Xanadutec Accounts Payable


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Our Accounts Payable Platform

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Xanadutec Accounts Payable

  1. 1. XANADUTEC Profile & Service Offering
  2. 2. About Xanadutec Restriction on Disclosure and Use of Data The data in this document contains proprietary information of Xanadutec, the disclosure of which would provide a competitive advantage to others. As a result, this document shall not be disclosed, used or duplicated - in whole or in part - for any purpose other than to evaluate Xanadutec.
  3. 3. About Xanadutec <ul><li>Founded 2001 by team with several years of blue chip experience. </li></ul><ul><li>250+ employees worldwide </li></ul><ul><li>Head quartered in London, United Kingdom with offices in India and representation in USA </li></ul><ul><li>Multiple service delivery centres (Pune, Bangalore & Trivandrum) to ensure redundancy </li></ul><ul><li>Services several Fortune 500 companies in Healthcare, Retail, Logistics, Insurance& Banking </li></ul><ul><li>Backbone provider to established local outsourcing companies </li></ul><ul><li>Strategic partnership in USA and Mexico for on-shore and near-shore </li></ul>
  4. 4. Global Presence
  5. 5. <ul><li>Rohit Dhawan - CEO & Founder </li></ul><ul><li>EX-Accenture - Strategy Consultant </li></ul><ul><li>EX-Citigroup - Strategy Planning Manager - Emerging Markets </li></ul><ul><li>MBA – International Finance </li></ul><ul><li>Akshat Shrivastava - Chief Operating Officer & Co Founder </li></ul><ul><li>10 years in data processing operations </li></ul><ul><li>Service delivery and quality </li></ul>The Team <ul><li>Chetan Patwardhan - Chief Finance Officer, Ex- KPMG Audit & Transaction Service </li></ul><ul><li>Exceptional track record in managing independent business units, work closely with several Fortune 500 companies. </li></ul><ul><li>Responsibilities include P&L, organization structuring, and new business development </li></ul><ul><li>Shahrukh Khan - Chief Technology Officer </li></ul><ul><li>Brings over 9 years of leadership and hands-on development experience in the software industry </li></ul><ul><li>Areas of technical strength include ERP, B2B & B2C, Design Patterns, UML based project development </li></ul><ul><li>Masters degree holder in IT management, Currently Pursuing MBA in International Business. </li></ul>
  6. 6. Banking & Insurance HealthCare Travel & Hospitality Legal Payment Processing Industry Specific Offerings Shared Services Claims Administration Revenue Accounting Loyalty Administration P.I. Claim Processing Mortgage Processing Credit Card Processing Finance and Accounting – Accounts Payable/Receivable, Travel & Expenses, Contract Mgmt, Reconciliation Mgmt Customer Support Helpdesk – email, live chat, instant messenger support Platform CUBESCRIBE Transcription Retail Customer Analytics Loyalty Card Management Software Development & Application Maintenance - .Net, Java, SQL, Oracle Medical Transcription EMR & Order Processing Billing & Coding Personal Injury Platform ALABOT – artificial intelligence, natural language processing help BOT CUBE A/P Areas of Expertise
  7. 7. Data Processing Finance and Accounting
  8. 8. Data Processing <ul><li>Accounts Payable </li></ul><ul><ul><li>Invoice Scan and Data Capture </li></ul></ul><ul><ul><li>Invoice/DO/POD/PO matching </li></ul></ul><ul><li>Accounts Receivables </li></ul><ul><ul><li>Revenue accounting (update deliveries in accounting system) </li></ul></ul><ul><li>Application processing </li></ul><ul><ul><li>Mortgages </li></ul></ul><ul><ul><li>Credit Cards </li></ul></ul><ul><li>Claims Processing </li></ul><ul><ul><li>Personal Injury (for law firms) </li></ul></ul><ul><ul><li>Workers Compensation </li></ul></ul><ul><ul><li>General Insurance </li></ul></ul><ul><li>Generic Data Capture </li></ul><ul><ul><li>Various projects: loyalty programs, travel and expenses reports, archive data entry, etc. </li></ul></ul>
