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ACSI Tech seminar by Wes Merta

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Wes Merta's presentation at Oct 20 ACSI Teacher's Convention

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ACSI Tech seminar by Wes Merta

  1. 1. Technology Tips to Make an Administrator's Life Easier Wes Merta Assistant Principal Strathcona Christian Academy [email_address]
  2. 2. Online booking of Parent/Teacher Interviews
  3. 3. <ul><li>Easy to organize </li></ul><ul><li>Parents waste a lot of time in lineups or finding their teacher </li></ul><ul><li>Parents may not get to see the busiest teachers </li></ul><ul><li>Fewer parents attend </li></ul>Hall Herding: <ul><ul><li>Give each teacher a desk in a classroom and have parents line up to see them. </li></ul></ul>
  4. 4. <ul><li>Less time wasted for parents </li></ul><ul><li>Lots of administration for the office </li></ul><ul><li>Families with multiple students get interview clashes </li></ul><ul><li>Parents are frustrated when they don’t get the interviews they want (little flexibility) </li></ul>Paper Chase: <ul><ul><li>Parents fill in a form specifying their preferred interview time and the office tries to coordinate </li></ul></ul>
  5. 5. <ul><li>Very little administration required </li></ul><ul><li>Parents are frustrated “fighting” to sign up </li></ul><ul><li>Parents that come late are upset because they can’t get interview times </li></ul><ul><li>Many parents don’t come because they are frustrated with the system </li></ul>The Mad Dash: <ul><ul><li>Parents line up outside the gym doors just before interviews are to begin </li></ul></ul>
  6. 6. <ul><li>Office staff setup the interview schedule online </li></ul><ul><li>Parents log on with school code and select interviews </li></ul><ul><li>Parents get a printout of their interviews and a reminder email </li></ul><ul><li>Teachers get a copy of their interview schedule </li></ul>
  7. 7. <ul><li>They can choose the times that suit them best, instead of getting what they are given </li></ul><ul><li>They can book immediately from their home </li></ul><ul><li>No danger of clashes for multiple students </li></ul><ul><li>Re-scheduling or cancelling bookings is easy </li></ul><ul><ul><li>Leads to 10%-40% increased bookings for secondary schools </li></ul></ul>
  8. 8. <ul><li>Set up interviews in under an hour </li></ul><ul><li>Our parents were thrilled </li></ul><ul><li>We manage bookings from anywhere </li></ul><ul><li>We can produce neatly formatted teacher timetables </li></ul><ul><li>No servers, backups or other maintenance </li></ul>
  9. 9. Make a parent booking Manage parents Manage Teachers Set teacher breaks Print timetables Close bookings
  10. 10. <ul><li>Add teacher records and view schedule </li></ul><ul><li>Set up a new interview timetable </li></ul><ul><li>Add breaks for teachers </li></ul><ul><li>Set up teacher login </li></ul><ul><li>The little red help buttons are very useful! </li></ul>
  11. 11. <ul><li>A timetable is made up of blocks . Blocks can be on different days or before/after a meal break. </li></ul><ul><li>Set the interview length, in minutes. </li></ul><ul><li>Select the date, start and end times for block 1. </li></ul><ul><li>Click the Add another block link for additional blocks. </li></ul><ul><li>Set the number of interviews per parent. </li></ul><ul><li>Select the back-to-back interview warning if you want it. </li></ul><ul><li>Edit the interview confirmation message. </li></ul><ul><li>Click the Go button. </li></ul>
  12. 12. <ul><li>Either... </li></ul><ul><ul><li>Type in teacher names, year/subject and optionally their rooms on the Add Teachers page </li></ul></ul><ul><ul><li>Allows you to enter ten teachers at a time </li></ul></ul><ul><li>Or... </li></ul><ul><ul><li>Cut and paste data from a spreadsheet on the Teacher Data page (link on Teachers page)‏ </li></ul></ul><ul><ul><li>DANGER – this deletes all existing teachers! </li></ul></ul><ul><li>Always use the Test Teacher Selection link after making changes. </li></ul>
