Wood County: A New Point of Beginning


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A new point of beginning for Wood County Surveyors Office.

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  • 2007 Elected County Surveyor never had job description Worth noting – Co Surveyor that was proposing the change, his private survey company was the only company that doing contracted survey work for the County. Transition was overall a very tense. Also for Committee members was somewhat challenging to follow. Little understanding of the function of the surveyors office, very little committee oversight My involvement with transition was make sure that it was done right, In the transition I wanted to see more checks and balances, and detailed job descriptions, assess how the office was currently functioning, even went to the extent of interviewing 4 surveyors that work in the County. Talked to other Counties about the structure of their Offices, budgets etc. Wanted to raise the bar on the expectations from that office because I felt we were not getting much for our money. Also, wanted to see measures taken that would improve the quality of records, organization, access, and perpetuation of records. Also, saw this as an opportunity to open the door to modernization efforts in the office…modernization efferts have permetated into many County functions, and the Suveyors Office was not one of them Committee embraced transition from elected to appointed. More control or impact on the County Surveyor functions General agreement that position really did not need to be elected, based on what other counties were doing at the time,, in 08 only 5 other counties had an elected surveyor. Resoultion – Understanding that transition would not cost the County more annually.
  • County see the value of maintaining the PLSS and value in the We’ve continually talked in terms of ROI – better quality, easily accessible records = lower cost to property owner surveys
  • Wood County: A New Point of Beginning

    1. 1. A New Point of Beginning Presented By: Jason Grueneberg, Planner/LIO Kevin Boyer, Appointed County Surveyor Justin Conner, GIS Specialist
    2. 2. Presentation Overview <ul><li>Background on transition of County Surveyor position from elected to appointed </li></ul><ul><li>Highlight many changes that have taken place in last 2 years </li></ul><ul><li>PLSS Tie Sheet Modernization Project </li></ul>
    3. 3. <ul><li>2007 Elected Co. Surveyor – recommends appointed position </li></ul><ul><li>May 2008 – Co. Board passes resolution changing position from elected to appointed </li></ul><ul><li>Dec 2008 – County Surveyor Appointed </li></ul>
    4. 4. Appointed Surveyor Position <ul><li>Duties defined by job description </li></ul><ul><li>Part-time – 4 hours per week </li></ul><ul><li>Initial 2-year contract – yearly renewals </li></ul><ul><li>Contractor (not employee of County) </li></ul><ul><li>Oversees annual budget of $44,777 </li></ul>
    5. 5. Position Description <ul><li>County Surveyor </li></ul><ul><ul><li>At least 4 hours weekly – posted office hours </li></ul></ul><ul><ul><li>Regularly attend Committee meetings </li></ul></ul><ul><ul><li>Provide monthly and annual reports </li></ul></ul><ul><ul><li>Administer contracts for PLSS maintenance </li></ul></ul><ul><ul><li>Administer County PLSS Bounty program </li></ul></ul><ul><ul><li>Participate in review of CSMs and Subdivision Plats </li></ul></ul><ul><ul><li>No survey field work </li></ul></ul>
    6. 6. <ul><li>Heightened awareness of the function and importance of the County Surveyor’s Office </li></ul><ul><li>Better organization and access to records </li></ul><ul><li>Improved efficiency – doing more with less </li></ul><ul><li>County Surveyor = County/resident resource </li></ul><ul><li>Positive feedback from public and Surveyors </li></ul>
    7. 7. Where the Magic Happens
    8. 8. Since 2009…..
    9. 9. Easy Fixes <ul><li>Phone in the office </li></ul><ul><li>Computer – email communication, internet resources </li></ul><ul><li>Copier in Surveyor’s Office </li></ul><ul><li>Posted office hours Friday AM – unstaffed M-TH </li></ul><ul><li>Improved organization and timely filing of documents </li></ul>
    10. 10. Communication/Public Outreach <ul><li>Attend Committee meetings </li></ul><ul><li>Attend Towns Association Meetings </li></ul><ul><li>Fielding phone/emails calls from public </li></ul><ul><li>Annual and monthly reports to Committee </li></ul><ul><li>Serve as a resource to County staff </li></ul><ul><li>Assist public, County and local governments with survey research and advice </li></ul><ul><li>Communicate with Surveyors that work in the County – also County Surveyors Association </li></ul><ul><li>Education is a responsibility of this position </li></ul>
    11. 11. Plat Review <ul><li>Review of CSMs and Subdivision Plats </li></ul><ul><ul><li>Review with minimum map standards –Chapter A-E7 and SS Chapter 236 </li></ul></ul><ul><ul><li>Recorded maps are more consistent </li></ul></ul><ul><ul><li>Reduction in surveyor liability because errors/omissions are caught prior to recording </li></ul></ul>
    12. 12. PLSS Maintenance <ul><li>PLSS Maintenance Program </li></ul><ul><ul><li>Competitive bidding = cost savings </li></ul></ul><ul><ul><li>Improved deliverable </li></ul></ul><ul><ul><li>Strategic maintenance program </li></ul></ul><ul><ul><li>Imaging of PLSS tie sheets </li></ul></ul><ul><ul><li>400 corners in 2010 @ cost of 100 per corner </li></ul></ul><ul><li>PLSS Maintenance – Road Work </li></ul><ul><ul><li>Competative bidding = cost savings </li></ul></ul><ul><ul><li>Improved deliverable </li></ul></ul><ul><ul><li>Visit corner before and after construction </li></ul></ul><ul><li>PLSS Bounty Program </li></ul><ul><ul><li>Prior approval of work </li></ul></ul><ul><ul><li>Improved compliance with administrative code </li></ul></ul><ul><ul><li>Tie sheets are now filed in timely manner </li></ul></ul>
    13. 13. PLSS Maintenance Status
    14. 14. Modernization Efforts <ul><li>County Surveyor’s Office now part of County Land Records Modernization Program </li></ul><ul><li>Improved web resources </li></ul><ul><li>Imaging of tie sheets </li></ul><ul><li>Planned imaging of all survey documents </li></ul>
    15. 16. Thank You!!! Jason Grueneberg, Planner/LIO – jgrueneberg@co.wood.wi.us Kevin Boyer, Appointed County Surveyor – kboyer@co.wood.wi.us Justin Conner, GIS Specialist – jconner@co.wood.wi.us