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Slides for an introductory talk to the west Yorkshire Archive Service with a slant to collections at our Wakefield office.

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  1. 1. ‘ Scary, dusty, musty?’ An Introduction to the West Yorkshire Archive Service Catherine Taylor, E-Services Coordinator Wednesday 23 rd March 2011
  2. 2. This afternoon <ul><li>Talk a little about me and where an Archivist comes from. </li></ul><ul><li>Try and answer the question “what are archives?” and “what does an archive service do? </li></ul><ul><li>Talk a little about West Yorkshire Archive Service </li></ul><ul><li>Guide you through what to expect when you visit us </li></ul><ul><li>Very briefly try to give a flavour of some of things we hold </li></ul>
  3. 4. How did I get here? <ul><li>Been with WYAS for just over 4 years </li></ul><ul><li>Graduated from Lancaster University in 1998 </li></ul><ul><li>Various bits of archive experience </li></ul><ul><li>Formal archive qualification from the University of Aberystwyth 1999-2000 </li></ul><ul><li>Over ten years experience in different archive services – initially in London and then here. First at Wakefield and later as E-Services Coordinator </li></ul>
  4. 5. What are Archives? <ul><li>Everybody creates and uses records in the course of business & everyday life </li></ul><ul><li>A small subset of these records will be worthy of permanent preservation </li></ul><ul><li>Parchment, paper, photographs, film, electronic records- all are potential archives </li></ul>100111001110011100110011110000001111100101010010011100111011001001001011100110010010001000011110001101010100100100100100100111111100000011100100010000100100100000000110001110001001001000010010101010101010111111000001010101001001001001110101001001001001000011100010010010001001001100100011110010002
  5. 6. What does the Archive Service do? <ul><li>Provides secure & environmentally monitored storage </li></ul><ul><li>Catalogues and indexes </li></ul><ul><li>Access and advice for researchers </li></ul><ul><li>Conservation facilities </li></ul>Conservation tools Japanese visitors at Kirklees
  6. 7. West Yorkshire Archive Service <ul><li>Began as the West Yorkshire County Record Office in 1974 </li></ul><ul><li>In 1986 became part of West Yorkshire Joint Services as part of the Heritage division </li></ul><ul><li>Funded proportionally by the five district authorities in West Yorkshire </li></ul>
  7. 8. WYAS Offices 2 Chapeltown Road Sheepscar Central Library Princess Alexandra Walk Huddersfield West Yorkshire Archives: Leeds West Yorkshire Archives: Kirklees
  8. 9. WYAS Offices Prince’s Way Bradford Central Library, Halifax Northgate Halifax West Yorkshire Archives: Bradford West Yorkshire Archives: Calderdale
  9. 10. WYAS Offices The Registry of Deeds Newstead Road Wakefield West Yorkshire Archives: Wakefield
  10. 11. Statistically speaking… <ul><li>In 2009-2010 we: </li></ul><ul><li>Said hello to 12,303 visitors </li></ul><ul><li>Retrieved and issued 22,193 original documents </li></ul><ul><li>Opened 2,937 items of post </li></ul><ul><li>Replied to 6,989 emails </li></ul><ul><li>Answered the phone 14,082 times </li></ul><ul><li>Accessioned 345 new items or collections = 32m 3 </li></ul><ul><li>Managed to consume well over 2,500 cups of tea and over 1,700 cups of coffee. And incalculable numbers of biscuits and cakes! </li></ul>
  11. 12. Opening times <ul><li>Recommend making an appointment </li></ul><ul><li>Wakefield: </li></ul><ul><li>Open Monday 9.30 am – 8 pm </li></ul><ul><li>2 nd and 4 th Mondays 9.30 am – 8 pm </li></ul><ul><li>Tuesday 9.30 am – 5 pm </li></ul><ul><li>Thursday 9.30 am – 5 pm </li></ul><ul><li>2 nd Saturday in month 9.30 am – 1 pm </li></ul><ul><li>For our other offices look at our website </li></ul><ul><li>Or there are some leaflets available at the end </li></ul>
  12. 13. <ul><li>May have to press a buzzer to get in </li></ul><ul><li>Place your coats, bags etc in a locker if one is available </li></ul><ul><li>CARN ticket scheme </li></ul><ul><ul><li>Nationwide reader registration scheme improves security for our documents </li></ul></ul><ul><ul><li>Need identification stating name, address and signature – driving licence most convenient! </li></ul></ul><ul><ul><li>Cards last for four years and can be used at over 70 archive services in England and Wales </li></ul></ul><ul><li>Please don’t bring any coats, bags, pens, water, sweets, cough medicine, gum, fruit pastilles, stanley knives (!) into the archive reading room </li></ul>Visiting us – on arrival
