Sharing Your Digital Collection
Rose Fortier, Coordinator of Digital Programs, Marquette University
rose.fortier@marquette...
South Wood County Historical
Museum
http://content.mpl.org/cdm/singleite
m/collection/swch/id/1229/rec/232
Why digitize?
•...
What do you
mean, digitize?
• Selecting materials
• Reformatting materials
(scanning or photographing)
• Adding metadata
(...
Defining a digital collection
• A good digital collection…
– Is publicly accessible
– Is searchable - Includes keywords an...
Selecting materials
• Decisions to make
– Digitize selections from a collection
• Good for collections with like materials...
Digital reproduction
• Assess/choose the collection based on your
digitizing capabilities
• Can it be done in-house
– Wher...
Image editing
• How much image
editing should
you engage in?
– Two schools of
thought
Carroll University, Charles & Rufus ...
Metadata
• Probably the most important step
– Describes the object and adds access points
– Allows users to find the item ...
Keys to metadata
• Be consistent!!!
– Use controlled vocabularies
• Update and maintain the CVs
– Create a local style gui...
Where do I start
• Most people start with image collections
– Advantages and disadvantages to starting with
images
• Get y...
Collaborations
• Many tools exist
– Google Drive for metadata entry
• Spreadsheet with Forms
• Social media
– Collections ...
recollectionwisconsin.org
provides free access to a
growing set of state and
local history resources
from the collections ...
Recollection Wisconsin
also provides guidelines,
training and support to
contributing partners and
offers opportunities fo...
Program sponsors and partners
• WiLS
• Milwaukee Public Library
• University of Wisconsin-Madison
• Wisconsin Historical S...
Founded as Wisconsin Heritage Online in 2004
– Original mission: “to inspire education and discovery by
making Wisconsin’s...
February 2014: recollectionwisconsin.org includes:
132,142 historical resources
from 208 digital collections
…and more con...
• Apply Recollection Wisconsin
standards and guidelines for digital
imaging, metadata, and digital
preservation
• Ensure t...
– File naming
– Digital preservation
– Protecting your physical
collections
– Metadata
– Project promotion
– Video tutoria...
Ways to participate
– Add up to 50 items to the
Recollection Wisconsin Shared
Collection in Omeka,
recollectionwi.org/cont...
Recollection WI Shared Collection
• recollectionwi.org
• Hosted in Omeka by WiLS
• User-submitted content and small, first...
CONTENTdm
• Produced and distributed by OCLC
• Hosted by Milwaukee Public Library through
Recollection Wisconsin
• $200 on...
http://content.mpl.org/ashland
http://content.mpl.org/ashland
http://content.mpl.org/ashland
http://content.mpl.org/ashland
ResCarta Web
• Free and open source
• Host it yourself; or hosting available through
Northern Micrographics (fee-based)
• ...
http://www.ecpubliclibrary.info/research/general/history.html
http://www.ecpubliclibrary.info/research/general/history.html
http://www.ecpubliclibrary.info/research/general/history.html
Omeka
• Free and open source
• Host it yourself; or subscribe to hosted
version, omeka.net
• Developed by the Center for H...
http://uwoshkosh.omeka.net
http://uwoshkosh.omeka.net
http://uwoshkosh.omeka.net
Digital Public Library of America
dp.la
Bringing Wisconsin collections
to a national stage
Digital Public Library of America
dp.la
“The Digital Public Library of America (DPLA) brings together the riches
of Americ...
Other tools for
online sharing
• Historypin
• Flickr
• Tumblr
• Pinterest
• Picasa
• Facebook
Consider these as ways to
ex...
Milwaukee County Historical Society
http://www.historypin.com/channels/view/42465
Milwaukee County Historical Society
http://www.historypin.com/channels/view/42465
Milwaukee County Historical Society
http://www.historypin.com/channels/view/42465
Lester Public Library, Two Rivers
flickr.com/photos/lesterpubliclibrary
wiscohisto.tumblr.com
For more information
– Find out how your
organization can start a
digital project at
recollectionwisconsin.org/
organizati...
Thank You!
Mineral Point Historical Society
http://content.wisconsinhistory.org/cdm/singl
eitem/collection/mphs/id/3/rec/29
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Sharing Your Digital Collection

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Andrea Coffin (WiLS) and Rose Fortier (Marquette University) presentation at the Brown Deer Public Library to Milwaukee County librarians. March 24th, 2014.

