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  1. 1. • What is it ?• What does it do ?• Under what circumstances would it be important ?PART I. The Department of Revenue is transitioning all assessment data to an electronic format by2013 and photos and sketches by 2015. Electronic records management and integration has madeits own business case, but there are parts of an ever evolving e-government process that is notwidely understood. This is an open forum discussion covering everything with the evolving landrecords modernization process from: data standards and sharing, process improvement suggestions,finances, misconceptions, assumptions, ownership, protection and the future of electronic records.We will get into the heart of the issues surrounding the 3 plus million parcels that make up the Stateof Wisconsin. Part II. To be continued at the annual conference in 2013.
  2. 2. What play are we calling and is it designed to go left ?
  3. 3. What is the point ? What is the most important position on the field ?
  4. 4. The SOT
  5. 5. THE SOA
  6. 6. 2013 Electronic DataSection 70.86, Wis. Stats., provides that, “The commoncouncil or other governing body of any city in this state may atits option adopt a simplified system of describing realproperty in either the assessment roll or the tax roll or in boththe assessment roll and tax roll of such city, and may likewisefrom time to time amend or change such simplified system.”In1932, 21 Opinion of Attorney General 92 interpreted this toauthorize a simplified system of describing real estate inassessment or tax rolls if the descriptions indicate the realestate intended with ordinary and reasonable certainty.Before any simplified system of describing real property isestablished, it is recommended that the municipalitycoordinate its system with the county real property lister andthe county treasurer.
  7. 7. Electronic Data• 70.23 WIS. STATS Duties of assessors; entry of parcels on assessment roll.• DUTIES OF THE LIO 59.72 Land information.
  8. 8. 2) DUTIES OF LISTER. The county board may delegate any of the following duties to the lister:70.09(2)(a) (a) To prepare and maintain accurate ownership and description information for all parcelsof real property in the county. That information may include the following:70.09(2)(a)1. 1. Parcel numbers.70.09(2)(a)2. 2. The owners name and an accurate legal description as shown on the latest records ofthe office of the register of deeds.70.09(2)(a)3. 3. The owners mailing address.70.09(2)(a)4. 4. The number of acres in the parcel if it contains more than one acre.70.09(2)(a)5. 5. School district and special purpose district codes.70.09(2)(b) (b) To provide information on parcels of real property in the county for the use of taxationdistrict assessors, city, village and town clerks and treasurers and county offices and any other personsrequiring that information.70.09(2)(c) (c) To serve as the coordinator between the county and the taxation districts in the countyfor assessment and taxation purposes.70.09(2)(d) (d) To provide computer services related to assessment and taxation for the assessors, clerksand treasurers of the taxation districts in the county, including but not limited to data entry for theassessment roll, notice of assessments, summary reports, tax roll and tax bills.
  9. 9. CORRECTION OF THE TAX ROLLSection 70.73, Wis. Stats., Correction of tax roll Provides: (1)Before Delivery. If it is discovered by any town, village, or city clerk or treasurer that any parcel of landhas been erroneously described on the tax roll, the clerk or treasurer shall correct the description. If atown, village, or city clerk or treasurer discovers that personal property has been assessed to the wrongperson, or two or more parcels of land belonging to different individuals or corporations have beenerroneously assessed together on the tax roll, the clerk or treasurer shall notify the assessor and allparties interested, if the parties are residents of the county, by notice in writing to appear at the clerk’soffice at some time, not less than five days thereafter, to correct the assessment roll, at which time andplace the assessment roll shall be corrected by entering the names of the persons liable to assessmentthereon, both as to real and personal property, describing each parcel of land and giving its propervaluation to each parcel separately owned; but the valuation so given to separate tracts of real estateshall not together exceed nor be less than the valuation given to the same property when the parcelswere assessed together. Such valuation of parcels of land or correction of names of persons assessed withpersonal property may be made at any time before the tax roll shall be returned to the county treasurerfor the year in which such tax is levied. Such valuation or correction of names, when so made, shall beheld just and correct and be final and conclusive.
  10. 10. REF 3.1 ASSESSMENT AND TAX ROLLINSTRUCTIONS FOR CLERKS (summary)SUMMARY – The assessor needs to:(1) Identify all general taxable real estate in the taxation district.(2) Value such property equitably.(3) Classify and list (coded and entered) in the columns under the heading “ACREAGE & VALUE OFDESCRIPTION SUBJECT TO GENERAL PROPERTY TAX”.(4) Crossfoot and balance the acres and values for each taxable legal description.(5) Review the summaries and compare the new totals with the previous year totals and currentadjustments. Do not assume the entries and totals are always correct.(6) Complete and mail the Notices of Assessment as required by sec. 70.365, Wis. Stats.(7) Complete and file the AFR/MAR with the applicable DOR, Equalization Section District Office for thecounty in which this taxation district is located (see page 1 for list).The final assessment roll is given to the clerk once the personal property and other sections arecompleted. The clerk inspects the roll, makes any BOR changes and has the information loaded to thedatabase. After receiving an updated summary, the clerk completes the SOA bound in the roll. The clerkthen transcribes the data onto DOR’s copy of the SOA and files the SOA with DOR, or with the county ifthe county files the SOA for the clerk.
