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Ukad forum 2 march_2011_iams

An update on the development of an integrated archives and manuscript collection management system (IAMS) at the British Library (March 2011)

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Ukad forum 2 march_2011_iams

  1. 1. Integrated Archives and Manuscript System – IAMS Bill Stockting, S&C Cataloguing Systems and Processing Manager and Wieke Avis, IAMS Officer: UKAD Forum, TNA, 2 nd March 2011
  2. 2. Introduction <ul><li>We will look at: </li></ul><ul><li>Background to the IAMS project </li></ul><ul><li>Success: </li></ul><ul><ul><li>IAMS cataloguing system, data model and standards </li></ul></ul><ul><ul><li>Legacy data migration </li></ul></ul><ul><li>Challenges </li></ul><ul><ul><li>Search Our Catalogue: Archives and Manuscripts – SOCAM </li></ul></ul><ul><ul><li>Access to digitised and born digital material </li></ul></ul><ul><ul><li>Data exchange and open data </li></ul></ul>
  3. 3. Archives and Manuscript Collections <ul><li>Extensive collections of unique archives and manuscripts managed in separate collection areas: </li></ul><ul><li>Manuscripts: Western , Oriental, Literary and Music </li></ul><ul><li>Records of East India Company and its successors, and related private papers and manuscripts </li></ul><ul><li>Digitised collections from the Endangered Archives Programme (EAP) </li></ul><ul><li>British Library Corporate Archive </li></ul>
  4. 4. Fragmentation <ul><li>Collections managed separately within thematic Study Areas : </li></ul><ul><li>No single inventory and differing cataloguing traditions, practices and standards </li></ul><ul><li>Some Catalogues in electronic form but in a number of online systems: </li></ul><ul><ul><li>Molcat ( Western and music manuscripts) on Library website </li></ul></ul><ul><ul><li>Endangered Archives Programme as web pages on Library website – not cross searchable </li></ul></ul><ul><ul><li>East India Company archive and related private papers on A2A managed by the National Archives! </li></ul></ul><ul><ul><li>Others only available to users in the reading rooms </li></ul></ul>
  5. 5. IAMS Mission Statement <ul><li>To deliver a powerful, flexible integrated cataloguing and resource discovery system that will unite and broaden access to the British Library’s archives and manuscript collection and will provide standards compliant data for external co-operative projects </li></ul>
  6. 6. IAMS: Bringing it all together <ul><li>New cataloguing will be done in one system to one set of standards </li></ul><ul><li>Legacy catalogues will be migrated to the same system </li></ul><ul><li>Having our catalogue data in one place and in one format will make it easier to share data with: </li></ul><ul><ul><li>Internal resource discovery project to provide integrated access to all the Library’s holdings </li></ul></ul><ul><ul><li>External projects, gateways and portals of all sorts, nationally and internationally </li></ul></ul><ul><ul><li>IAMS can be used as a cataloguing and access tool for material not held in the Library as part of partnership projects </li></ul></ul><ul><ul><li>Richness of Library’s archive and manuscript collections will then be brought to the attention of new audiences, especially when catalogue records linked to digitized or born-digital archives and manuscripts </li></ul></ul>
  7. 7. IAMS Project Timetable: Success <ul><li>July 2009: Cataloguing system complete </li></ul><ul><li>Autumn 2011: Data Migration complete </li></ul>
  8. 8. IAMS System <ul><li>Internal development has allowed us to build a system and data model: </li></ul><ul><li>Not a flat system - contains hierarchies and relationships </li></ul><ul><li>Different dates, calendars and era’s; quotations in any language or script </li></ul><ul><li>Best of both from traditional practice: archives and manuscripts! </li></ul><ul><li>Ensures consistency </li></ul><ul><li>Makes best use of our legacy data </li></ul><ul><li>Navigate as well as search the catalogue </li></ul><ul><li>Build on others’ experience </li></ul><ul><li>Latest developments in modelling and description standards </li></ul>
  9. 9. IAMS: Data Model Project & Collections held by Persons, Families, Corporate Bodies created by Archives & Manuscripts Places, Subjects, Events, Titles have subjects Archive institutions acquired / funded by
  10. 10. IAMS: Standards <ul><li>IAMS standard based system and data model: </li></ul><ul><li>Structure: International Council on Archives Standards for Archival Description and related entities (ISAD(G), ISAAR(CPF), ISDF, ISDIAH) </li></ul><ul><li>Content: no UK equivalent of AACR2  IAMS Cataloguing Guidelines are a melding of local, national and international standards and practice, including NCA Rules for names (not LC/NACO); ISO standards for languages, scripts etc. </li></ul><ul><li>Communication: XML schema for capture, display and exchange of archival and manuscript descriptions: EAD, EAC, TEI (cataloguing) </li></ul>
  11. 11. IAMS: Cataloguing
  12. 12. IAMS Project Timetable: Remaining Challenges <ul><li>Remaining parts of vision to be achieved by integration with other Library systems </li></ul><ul><li>October 2010: Public interface 1 st cut - SOCAM </li></ul><ul><li>201?: Seamless requesting </li></ul><ul><li>201?: Access to digitised and born digital archives and manuscripts </li></ul><ul><li>201?: Data Exchange and Open data </li></ul>
  13. 13. What Next: Resource Discovery
  14. 14. What next: integrated access to digitised archives and manuscripts
  15. 15. Where Next: Data Exchange and Open Data
  16. 16. Contact <ul><li>Bill Stockting: S&C Cataloguing Systems and Processing Manager: [email_address] </li></ul><ul><li>Wieke Avis: IAMS Officer: [email_address] </li></ul>