Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

Enterprise Project Management Essential #2


Published on

The second series of the "Enterprise Project Management Essential" seminar held at Microsoft Singapore Auditorium, on 23-Nov-2007. Organized by the EPM Specialist: Systemethod, and sponsored by Microsoft Singapore. Topics including: EPM roadmap, overview and portfolio management.

Published in: Technology, Business

Enterprise Project Management Essential #2

  1. 2. Welcome to All
  2. 3. Enterprise Project Management <ul><li>Aligning your strategic objectives to your company resources with Microsoft EPM Solution </li></ul><ul><li>Microsoft EPM Scenario Walkthrough </li></ul><ul><li>Visualize your Project using Visio 2007 </li></ul>Refreshment Break  essentials <ul><li>Lessons Learned in EPM Implementation </li></ul><ul><li>Project Portfolio Management </li></ul>visit our booths 2 nd Series
  3. 4. Speakers <ul><li>Daniel Queva </li></ul><ul><ul><ul><li>Director, IW Category Products </li></ul></ul></ul><ul><ul><ul><li>Microsoft Singapore </li></ul></ul></ul><ul><li>Ketty Budiarto </li></ul><ul><ul><ul><li>Senior Product Marketing Manager </li></ul></ul></ul><ul><ul><ul><li>Microsoft Singapore </li></ul></ul></ul><ul><li>Gan Woon Woon </li></ul><ul><ul><ul><li>Project Manager, EPM Implementation </li></ul></ul></ul><ul><ul><ul><li>Systemethod Pte Ltd </li></ul></ul></ul><ul><li>Nah Wee Yang </li></ul><ul><ul><ul><li>Project Manager, EPM Consulting </li></ul></ul></ul><ul><ul><ul><li>Systemethod Pte Ltd </li></ul></ul></ul>
  4. 5. Project Management Challenges <ul><li>Common understanding of project objective </li></ul><ul><li>“ Triple” constraints – time, cost, scope & quality, risk, customer satisfaction </li></ul><ul><li>Details in project planning </li></ul><ul><li>Handling of issues during project execution </li></ul><ul><li>Project monitoring & control </li></ul><ul><li>Knowledge in project management </li></ul>
  5. 6. Microsoft EPM Solution <ul><li>Aligning your strategic objectives to your company resources with Microsoft EPM Solution </li></ul>Daniel Queva Director, IW Products
  6. 7. EPM Components Platform Front-end Services Line of Business Systems
  7. 8. Core EPM Components Platform Front-end Services Top Management Project Manager Team Member
  8. 9. Microsoft EPM Solution <ul><li>EPM Scenario Walkthrough </li></ul>Gan Woon Woon Project Manager
  9. 10. EPM Scenario Walkthrough Scenario: Project status tracking Project Schedule Creation Approve Update Progress Update    Project Manager Sam (Team Member)
  10. 11. EPM Scenario Walkthrough <ul><li>Project Schedule Creation </li></ul><ul><ul><li>Who are available for project? </li></ul></ul><ul><ul><ul><li>Available during project period </li></ul></ul></ul><ul><ul><ul><li>English speaking </li></ul></ul></ul><ul><ul><li>Project scheduling, resource assignment </li></ul></ul><ul><ul><li>Baseline the schedule </li></ul></ul><ul><ul><li>Share the project schedule (publish) </li></ul></ul>Scenario: Project status tracking  Project Manager Task 1 <ul><ul><li>- Task 1A </li></ul></ul>3D <ul><ul><li>- Task 1B </li></ul></ul>4D Task 2 <ul><ul><li>- Task 2A </li></ul></ul>5D <ul><ul><li>- Task 2B </li></ul></ul>6D
  11. 12. EPM Scenario Walkthrough <ul><li>Progress Update </li></ul><ul><ul><li>Sam has been doing the work for 5 days and completed Task 1A and half way through Task 1B </li></ul></ul><ul><ul><li>Update task progress in “My Tasks” </li></ul></ul><ul><ul><li>Register an issue related to Task 1B </li></ul></ul>Scenario: Project status tracking  Sam (Team Member) Task 1 <ul><ul><li>- Task 1A </li></ul></ul>3D 100% <ul><ul><li>- Task 1B </li></ul></ul>4D 50% Task 2 <ul><ul><li>- Task 2A </li></ul></ul>5D <ul><ul><li>- Task 2B </li></ul></ul>6D
  12. 13. EPM Scenario Walkthrough <ul><li>Approve Update </li></ul><ul><ul><li>Verify and approve task update </li></ul></ul><ul><ul><li>Preview before approve </li></ul></ul><ul><ul><li>Graphical indicators in Project and Task level </li></ul></ul><ul><ul><li>Share the project schedule (publish) </li></ul></ul>Scenario 2 : Project status tracking  Project Manager
  13. 14. Microsoft EPM Solution <ul><li>Visualize your Project using Visio 2007 </li></ul>Ketty Budiarto Senior Product Marketing Manager
  14. 15. Microsoft EPM Solution <ul><li>Microsoft EPM Components </li></ul><ul><li>EPM Implementation Approach </li></ul><ul><ul><li>Pilot EPM > Phased Implementation </li></ul></ul><ul><li>EPM Discovery Services </li></ul><ul><ul><li>Trial EPM software </li></ul></ul><ul><ul><li>Services: installation, setup and training </li></ul></ul>
  15. 16. Enterprise Project Management <ul><li>Coffee Break </li></ul><ul><li>Systemethod </li></ul><ul><ul><li>Microsoft EPM </li></ul></ul><ul><li>Knowledge Method </li></ul><ul><ul><ul><li>PM Training & PMP Exam Prep Courses </li></ul></ul></ul><ul><li>Avantus, NetAssist & Comat </li></ul><ul><ul><ul><li>Microsoft Authorized Training Partners (CPLS) </li></ul></ul></ul>essentials 2 nd Series
  16. 17. Lessons Learned in EPM Implementation <ul><li>EPM Implementation in Singapore Power </li></ul>Nah Wee Yang Project Manager
