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Digitization Basics for Archives and Special Collections – Part 2: Store and Share


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Jessica Williams, Library Director, Mount Horeb Public Library

This is the second part of a two-part, full-day workshop introducing the core elements of creating digital collections of historic photographs, documents and other archival materials. Part 2 focuses on sharing your digitized materials with the world and steps you can take to ensure that they’ll remain usable and accessible into the future. We’ll define metadata and why it’s important, and consider approaches to creating descriptive metadata for discovery of historical resources. We’ll examine the issue of digital preservation, including practical steps you can take to preserve your digital content with limited resources. And we’ll think about digitization as a path to community engagement, including reaching out to your community for content and promoting your digital collections to your users.

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Digitization Basics for Archives and Special Collections – Part 2: Store and Share

  1. 1. J E S S I C A W I L L I A M S M O U N T H O R E B P U B L I C L I B R A R Y Digitization: A way to connect with Community
  2. 2. Background Information
  3. 3. Background Information
  4. 4. WWII Veterans of Mount Horeb
  5. 5. WWII Veterans of Mount Horeb
  6. 6. WWII Veterans of Mount Horeb
  7. 7. WWII Veterans of Mount Horeb
  8. 8. Korean War Veterans of Mount Horeb
  9. 9. Korean War Veterans of Mount Horeb
  10. 10. Promoting the collections
  11. 11. Linking from our website
  12. 12. Social Media
  13. 13. Library displays
  14. 14. What’s next?
  15. 15. Exercise 1: Point of Contact  Take the next 5 minutes to think of the “pillars of your community.”  How can they help you begin to create your digital collection? Can they be a point of contact for you? Who are your partners / key players to help you create a successful collection. I believe it will always be a collaborative effort!  Jot down the names of the top 5 people who come to mind.  Share the names and why you think these people would be helpful in your group. Ask your group for feedback!
  16. 16. Exercise 2: Marketing  It’s helpful to think ahead of time of how you are going to continue marketing this collection once it’s online.  Think about and jot down the following “points to consider”:  Who is the target audience?  What are you hoping to accomplish with your collection?/What is the purpose for your digital project?  How do you plan to educate your users? (i.e. help them understand and use the collection when it is finished)  Ask yourself the question, “Where would people go first to look for this type of digital collection/information?” as a place to begin marketing efforts.  Discuss!