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Sharing Your Digital Collection

  1. 1. Sharing Your Digital Collection Rose Fortier, Coordinator of Digital Programs, Marquette University rose.fortier@marquette.edu Andrea Coffin, Community Liaison/Service Specialist, WiLS acoffin@wils.org
  2. 2. South Wood County Historical Museum http://content.mpl.org/cdm/singleite m/collection/swch/id/1229/rec/232 Why digitize? • Connect to your community • Reach new audiences • Improve access to “invisible” materials • Protect fragile or heavily used materials • Learn more about your collections • Contribute to our collective knowledge
  3. 3. What do you mean, digitize? • Selecting materials • Reformatting materials (scanning or photographing) • Adding metadata (descriptive information) • Making available online • Storing and maintaining digital files and data (digital preservation) Wisconsin Historical SocietyMilwaukee Public Library http://content.mpl.org/u?/mcml,1319
  4. 4. Defining a digital collection • A good digital collection… – Is publicly accessible – Is searchable - Includes keywords and other descriptive information (metadata) so users can find what they’re looking for – Uses software that is sustainable (will be around for a long time) and interoperable (can be migrated or shared) – Remains true to the original materials – Respects intellectual property rights
  5. 5. Selecting materials • Decisions to make – Digitize selections from a collection • Good for collections with like materials – Digitize an entire collection • If it’s very large, how will the project be staged? • Do you have the rights to put up the collection? – Physical ownership doesn’t translate to copyright
  6. 6. Digital reproduction • Assess/choose the collection based on your digitizing capabilities • Can it be done in-house – Where to outsource reproduction if not – Great area for fund-raising • Make sure your images are being reproduced to current standards – NISO’s A Framework of Guidance for Building Good Digital Collections
  7. 7. Image editing • How much image editing should you engage in? – Two schools of thought Carroll University, Charles & Rufus King Digital Collections http://content- dm.carrollu.edu/cdm/ref/collection/King/id/60 http://content- dm.carrollu.edu/cdm/ref/collection/King/id/1707
  8. 8. Metadata • Probably the most important step – Describes the object and adds access points – Allows users to find the item and to know what they’re looking at • Metadata adds context and allows it to stand on its own Milwaukee Public Library, Horace Seaman Wisconsin Infantry Collection http://content.mpl.org/cdm/landingpage/collection/horace
  9. 9. Keys to metadata • Be consistent!!! – Use controlled vocabularies • Update and maintain the CVs – Create a local style guide • We modeled ours after the one provided by Recollection Wisconsin – Wisconsin Heritage Online Metadata Guidelines
  10. 10. Where do I start • Most people start with image collections – Advantages and disadvantages to starting with images • Get your feet wet – Start with a small, well-described collection • Bring in enthusiastic staff members • Foster collaboration – Both within and without your institution
  11. 11. Collaborations • Many tools exist – Google Drive for metadata entry • Spreadsheet with Forms • Social media – Collections on social media • MPL has a Flickr photostream – Soliciting metadata through library’s Facebook page • A type of crowd-sourcing
  12. 12. recollectionwisconsin.org provides free access to a growing set of state and local history resources from the collections of libraries, archives, museums and historical societies across Wisconsin. South Wood County Historical Museum, Wisconsin Rapids http://content.mpl.org/u?/swch,64
  13. 13. Recollection Wisconsin also provides guidelines, training and support to contributing partners and offers opportunities for visitors to share their own stories, images and comments. UW-Madison Archives http://digital.library.wisc.edu/1711.dl/SS RecIDSearch?repl1=UW&repl2=UW.uwar 00831.bib
  14. 14. Program sponsors and partners • WiLS • Milwaukee Public Library • University of Wisconsin-Madison • Wisconsin Historical Society • Nicholas Family Foundation • Academic libraries, public libraries, archives, museums, and historical societies around the state Wisconsin Historical Society http://content.wisconsinhistory.org/cdm/ref/collection/maps/id/248
  15. 15. Founded as Wisconsin Heritage Online in 2004 – Original mission: “to inspire education and discovery by making Wisconsin’s cultural heritage available to the public via the World Wide Web” New name, Recollection Wisconsin, and new website launched in 2013 – Addition to mission: “and provide opportunities for audiences to discover personal connections to the past.” Three Lakes Historical Society http://content.mpl.org/u?/tlhs,88
  16. 16. February 2014: recollectionwisconsin.org includes: 132,142 historical resources from 208 digital collections …and more content is added every month. McMillan Memorial Library, Wisconsin Rapids http://content.mpl.org/u?/mcml,1319