  17. 18. Project Portfolio Management <ul><ul><li>Do the investments align with the strategic objectives? </li></ul></ul>Have I selected the right investments? <ul><ul><li>Do I have sufficient resources to deliver the selected investments? </li></ul></ul><ul><ul><li>Will the investments be delivered on time and within budget? </li></ul></ul><ul><ul><li>Are my investments delivering the forecast benefits? </li></ul></ul>? ? ? ? ? ? ? ?
  18. 19. Project Portfolio Management <ul><li>Portfolio </li></ul><ul><ul><li>Collection of projects </li></ul></ul><ul><li>Portfolio Management </li></ul><ul><ul><li>An approach to achieve strategic goals by… </li></ul></ul><ul><ul><li>… projects / programs, </li></ul></ul><ul><ul><li>based upon alignment & contribution to the organization’s strategies and objectives. </li></ul></ul>selecting prioritizing assessing managing ~ Standard for Portfolio Management Project Management Institute
  19. 20. Project Portfolio Management <ul><li>Portfolio Management </li></ul>Continuous Tracking of Projects Alignment to Organization’s Strategy <ul><li>Selected Projects </li></ul><ul><li>Continue to track the value of project </li></ul><ul><li>Portfolio of Projects </li></ul><ul><li>Expected value and costs of projects </li></ul><ul><li>Prioritization & Valuation </li></ul><ul><li>Which project delivers the best value and most aligned to organization’s strategy </li></ul>
  20. 21. Project Portfolio Management <ul><li>Analogy to Portfolio Management </li></ul>Follow the Game Plan Alignment to Team’s Strategy <ul><li>Selected Players </li></ul><ul><li>The “Winning 11” play according to the game plan </li></ul><ul><li>Group of Players </li></ul><ul><li>Each player has his own strength in different position </li></ul><ul><li>Selection Criteria </li></ul><ul><li>Which players best fitted to the team’s strategy </li></ul>
  21. 22. <ul><li>Project Initiation </li></ul><ul><ul><li>Objective & Scope </li></ul></ul><ul><ul><li>Resource & Cost Budget </li></ul></ul><ul><ul><li>Risk </li></ul></ul><ul><li>Project Value </li></ul><ul><ul><li>Benefits of the project </li></ul></ul><ul><ul><li>Strategic impact of the project </li></ul></ul><ul><ul><ul><li>e.g. Expand into new market and segments </li></ul></ul></ul><ul><ul><ul><li>e.g. Reduce expense base </li></ul></ul></ul>Project Portfolio Management
  22. 23. <ul><li>Portfolio Prioritization </li></ul><ul><ul><li>Financial Value </li></ul></ul><ul><ul><li>Strategic Value </li></ul></ul><ul><ul><li>Compare against Business Driver </li></ul></ul><ul><li>Portfolio Optimization </li></ul><ul><ul><li>Limit Vector (what-if scenario) </li></ul></ul><ul><ul><li>Insight Analysis </li></ul></ul>Project Portfolio Management
  23. 24. Project Portfolio Management <ul><li>Overview of Microsoft Project Portfolio Management Solution </li></ul>Gan Woon Woon Project Manager
  24. 25. Create Select Plan Manage PPM Life Cycle Steps Gov Phases Final Approval Baseline Microsoft EPM Solution Portfolio Dashboard Portfolio Optimizer Portfolio Builder Complete Project Request Form 1 st Review 2 nd Review Resource Requirements Business Case Development Cost Estimates Risk Assessment Phase & Milestone Planning Strategic Alignment Assessment 2 1 4 5 6 Benefit Forecasts 3 Portfolio Prioritization Strategic Value Financial Value Risk Value Portfolio Optimization Charting Analysis Constraint Analysis Adv Portfolio Analytics 1 2 3 1 2 3 Portfolio Selection Detailed Planning Develop Project Plan Assign Named Resources Define Interdependencies 1 2 3 Project Tracking Project Tracking Time Reporting 1 3 Issues & Risk Mgmt Document Mgmt 4 5 Team Collaboration 6 Resource Mgmt 2 Portfolio Tracking Change Request Mgmt Status Reporting Portfolio Reoptimization 1 2 3 Completed
  25. 26. Portfolio Reporting Benefits Realization Successful Organizations Use Both Disciplines Project Management Project Planning Cost Management Resource Management Time Reporting Change Management Issue Management Project Reporting Collaboration Portfolio Management Portfolio Governance Business Case Dev Benefits Forecasting Prioritization / Valuation Portfolio Optimization Adv Portfolio Analytics Capacity Planning Deliver the selected investments and realize the business value Ability to Identify Business Value Potential (Project Portfolio Server 2007) Ability to Realize Business-Value Potential (Project Server 2007) 75% 100% 66% 100% 0% Portfolio Management Project Management 50% Value Realized 50% Value Lost Identify and select the investments that will maximize business value
  26. 27. Project Portfolio Management I should have thought of this scenario before… Plan the work and work the plan
  27. 28. Few More Announcements <ul><li>Your feedback on this event </li></ul><ul><li>EPM Eval Pack </li></ul><ul><li>PMP Exam Prep tips and Course preview </li></ul><ul><ul><li>5 December 2007 (Wed) 7pm – 9pm </li></ul></ul><ul><ul><li>Email </li></ul></ul><ul><li>Next Enterprise Project Management Essentials Seminar on 28 Feb 2008 </li></ul>
  28. 29. Q & A EPM Thank you.