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How to Combat Project Scope Creep

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https://www.wrike.com/blog/main-sources-scope-creep/ - Every project manager dreads scope creep — the phenomenon of a project ballooning in size and scope, while budgets and timelines remain the same. But what is it exactly, how does it get past our defenses, and how do we fight it successfully?

Published in: Leadership & Management
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How to Combat Project Scope Creep

  1. 1. Photo by Lastwear - Creative Commons Attribution-ShareAlike License https://www.flickr.com/photos/52053074@N00 Why Projects Keep Inflating and How to Fight It How to Combat Scope Creep
  2. 2. Photo by palestrina55 - Creative Commons Attribution-NonCommercial-ShareAlike License https://www.flickr.com/photos/23072179@N00 A project’s scope is all about parameters.
  3. 3. Photo by silent-penguin - Creative Commons Attribution License https://www.flickr.com/photos/51035541600@N01 It is a documented set of: project boundaries, schedules, and major deliverables.
  4. 4. Photo by PROYECTO AGUA** /** WATER PROJECT - Creative Commons Attribution-NonCommercial-ShareAlike License https://www.flickr.com/photos/25898159@N07 But a project’s requirements tend to grow uncontrollably… this is scope creep.
  5. 5. Photo by opensourceway - Creative Commons Attribution-ShareAlike License https://www.flickr.com/photos/47691521@N07 What are the 4 Sources of Scope Creep?
  6. 6. Photo by Nanagyei - Creative Commons Attribution License https://www.flickr.com/photos/32876353@N04 When there is no clearly-defined and controlled project scope, the project will mutate. 1. Vagueness
  7. 7. Photo by Domiriel - Creative Commons Attribution-NonCommercial License https://www.flickr.com/photos/17274350@N00 Combat it: Lay out all project boundaries in the Project Scope Statement that goes into the Project Initiation Document.
  8. 8. Photo by star5112 - Creative Commons Attribution-ShareAlike License https://www.flickr.com/photos/24509941@N00 2. Weak Leadership Stakeholders may try to change the scope to suit their needs if they sense that you lack experience, or are not a strong project manager.
  9. 9. Photo by JD Hancock - Creative Commons Attribution 2.0 Generic License https://flic.kr/p/6tTRT1 Combat it: Stand your ground when people demand to inflate the scope. Communicate strongly through body language during meetings. And if your meetings are virtual, keep in mind these virtual communication tips Click here!
  10. 10. Photo by Peter E. Lee - Creative Commons Attribution-NonCommercial License https://www.flickr.com/photos/76151808@N00 While stakeholders may want the same end product, their motivations vary wildly. 3. Differing Stakeholder opinions
  11. 11. Photo by Thompson Rivers - Creative Commons Attribution-NonCommercial-ShareAlike License https://www.flickr.com/photos/43912780@N04 Combat it: Limit the number of stakeholders. When demands increase, determine their motivations to arrive at a common ground.
  12. 12. Photo by Mylla - Creative Commons Attribution-NonCommercial-ShareAlike License https://www.flickr.com/photos/83969782@N00 4. 11th Hour User Feedback If you involve your customers late in the process, they will give you feedback you didn’t anticipate. Instant scope creep.
  13. 13. Photo by Eva Rinaldi Celebrity and Live Music Photographer - Creative Commons Attribution-ShareAlike License https://www.flickr.com/photos/58820009@N05 Combat it Collaborate with your customers early and often, so you deliver exactly what they need and want.
  14. 14. Click here! SCOPE CREEP IN ACTION: One of the worst examples of scope creep is the Denver International Airport project. Read our blog post on how scope creep led to that project’s failure.
  15. 15. 15 Brought  to  you  by: www.wrike.com

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