How To Write Thank You Letters


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How To Write Thank You Letters

  1. 1. How to Write Thank You Letters: Or, Why Its Good For You Professionally To Send a Thank You Letter
  2. 2. Why You Need To Write A Thank You Letter <ul><ul><li>Everyone Likes to be Thanked  </li></ul></ul><ul><ul><li>Writing a thank you letter takes 10 minutes or less </li></ul></ul><ul><ul><li>Writing a letter: </li></ul></ul><ul><ul><ul><li>Creates a written record.   </li></ul></ul></ul><ul><ul><ul><ul><li>Written letter, likely to be kept longer </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Higher impact on the recipient </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Personal and memorable </li></ul></ul></ul></ul><ul><ul><ul><li>Higher Level of Effort  </li></ul></ul></ul><ul><ul><ul><ul><li>Reinforces the effort of the other person in your memory </li></ul></ul></ul></ul><ul><ul><li>Personal.  Sending a letter is a personal remembrance </li></ul></ul><ul><ul><li>Email lacks a personal exchange and permanence </li></ul></ul>
  3. 3. When To Write A Thank You Letter Subtitle Placeholder <ul><ul><li>Recognize the efforts of a &quot;coach&quot; or key person assisting you </li></ul></ul><ul><ul><li>Expressing gratitude when appropriate </li></ul></ul><ul><ul><li>Employer hosts a retreat or party, and your invited </li></ul></ul><ul><ul><li>If you're in doubt, your indecision is a sign to send a thank you </li></ul></ul>Business Personal <ul><ul><li>Invitations to parties or celebrations requiring uncompensated effort on the part of the host </li></ul></ul><ul><ul><li>Gifts </li></ul></ul><ul><ul><li>Stays coordinated or sponsored by friends </li></ul></ul>
  4. 4. What To Include In A Thank You Letter How to write it Review Thank You Terms <ul><ul><li>&quot;We are extremely grateful for your generous hospitality...&quot; </li></ul></ul><ul><ul><li>&quot;The event experience was only surpassed by the quality of friendship that we were able to share.&quot; </li></ul></ul><ul><ul><li>Need some other hints of terms, check out </li></ul></ul><ul><ul><li>Start with a quick thanks &quot;Thank you for [inviting, hosting, etc.] us to .... </li></ul></ul><ul><ul><li>List the items that happened that were memorable </li></ul></ul><ul><ul><ul><li>Find something that the host spent time creating or took time planning </li></ul></ul></ul><ul><ul><li>Note something that you found special or memorable about the event </li></ul></ul>
  5. 5. What to Leave Out of Your Thank You <ul><ul><li>Purpose is to recognize the contribution and effort of others </li></ul></ul><ul><ul><ul><li>Focus on thanking the recipient </li></ul></ul></ul><ul><ul><ul><li>Keep yourself out of the thank you, except as the source of gratitude </li></ul></ul></ul><ul><ul><ul><li>Stay away from comparing the event or gift to any other events or gifts </li></ul></ul></ul><ul><ul><ul><ul><li>Let the gift or event stand alone </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Leave out any comparisons to other events or gifts </li></ul></ul></ul></ul>Focus on the Task
  6. 6. Last Thoughts <ul><ul><li>Send it timely.  Drop in the post box no more than seven days after the event </li></ul></ul><ul><ul><ul><li>The memory is still fresh </li></ul></ul></ul><ul><ul><ul><li>The impact will be higher because the thank you will be contemporaneous with the event </li></ul></ul></ul><ul><ul><li>If for business, consider motivational cards from </li></ul></ul><ul><ul><li>Keep it short.  Four to five sentences is all that is needed </li></ul></ul><ul><ul><li>If the recipient is expecting a thank you, you will fulfill the expectation of the recipient </li></ul></ul><ul><ul><li>  Did you read Getting Things Done?   </li></ul></ul><ul><ul><ul><li>Hey, its only 10 minutes.  Get it off your to-do list </li></ul></ul></ul>