  11. 11. Polygons that do not existName 10• MFL• R/W – R/W undeveloped – R/W fronting Ag – R/W that is AG – R/W Classified as use
  12. 12. Polygons that do not existName 10 • Grade 3Swamp • PastureProductive forest • CRPAg Forest • WRPAgriculture • CREP• Grade 1 • All Easements• Grade 2
  13. 13. Polygons that do not existSwampTIF/TID
  14. 14. Some R/W is parcelizied
  15. 15. Parcel Standards
  16. 16. • Dunn County EXAMPLE•• 17006-2-261305-110-0001•• 17= is the County number (Dunn)• -006 = is the muni code ( T Eau Galle)• -2 = west of the 4th principal meridian• 26=Township• 13 =Range• 05=Section number• -1=1/4 section• 10=1/4 ¼ or std tract Code• -0001 =local parcel number• 19 digits• total including spaces
  17. 17. Oneida CountyWR 161-1PE 23Dodge County00209173634003
  18. 18. THE WPAM
  19. 19. The CountySection 70.86, Wis. Stats., provides that, “The common council orother governing body ofany city in this state may at its option adopt a simplified system ofdescribing real propertyin either the assessment roll or the tax roll or in both the assessmentroll and tax roll ofsuch city, and may likewise from time to time amend or change suchsimplified system.” In1932, 21 Opinion of Attorney General 92 interpreted this to authorizea simplified system of describing real estate in assessment or tax rolls ifthe descriptions indicate the real estate intended with ordinary andreasonable certainty. Before any simplified system of describing realproperty is established, it is recommended that the municipalitycoordinate its system with the county real property lister and thecounty treasurer.
  20. 20. Back to ELECTRONIC DATA• Is XML in the assessment roll an acceptable standard ?• Are more standards needed ? – What do you suggest.
  21. 21. The 4-4 Blast-right needs to be simplified.
  23. 23. Recommendation
  24. 24. Goals
  25. 25. The Solutions
  26. 26. Foundational Elements vs. Framework DataOriginally, the Wisconsin Land Information Board identified eight Foundational Elements – five technical and three institutional - against which to measure progress and set goals for the program.These elements were identified as:• Geographic reference frameworks including digital orthophotos• Parcels• Soils• Wetlands• Zoning• Institutional arrangements• Communication, education and training• Public accessIn the late 1990s, seven more elemental categories were added including:• Parcel administration• Election and administrative boundaries• Street address and street network systems• Land use mapping• Natural resources• Database design• Infrastructure and facility management
  27. 27. • Since 1990 WLIP has invested$159,000,000 into land records modernizationFees under 59.72(5) wis stats16.967(7) wis stats
  28. 28. What data sets and players are missing from this discussion?
  29. 29. eRETR and• Provide assessment data(PAD)• MLS• ______________• ____________________________• _________________________________
  30. 30. MFL all types
  31. 31. E-911 Roads and parcelsIf a truck blows through a stop sign on Co Rd J and 16/60, AKA "OSixteen" and I need medical attention, "NOW" how do I makesure they don’t go to the Co Rd J by Grove Prairie Cemetery ?
  32. 32. The Kroll Deer Report figures into this DEER, REALLY ?What is the implementation schedule: October 23,2012
  33. 33. RECOMMENDATIONSRECOMMENDATIONSWe suggest research and development related to habitat health and range assessment, modeledafter Lay (1967).1. As both part of DMAP activities and public lands management, localbiologists/technicians should be required to conduct annual range evaluations toassess habitat health and condition. These assessments would have direct fieldinvolvement by the public and DMAP cooperators.1. Training programs (Extension) should be developed for state and private resourcemanagers to standardize habitat/range assessment methodologies.2. There is a need for modernizing the GIS and GPS capabilities of Wisconsin’sagencies.663. A statewide geospatial information system, similar to that developed for Texas,should be developed which provides seamless support to all state resourcemanagers across agencies. This would include both access to and generation ofgeospatial data, and coordinated by the Wisconsin State Cartographer’s Office. Thiswould permit significant leveraging of research and development dollars by allowing datagenerated for a specific project to be used by all. For example, a land cover map could beused to support commercial development of forest products, but at the same time supporteverything from deer management to emergency response and preparedness toeconomic development and feasibility.4. Funding for these activities should arise from fees assessed by stakeholders andlandowners using these data and services, as well as grants and contracts forvarious state agency activities.5. The WDNR adopt an advocacy role in dealing with the National Forests ofWisconsin to encourage sustainable forest management, especially for early andmid-successional species (game and non-game). We also suggest and encourageaction by Wisconsin federal representatives to improve the sustainability of Wisconsin’sfederal lands.6. Form a Young Forest Initiative Task Force. Concerns about the decreasing areas of earlysuccessional forest habitats in the Northern and Central Forests were expressed at the DeerTrustee meetings with WDNR (November 2011) and with other agency and NGO stakeholders(January 2012) as well as by participants of the April Town Hall meetings. Maturing forests withdecreasing early successional habitats also has been identified as a major factor leading todeclining deer harvests in several states (McKean 2011). The QDMA (2009) reported that whiletotal forested area in Wisconsin increased by 446,000 acres from 1996-2007, the area of early successionalforests declined by 1.3 million acres. This trend is particularly disturbing on publiclands, especially the National Forests, and has been driven by public concerns about clearcutting and protecting the environment, depressed timber markets, and cumbersome planningprocesses and litigation against proposed timber harvests on National Forest lands (Thomasand Sienkiewicz 2011a, b). The decline of early successional forest habitats also has seriousimplications for other game species such as ruffed grouse and nongame species such asKirtland’s Warbler which needs large areas of dense young Jack Pine stands for breeding
  34. 34. Players,coaches, refs:county RPLS LIOs Feds DNR DOTDOR DATCP DOA SCO TownsVillage City SAGIC WIGIC WLIA• Money• Standards• Process• Business use• Ownership• Misconceptions• Schedule