  17. 17. • Apply Recollection Wisconsin standards and guidelines for digital imaging, metadata, and digital preservation • Ensure that digitized resources are freely available to the public for personal, educational, informational, recreational and research use • Ensure that digitized resources are in the public domain or cleared for public access • Accept responsibility for preservation of digital master files Contributing Partners are expected to . . . Mount Horeb Public Library http://digital.library.wisc.edu/1711.dl/SSRecIDSearch?rep l1=WI&repl2=WI.hitch0187.bib
  18. 18. – File naming – Digital preservation – Protecting your physical collections – Metadata – Project promotion – Video tutorials on photo scanning and assigning titles to historic photos recollectionwisconsin.org/guidelines – Project planning – Selecting materials – Copyright – Creating digital images Woodville Community Library http://digital.library.wisc.edu/1711.dl/S SRecIDSearch?repl1=WI&repl2=WI.ind h0078.bib
  19. 19. Ways to participate – Add up to 50 items to the Recollection Wisconsin Shared Collection in Omeka, recollectionwi.org/contributi on – Build a collection hosted in CONTENTdm by Milwaukee Public Library – Build a collection using an OAI-compliant platform of your choice – More info: recollectionwisconsin.org/org anizations Wisconsin Historical Society http://collections.lib.uwm.edu/cdm/ ref/collection/march/id/663
  20. 20. Recollection WI Shared Collection • recollectionwi.org • Hosted in Omeka by WiLS • User-submitted content and small, first-time collections from libraries and historical societies • Submit content using form at recollectionwi.org/contribute
  21. 21. CONTENTdm • Produced and distributed by OCLC • Hosted by Milwaukee Public Library through Recollection Wisconsin • $200 one-time setup fee • Annual hosting fees starting at $75 for 500 items • Hosted by OCLC • “Quick Start” version (up to 3,000 items) free for OCLC FirstSearch Base Package subscribers • Hosted on your own server
  22. 22. http://content.mpl.org/ashland
  23. 23. http://content.mpl.org/ashland
  24. 24. http://content.mpl.org/ashland
  25. 25. http://content.mpl.org/ashland
  26. 26. ResCarta Web • Free and open source • Host it yourself; or hosting available through Northern Micrographics (fee-based) • ResCarta Foundation – based in La Crosse • OAI-compliant (metadata can be harvested by Recollection Wisconsin) • rescarta.org
  27. 27. http://www.ecpubliclibrary.info/research/general/history.html
  28. 28. http://www.ecpubliclibrary.info/research/general/history.html
  29. 29. http://www.ecpubliclibrary.info/research/general/history.html
  30. 30. Omeka • Free and open source • Host it yourself; or subscribe to hosted version, omeka.net • Developed by the Center for History and New Media, George Mason University • OAI-compliant (metadata can be harvested by Recollection Wisconsin)
  31. 31. http://uwoshkosh.omeka.net
  32. 32. http://uwoshkosh.omeka.net
  33. 33. http://uwoshkosh.omeka.net
  34. 34. Digital Public Library of America dp.la Bringing Wisconsin collections to a national stage
  35. 35. Digital Public Library of America dp.la “The Digital Public Library of America (DPLA) brings together the riches of America’s libraries, archives, and museums, and makes them freely available to the world. It strives to contain the full breadth of human expression, from the written word, to works of art and culture, to records of America’s heritage, to the efforts and data of science.” • Conversations are underway to establish a “content hub” for DPLA in Wisconsin. Hubs are “the on-ramp to the DPLA” for local organizations. • Minnesota Digital Library reported a 50% increase in digital collections use after joining the DPLA. • DPLA Community Representatives in Wisconsin: Dorothea Salo, UW-Madison SLIS and Mark Merrifield, Nicolet Federated Library System
  36. 36. Other tools for online sharing • Historypin • Flickr • Tumblr • Pinterest • Picasa • Facebook Consider these as ways to expand your reach, not your primary digital archive. Milwaukee Public Library http://content.mpl.org/u?/HstoricPho,1302
  37. 37. Milwaukee County Historical Society http://www.historypin.com/channels/view/42465
  38. 38. Milwaukee County Historical Society http://www.historypin.com/channels/view/42465
  39. 39. Milwaukee County Historical Society http://www.historypin.com/channels/view/42465
  40. 40. Lester Public Library, Two Rivers flickr.com/photos/lesterpubliclibrary
  41. 41. wiscohisto.tumblr.com
  42. 42. For more information – Find out how your organization can start a digital project at recollectionwisconsin.org/ organizations – Get in touch with Recollection Wisconsin at recollectionwisconsin.org/ contact or emily@wils.org McMillan Memorial Library http://content.mpl.org/cdm/singleitem/c ollection/mcml/id/178/rec/33
  43. 43. Thank You! Mineral Point Historical Society http://content.wisconsinhistory.org/cdm/singl eitem/collection/mphs/id/3/rec/29

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