete title of the book, place of publication, publisher, copyright date, auxiliary information and tracing which includes the subject of the book. Catalog Cards are arranged in alphabetical order from A-Z. Articles A, An, and The are excluded in the arrangement.
  52. 52. Fil 909 Z13w Zaide, Gregorio F. 2010 World history / Gregorio F. Zaide, Sonia M. Zaide. – 5th ed. – Quezon City : All-Nations, c2010. x, 460p. : ill. ; 26 cm Includes index. 32721 ISBN 971-642-154-0 32722 1. World history. 2. Geography. I. Zaide, Sonia M. II. Title. Author Card Location Symbol Author of the Book Title of the Book Edition Call No. Place of Publication Copyright date Pagination Notes Tracing Publisher Accession Numbers
  53. 53. Title CardTitle Card Fil 909 World history. Z13w Zaide, Gregorio F. 2010 World history / Gregorio F. Zaide, Sonia M. Zaide. – 5th ed. – Quezon City : All-Nations, c2010. x, 460p. : ill. ; 26 cm Includes index. ISBN 971-642-154-0
  54. 54. Author CardAuthor Card (Added entry)(Added entry) Fil 909 Z13w Zaide, Sonia M. 2010 World history / Gregorio F. Zaide, Sonia M. Zaide. – 5th ed. – Quezon City : All-Nations, c2010. x, 460p. : ill. ; 26 cm Includes index. ISBN 971-642-154-0
  55. 55. Subject CardSubject Card Fil 909 WORLD HISTORY Z13w Zaide, Gregorio F. 2010 World history / Gregorio F. Zaide, Sonia M. Zaide. – 5th ed. – Quezon City : All-Nations, c2010. x, 460p. : ill. ; 26 cm Includes index. ISBN 971-642-154-0
  56. 56. Subject CardSubject Card Fil 909 GEOGRAPHY Z13w Zaide, Gregorio F. 2010 World history / Gregorio F. Zaide, Sonia M. Zaide. – 5th ed. – Quezon City : All-Nations, c2010. x, 460p. : ill. ; 26 cm Includes index. ISBN 971-642-154-0
  57. 57. Destiny Library Manager is an easy-to-use, web-based library automation and management solution.
  58. 58. Click on the E- Library
  59. 59. Click Login icon
  60. 60. Type in your User Name and Password
  61. 61. HOW TO SEARCH
  62. 62. The WebPath Express service gives your students instant access to thousands of relevant, grade- appropriate Internet sites with just one search, directly from Destiny.
  63. 63. THE PERIODICAL INDEXTHE PERIODICAL INDEX The Periodical Index is a separate cabinet placed near the Serial Section. It is a directory of all journals, magazines, theses both graduate and undergraduate. Same with the Card Catalog, it is made up of 3x5 cards, and arranged in straight alphabetical order from A to Z according to the subject of the article. The example shows the information given by a typical index card.
  64. 64. Sample of Index CardSample of Index Card DENGUE – PREVENTION Guerrero, Rafael D., III The Asthma weed – a dengue cure? Marid Agribusiness Digest. 22(6) : 10+ October 2011. IMPORTANT : PLS. DO NOT PULL OUT THE CARD FROM THE PERIODICAL INDEX CATALOG JUST COPY THE UPPER LEFT HAND INFORMATION/LOCATION SYMBOL AND GIVE IT TO THE SERIAL LIBRARIAN.
  65. 65. THE LIBRARY THESES BROWSERIt is a library software designed to facilitate the retrieval of Theses and Dissertations produced by USM graduates. Access to bibliographic information can be searched by: 1. Author/Researcher 2. Title of the Study 3. Adviser 4. Keywords/Subject 5. Abstract 6. Location 7. Specific search a. by course b. by year study conducted You may ask your Serial librarian for the technical assistance.
  66. 66. BORROWING PROCEDUREBORROWING PROCEDURE A. RESERVE and REFERENCEBOOKBORROWING PROCEDURE 1. Validated Library Card must be presented upon request of the book/s for inside use. Sign or fill-up completely the necessary information asked in the book card. 2. The librarian must properly process Book/s borrowed for photocopy. 3. Librarians must always check the pages of the book upon charging and discharging. 4. Only books with multiple copies are entitled to be loaned out by the faculty.
  67. 67. E. FILIPINIANAE. FILIPINIANA MATERIALS BORROWINGMATERIALS BORROWING PROCEDUREPROCEDURE1. Validated Library Card must be presented every time a student will borrow materials from the Filipiniana Section. 2. Filipiniana Books are strictly for inside use only. Faculty may borrow a maximum of 5 titles to be used for the whole semester. 3. Students may request for photocopy at the Photocopying Section of the library with permission from the Filipiniana Librarian. 4. CHED-HEDF-PASUC Books can be borrowed for 3 days. Borrowing must be properly processed by the Librarian on duty. 5. Maps/Globes an other Filipiniana/General Reference Materials can be borrowed for classroom purposes only with permission from the teacher in-charge.
  68. 68. Activities during the NationalActivities during the National Book Week and InformationBook Week and Information Month:Month: 1. On –the-Spot Poster Making Contest 2. Essay Writing Contest (English and Filipino) 3. Quiz Bowl Contest (General Information) 4. On-the Spot Collage Making 5. Scramble Word Contest 6. Book Character Designing Contest 7. Special awards: (Students and Faculty Category) * Outstanding Library User of the Year * Outstanding Book Borrower of the Year Note: Activities will be facilitated by the Library Staff and Library and Information Science Society (LISS) and Book Lovers Club.
  69. 69. TThank youhank you && MMabuhayabuhay!!!!!!