  13. 14. Visiting us – how to order material <ul><li>Check with staff whether anything is waiting for you already </li></ul><ul><li>Ask a member of staff to give a quick run through of how the catalogues and ordering system works </li></ul><ul><ul><li>Don’t worry if you find them a little confusing at first </li></ul></ul><ul><ul><li>Our catalogues are listed to an international standard, so once you have got the hang of it you’ll find them all pretty much the same </li></ul></ul><ul><li>See if there’s one of our user guides to help you </li></ul><ul><ul><li>Available from staff at the office or </li></ul></ul><ul><ul><li>Download the lot, for free, from our website. </li></ul></ul>
  14. 15. Visiting us – what format is it on? <ul><ul><li>Very little of what we hold has been digitised – though we are working on that </li></ul></ul><ul><ul><li>Popularly used records such as parish registers, some electoral registers and Will indexes may be on microfiche – </li></ul></ul><ul><ul><ul><li>Cuts down wear and tear on the originals </li></ul></ul></ul><ul><ul><ul><li>Enables us to have copies in more than one location </li></ul></ul></ul><ul><ul><ul><li>Enables us to provide photocopies without causing damage to the original </li></ul></ul></ul><ul><ul><li>May also have a transcribed copy or an index, especially of parish registers. </li></ul></ul>
  15. 16. Visiting us – Handling records
  16. 17. What if I can’t get to the archives? <ul><ul><li>Able to offer ten minute research free of charge so: </li></ul></ul><ul><ul><ul><li>Get in touch by email, letter, telephone – we don’t mind! </li></ul></ul></ul><ul><ul><ul><li>Very popular service – main way we have contact with our users </li></ul></ul></ul><ul><ul><li>30 minute search service for simple look-ups </li></ul></ul><ul><ul><li>Research Service for more complex queries also available </li></ul></ul><ul><ul><li>Just ask us – we’re here to help! </li></ul></ul>
  17. 18. Local Authority & Official Records <ul><li>Local Board & Urban District Council pre 1974 </li></ul><ul><li>School records </li></ul><ul><li>Township records </li></ul><ul><li>Poor Law Unions </li></ul>Workmen’s dwellings at Moldgreen 1913 Huddersfield Union Workhouse
  18. 19. Church Records <ul><li>Church of England </li></ul><ul><li>Wakefield, Bradford & Ripon and Leeds dioceses </li></ul><ul><li>Nonconformist </li></ul><ul><li>Methodist </li></ul><ul><li>Baptist </li></ul><ul><li>Congregational & Independent </li></ul><ul><li>Presbyterian </li></ul><ul><li>Unitarian </li></ul><ul><li>Roman Catholic </li></ul>Dewsbury Parish Church Bastardy Bond
  19. 20. Maps, Plans & Surveys <ul><li>Enclosure Awards </li></ul><ul><li>Tithe Maps </li></ul><ul><li>Ordnance Survey </li></ul><ul><li>Estate Surveys </li></ul>Austonley Township Map 1801
  20. 21. Family & Estate Records <ul><li>Family & Estate records: </li></ul><ul><ul><li>Title deeds, accounts, leases, maps, rentals, surveys </li></ul></ul><ul><li>Manorial records </li></ul><ul><ul><li>Court Rolls/Latin </li></ul></ul>Whitley Beaumont Survey Book 1820 Slaithwaite Manor Court Roll 1544
  21. 22. Business Records S Crawshaw & Sons, Dewsbury Bentley’s Yorkshire Breweries Burdon & Wilkinson, Cabinet makers Huddersfield
  22. 23. Clubs & Societies Crosland Hill Knitting Circle 1940 South Elmsall Inner Wheel
  23. 24. Countywide Records at Wakefield <ul><li>Electoral Registers </li></ul><ul><li>Petty Sessions </li></ul><ul><li>West Riding Quarter Sessions </li></ul><ul><li>Hospital Records </li></ul><ul><li>Prison Records </li></ul><ul><li>West Riding & Yorkshire Metropolitan County Council records </li></ul><ul><li>Registry of Deeds </li></ul>An inmate of Calder Farm Reformatory School
  24. 25. The Registry of Deeds in figures: <ul><ul><li>13,000 memorial volumes </li></ul></ul><ul><ul><li>7 million deeds </li></ul></ul><ul><ul><li>14 million pages </li></ul></ul><ul><ul><li>21,000 deeds registered in the first twenty years of the registry </li></ul></ul><ul><ul><li>2.7 million deeds registered in the last twenty </li></ul></ul>
  25. 26. Any questions?
  26. 27. <ul><li>Preserve the past </li></ul><ul><li>Serve the present </li></ul><ul><li>Protect the future </li></ul>