  9. 9. Data Processing – Accounts payable <ul><li>Experienced provider of accounts payable invoice processing services </li></ul><ul><li> - Optimising A/P processing since 2001 </li></ul><ul><li>- 1,000,000+ invoices p.a. </li></ul><ul><li>Robust proprietary platform for data capture, verification & quality assurance </li></ul><ul><li> - ‘CUBE A/P' platform written bottom up for finance processing </li></ul><ul><li>One solution for complete Accounts Payable outsourcing </li></ul><ul><li>- Invoice receipt by courier, fax, post or electronic format </li></ul><ul><li>- Scan & capture </li></ul><ul><li>- Invoice workflow & exception management </li></ul><ul><li>- Business rules application for 2,3 & 4 way matching </li></ul><ul><li>- Multiple output to adapt to customer ERP requirement </li></ul><ul><li>- Index archive & retrieval </li></ul><ul><li>Scaleable solution with multiple deployment options </li></ul>
  10. 10. Accounts Payable – Process Overview Paper Customer Rules Supplier, PO, POD Matching Data Validation Online Workflow for Client Adjudication Receipt, Batch, Scan DATA CAPTURE with blend Of OCR & Manual Verification Quality Assurance Client ERP Electronic Data File Data mapping and rule processing Exceptions Approved Data and Images available on secure portal for Archive/Exception handling
  11. 11. Accounts Payable – Exception Management <ul><li>Business Rules failure correction </li></ul><ul><li>Manual validations against image for marginal exception </li></ul><ul><ul><li>Supplier ID validation fail due to old data in master vendor table </li></ul></ul><ul><li>Invoice amounts at variance to Purchase Order </li></ul><ul><li>Clean and update master vendor records to improve auto-matching </li></ul><ul><li>Handwritten instruction on images </li></ul><ul><li>Substitute product delivered to ordered (product id mis-match) </li></ul><ul><li>Rules based exception handling as first step to improve Straight Through Processing for Client </li></ul><ul><li>Escalation via workflow for appropriate items </li></ul>
  12. 12. F&A – Accounts Payable : Start-Up Customer Process Mapping and Knowledge Transfer Pilot phase with ramp-up to full production Increased Productivity Fast Turn Around Cost Reduction Peak Scalability Transaction Pricing Increased Profitability PO Box Client Specific Email & Fax Secure FTP for Data Transfer Vendor Education& Master Vendor Update MEASURABLE BENEFITS
  13. 13. Process Transition Methodology Process Mapping & Scoping Work Flow Build / Transitioning User Acceptance Testing Ramp Up to full production Process Optimization
  14. 14. F&A – A/P Process Detail <ul><li>Post / Courier </li></ul><ul><li>Fax </li></ul><ul><li>Email </li></ul><ul><li>Sort / Scan / Classify </li></ul><ul><li>Rejection Centers </li></ul><ul><li>Manual Completion </li></ul><ul><li>Line Item Capture </li></ul><ul><li>OCR Correction </li></ul><ul><li>Verification </li></ul><ul><li>Quality Assurance </li></ul><ul><li>- Lines </li></ul><ul><li>- Units </li></ul><ul><li>- Prices </li></ul><ul><li>- Discounts </li></ul><ul><li>- Taxes </li></ul><ul><li>Duplicate </li></ul><ul><li>Matching </li></ul>- Vendor - PO - POD - Budgets - Contracted - Discounts <ul><li>Exception Processing </li></ul><ul><li>Vendor Management </li></ul><ul><li>Approval </li></ul>Verified Data Approved Invoices Images Data Customer ERP
  15. 15. Data submission and reporting <ul><li>XML file with invoice/claims data for automatic upload </li></ul><ul><li>Frequent list of accruals </li></ul><ul><li>Reports on number of documents, images, lines items, amounts. </li></ul><ul><li>Spend v/s budget (if we have budget data) </li></ul><ul><li>Vendor statements showing paid, unpaid, overdue </li></ul><ul><li>Exception reason reports </li></ul><ul><li>Audit </li></ul><ul><li>Customized reporting </li></ul>
  16. 16. Why us ? <ul><li>Founded and run by professional technocrats </li></ul><ul><li>British firm utilising Indian resources </li></ul><ul><ul><li>Western workstyle and business culture </li></ul></ul><ul><ul><li>Legal Protection </li></ul></ul><ul><ul><li>Security Conscious </li></ul></ul><ul><ul><li>Low cost due to Indian operations </li></ul></ul><ul><li>Small but growing fast </li></ul><ul><ul><li>Revenue growth of 40% year on year for last 4 years </li></ul></ul><ul><ul><li>Data processing volume growth 100% last 2 years </li></ul></ul><ul><ul><li>Transcription growth 150% for 2 years </li></ul></ul><ul><li>Financially sound and stable </li></ul><ul><li>Proven capacity to increase scale/ramp-up operations </li></ul><ul><li>Responsive to customer needs </li></ul><ul><ul><li>You say jump; we will ask how high !! </li></ul></ul>
  17. 17. THANK YOU ! Contact: Akshat Shrivastava– COO Xanadu house K oregaon park pune Email: akshat @xanadutec.com Web: www.xanadutec.com Cellphone: +91 98901 22518