  13. 13. <ul><li>Individual teachers can be given breaks, for rest periods or if they are unavailable. </li></ul><ul><li>If a teacher is given breaks for a whole timetable block, that block will not be displayed to parents when booking. </li></ul><ul><li>This lets you set different timetables for different sets of teachers. </li></ul>
  14. 14. <ul><li>You can allow teachers to login to monitor bookings and print their own timetables. </li></ul><ul><li>Teachers can't change or cancel bookings. </li></ul><ul><li>Teachers use the same username as admin, but a different password (the same one for all). </li></ul><ul><li>You can also allow teachers to set a limited number of breaks. </li></ul><ul><li>Teachers can print out schedules in advance </li></ul>
  15. 15. <ul><li>You can open and close bookings as many times as you like. </li></ul><ul><li>When bookings are closed, parents get a message explaining they cannot book at that time. </li></ul><ul><li>Check your timetable and teachers carefully before opening bookings. Once a booking is made, you can't change some settings. </li></ul>
  16. 16. <ul><li>Schools publish a password and booking information for parents (website, newsletter) </li></ul><ul><li>Parents sign on and register </li></ul><ul><li>Parents book the teachers they want and the times they want </li></ul><ul><li>Parents receive an email confirming their interviews </li></ul>
  17. 17. <ul><li>Click on the teacher's name on the Teachers page </li></ul><ul><li>Click on the Select All link to select all interviews </li></ul><ul><li>Edit the email message if necessary </li></ul><ul><li>Check the Fill timetable with breaks checkbox </li></ul><ul><li>Click the Go button </li></ul>With SchoolBookings, you can handle this potential nightmare with just a few clicks: SchoolBookings sends emails to all parents to let them know the interview has been cancelled. Easy!
  18. 18. <ul><li>Kiosk mode allows a public terminal at the school to be used for bookings </li></ul><ul><li>Phone bookings can be handled quickly and easily by admin staff </li></ul>
  19. 19. <ul><li>The admin authorization (login) system has been audited and penetration tested. </li></ul><ul><li>Accounts are locked after 10 wrong passwords to prevent dictionary attacks. </li></ul><ul><li>Passwords are transmitted and stored as hashes to ensure they are not compromised. </li></ul>
  20. 20. <ul><li>Flat fee – no hidden or additional costs </li></ul><ul><li>Covers 12 months unlimited use </li></ul><ul><li>Prices are in US dollars </li></ul><ul><li>Pay by credit card (Paymate) or be invoiced </li></ul>School Enrolment Annual Fee Elementary Any size $150 Secondary 0 - 499 $195 500 - 999 $295 1000 - 1499 $395 1500 - 1999 $495 Over 2000 $595
  21. 21. <ul><li>Free sign up </li></ul><ul><li>New accounts expire after a week </li></ul><ul><li>Fully working - no trial limitations </li></ul><ul><li>No obligation to pay after trial </li></ul>
  22. 22. <ul><li>Go to www.schoolbookings.net </li></ul><ul><li>Either use the school code DEMO2 for Imaginary High School... </li></ul><ul><li>...or the school code DEMO3 for Imaginary Elementary School. </li></ul><ul><li>Follow the instructions. </li></ul>
  23. 24. Online sales of tickets
  24. 25. <ul><li>Web based program for selling tickets for events such as grad, drama, banquets, etc </li></ul><ul><li>www.inviteright.com </li></ul><ul><li>Price based on $2.50 per ticket </li></ul><ul><li>Works with online payment plans or in office payments </li></ul>
  25. 26. Timetable creation program
  26. 27. <ul><li>Web based program </li></ul><ul><li>Free trial for as long as you want (you can’t export and print pages will contain a watermark) </li></ul><ul><li>Excellent support (&quot;Jan Gottweis Jr.&quot; [email_address] ) </li></ul><ul><li>User friendly </li></ul><ul><li>www.asctimetables.com </li></ul>
  27. 29. Web based documents
  28. 30. <ul><li>Online documents which serve a variety of purposes: </li></ul><ul><ul><li>Sharing of information </li></ul></ul><ul><ul><li>Surveying </li></ul></ul><ul><ul><li>Gathering information </li></ul></ul><ul><li>Can be customized to meet your needs </li></ul><ul><li>Available at www.docs.google.com </li></ul>
  29. 31. <ul><li>Wes Merta (Strathcona Christian Academy in Sherwood Park, AB) </li></ul><ul><li>email: [email_address] </li></ul>

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